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Added 44 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
North Vancouver, BC
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 1 hour ago
M
Assistant Banquet Manager
Marriott
Edmonton, AB
- Full-time
Manages departmental inventories and assets including par levels and maintenance of equipment.
Added 1 hour ago
Materials Clerk
Cargill
Brampton, ON
New, easy-to-apply options are available for this role: chat with our recruiting assistant Ana at careers.cargill.com or text CargillJobs to 60196.
Added 1 hour ago
SE
Quality Control Inspector/Tester
Schneider Electric
AB · Edmonton, Alberta
- Full-time
…(savings plan for a future paid leave of absence); employee assistant program with mental, family, and legal counselling and flexible work…
Added 2 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 2 hours ago
BC
Anesthesia Assistant
Brant Community Healthcare System
Brantford, ON
- Full-time
An Anesthesia Assistant (AA) is a Registered Respiratory Therapist or a Registered Nurse who holds a Certified Clinical Anesthesia Assistant Certification from a Canadian Society of…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Full Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Toronto, ON
- Full-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Richmond Hill, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Ottawa, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 3 hours ago
HE
Executive Housekeeper
Hotel Equities Group, LLC
Canmore, AB
- Full-time
Coordinate preventative maintenance needs with the Engineering Department and promptly report maintenance deficiencies.
Added 3 hours ago
HE
Assistant Food & Beverage Manager
Hotel Equities Group, LLC
Nanaimo, BC
- Full-time
…company, is currently searching for a remarkable full-time Assistant F&B Manager to support our Bistro, culinary, and banquet operations at Courtyard by Marriott located in Nanaimo,…
Added 3 hours ago
Maintenance Assistant
Go Auto
Calgary, AB
We are looking for a detail-oriented and hands-on Maintenance Person to perform routine maintenance, repairs, and upkeep of our dealership facilities, equipment, and grounds. The ideal…
Added 3 hours ago
TG
Fitness Manager - Preston Queens Central
The Gym Group
Hampstead, NB · Central Hampstead, NB
- Full-time
Make sure high operational standards on site are met through effective management of cleaning and maintenance check procedures. This includes liaising and management of the 3rd party…
Added 4 hours ago
SD
Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Ottawa, ON
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 5 hours ago
UO
Library Circulation Assistant II
University of Victoria
Victoria, BC
- Full-time
…Services, Music & Media, the Technical Support Unit, Stack Maintenance, Distance Learning & Research, and ReQuest for Faculty. The Libraries are made up of approximately 150 employees…
Added 9 hours ago
S
Laboratory Assistant
SoTalent
Quebec, QC
- Full-time
An opportunity is available for a hands-on Laboratory Assistant to support laboratory technicians with testing and handling construction materials, including cement, concrete and mortar.…
Added 10 hours ago
1927 Lounge - Server
Rosewood Hotel Group
Vancouver, BC
…specific food items, table side. Collect payments. Assist in the maintenance of the restaurant area and…
Added 10 hours ago
Georgia Bar - Bartender
Rosewood Hotel Group
Vancouver, BC
…are maintained to hotel standards. Participate in the ongoing maintenance and cleanliness of…
Added 10 hours ago
Massage Therapist
Rosewood Hotel Group
Vancouver, BC
Maintain complete knowledge of correct maintenance and use of equipment. Use equipment only as intended.
Added 10 hours ago
Reflections -Bartender
Rosewood Hotel Group
Vancouver, BC
…are maintained to hotel standards. Participate in the ongoing maintenance and cleanliness of Reflections The Garden…
Added 10 hours ago
S
Laboratory Assistant
SoTalent
Montreal, QC
- Full-time
I am currently seeking a Lab Assistant on behalf of a major industrial construction and materials leader for their facility in the Montreal area. This is an excellent opportunity for an…
Added 11 hours ago
TU
Research Asst/Tech 4
The University of British Columbia
Vancouver, BC
- $5,770 to $6,270 CAD / month
- Full-time
CUPE 116 Salaried - Research Assistant /Technician 4
Added 11 hours ago
UO
Research Asst/Tech 4
University of British Columbia
Vancouver, BC · UBCV | Biological Sciences Building (BIOL)
- $5,770 to $6,270 CAD / month
- Full-time
CUPE 116 Salaried - Research Assistant /Technician 4
Added 12 hours ago
SD
Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
AB
- Part-time
…in the delivery of pharmacy services and participate in the maintenance and operations of the Pharmacy as described by the Pharmacy Standards of Practice, and to provide superior, timely,…
Added 12 hours ago
SM
Scheduler
Stevenson Memorial Hospital
Alliston, ON
- Full-time
…scheduling software. This includes master schedule development and maintenance, preparing rotational schedules, replacing staff, accurate data entry and accurate payroll preparation and…

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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