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Added 6 mins ago
Legal Assistant
Government of Alberta
Edmonton, AB
Working for the Legal Services Division offers the opportunity to be part of a trusted, professional organization that plays a critical role in supporting government and the administration…
Added 10 mins ago
Director, Community Partnerships
Government of Alberta
Edmonton, AB
…of programs to increase women's economic participation and support the needs of multicultural communities through various funding programs, community engagement and Advisory Councils. The…
Added 13 mins ago
PA
Senior IT Analyst
PKF ANTARES
Calgary, AB
- Full-time
…client environments. This role is designed for a seasoned MSP professional who can own solutions end-to-end and engage directly with client…
Added 14 mins ago
ITS Project Manager
SAIT
Calgary, AB
…successful delivery of network infrastructure, telecommunications systems, audio/visual technologies, digital signage, classroom technologies, and endpoint computing…
Added 14 mins ago
Legal Administrative Assistant
Lawson Lundell
AB · Calgary, Alberta
…Calgary. The ideal candidate is an enthusiastic, detail-oriented professional who takes initiative, works collaboratively and thrives in a fast-paced legal…
Added 14 mins ago
A
Manager, Sales Tools & Technology
ARC'TERYX
North Vancouver, BC
- Full-time
…technology solutions that improve efficiency, enable growth, and support long-term strategic objectives. This role offers the opportunity to shape the future of our commercial capabilities…
Added 14 mins ago
F
Documentation & Enablement Specialist
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Vancouver, BC
- Full-time
Technical Writing Background: Proven experience in technical writing or professional documentation (portfolio samples preferred).
Added 14 mins ago
EB
Senior Executive Assistant
EQ Bank | Canada's Challenger Bank
Toronto, ON
- Full-time
…of the Executive. You will provide proactive, high-quality support across executive priorities, stakeholder management, communications, planning, travel, meetings, and strategic…
Added 14 mins ago
ES
Recruitment Specialist (Temporary)
Excel Society
AB · Edmonton, AB
- Full-time
Support volunteer recruitment, screening, onboarding, and engagement.
Added 14 mins ago
C
Supervisor, Business Accounting
Co-op
Saskatoon, SK
- Full-time
Are you an experienced accounting professional eager to take your career to the next level? Join us and become a key player in nurturing and expanding the valuable relationships we have…
Added 27 mins ago
AL
Civil Engineer (Geotechnical)
AGAT Laboratories
Calgary, AB
- Full-time
…P.Eng. designation, specializing in Geotechnical Engineering, to support our laboratory-based geotechnical…
Added 27 mins ago
DG
Parts Advisor
Dilawri Group of Companies
Langley (District), BC · Langley, BC
- Full-time
…service operations, and ensuring customers receive timely and professional assistance. The successful candidate will demonstrate strong product knowledge, attention to detail, and a…
Added 27 mins ago
BE
Finance Manager, M&A Integration
Bluestar Equity
Mississauga, ON
- $70,000 to $75,000 CAD / year
- Full-time
Bluestar Professional Services Inc. is an investment office operating across Canada and the United States. We acquire and operate small to medium-sized businesses with a long-term,…
Added 27 mins ago
RM
Growth Marketing Manager
RE/MAX MILLENNIUM REAL ESTATE
Vaughan, ON
- $70,000 to $90,000 CAD / year
- Full-time
We are looking for a hands-on professional who can connect marketing strategy, technology, analytics, and sales to build scalable and effective growth systems.
Added 27 mins ago
CM
Aviation Technical Trainer - Engine Modules
Carter Murray
Montreal, QC
- $75,000 to $130,000 CAD / year
- Full-time
Our client is seeking an Aviation Technical Trainer – Engine Modules to support technician development within a leading aviation MRO (Maintenance, Repair & Overhaul) environment. This role…
Added 27 mins ago
SD
Bilingual Sales Support Coordinator
Sym-Tech Dealer Services
Richmond Hill, ON
- $58,000 to $62,000 CAD / year
- Full-time
…difference! We are currently recruiting for an Bilingual Sales Support Coordinator to join our headquarters located in Thornhill,…
Added 27 mins ago
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Guardianship and Trusteeship Coordinator
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Calgary, AB
- Full-time
Support families in accessing additional community, legal, financial, and disability-related resources as appropriate.
Added 27 mins ago
YU
Law Library Clerk
York University
Toronto, ON
- Contract
…environment preferred. Familiarity with library information systems, room reservation systems, or related online databases preferred. Familiarity with law library resources…
Added 27 mins ago
EH
Human Resources Manager
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Vancouver, BC
- Full-time
…employee relations, performance management, and training & professional development. This individual will have significant exposure to Evergreen’s senior leadership team, with the…
Added 27 mins ago
RE
Operations Assistant
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North Vancouver, BC
- Other
Customer service experience to handle inquiries and support positive, professional interactions.
Added 27 mins ago
JI
*TEST
Justice Institute of British Columbia
New Westminster, BC
- $97,140 to $114,280 CAD / year
- Full-time
…the development and delivery of strategic communications that support JIBC's goals and strengthen its reputation. The role oversees internal communications and the Institute's intranet…
Added 27 mins ago
MC
Administrative Coordinator – Hospitality
Mississauga Convention Centre
Mississauga, ON
- Full-time
Mississauga Convention Centre is seeking an exceptionally organized, professional, proactive, and detail-oriented Administrative Coordinator to support daily hospitality operations and…
Added 29 mins ago
Social Worker Bachelors (Crisis Intervention)
Health Sciences North
ON · Sudbury, ON
8. Provide support and education to caregivers and/or the service recipients’ personal support network.
Added 29 mins ago
Social Worker Bachelors (Crisis Intervention)
Health Sciences North
ON · Sudbury, ON
8. Provide support and education to caregivers and/or the service recipients’ personal support network.
Added 29 mins ago
Talent Operations Specialist
GardaWorld
Montreal, QC
We're looking for a curious, adaptable, and tech-savvy professional who thrives in a fast-paced environment and enjoys wearing many hats.

I8IS - Infiniti Software Solutions

Recruitment & Admin Assistant

Vaughan, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 28, 2026
Posting language: English
Posted: Sep 28, 2026

Original job description

Job Posting: Recruitment & Administrative Assistant

Location: Woodbridge, Ontario

Position Type: Full-Time, On-Site

Compensation: Starting at minimum wage (commensurate with qualifications & experience)

Language Requirement: Spoken fluency in Spanish OR Tagalog (Filipino) is required

About the Opportunity

Are you an organized, energetic professional looking to jumpstart or advance your career in Human Resources and Recruitment?

We are a fast-paced employment agency in Woodbridge seeking a Recruitment & Administrative Assistant to join our team. In this dual-focus role, you will serve as the primary ambassador for our front desk operations while collaborating closely with recruiters and account managers to source, screen, and onboard top candidate talent.

Key Responsibilities

Talent Acquisition Support

Candidate Engagement: Engage proactively with job seekers regarding active client opportunities and application updates.
Screening & Scheduling: Conduct initial prescreens, coordinate recruiter interviews, and manage calendar schedules.
Onboarding Management: Guide applicants through profile registration, background checks, and compliance documentation.
Pipeline Maintenance: Build and update an active database of qualified talent for rapid client deployment.

Office & Administrative Operations

Front Desk Hospitality: Warmly greet office visitors, clients, and prospective candidates.
Communications Hub: Direct incoming phone calls, respond to email queries, and route correspondence accurately.
Data & Records Management: Maintain organized digital and physical candidate files, compliance records, and general agency paperwork.
Operational Support: Assist recruiters, account managers, and leadership with daily administrative tasks and ad-hoc projects.

Key Qualifications

Category
Requirements
Language Skills
Required: Fluent in spoken Spanish or Tagalog (Filipino) to facilitate candidate screening and client support.
Experience
Preferred background in HR, recruitment, customer service, or office administration (employment agency experience is a strong asset).
Technical Proficiency
Comfortable with Microsoft Office Suite (Word, Excel, Outlook), email systems, phone switchboards, and recruiting/ATS software.
Essential Skills
Exceptional verbal/written communication, time management, multi-tasking capabilities, and a polished, positive demeanor.
Commute & Mobility
Reliable personal transportation or a dependable daily commute to our Woodbridge office.
Legal Eligibility
Legally authorized to work full-time in Canada.

Why Join Us?

Career Growth: Gain hands-on exposure to full-cycle recruitment, client relations, and HR operations.
Dynamic Team Environment: Work alongside a collaborative, fast-paced team dedicated to connecting people with great jobs.
Competitive Progression: Starting pay aligned with minimum wage, with room for salary growth based on skill, performance, and experience.

Apply About employer

More about this job

Responsibilities

Support recruiters with candidate engagement, initial screening, interview scheduling, onboarding, background checks, and maintaining a qualified talent database. Manage front desk operations, communications, candidate records, compliance paperwork, and general administrative tasks.

Requirements

Fluent spoken Spanish or Tagalog is required, along with strong communication, organization, time-management, and multitasking skills. Experience in HR, recruitment, customer service, or office administration is preferred; applicants must be legally authorized to work full-time in Canada and have reliable transportation or a dependable commute to Woodbridge.

Skills

Candidate Engagement
Recruitment Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline Management
Front Desk Operations
Customer Service
Phone and Email Communications
Records Management
Microsoft Office
Applicant Tracking Systems
Communication
Time Management
Multitasking

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
Recruitment
Employment Agency
Candidate Engagement
Candidate Screening
Interview Scheduling
Onboarding
Background Checks
Compliance Documentation
Talent Pipeline
Applicant Tracking System
Microsoft Office
Word
Excel
Outlook
Phone Switchboard
Front Desk
Customer Service
Data Management
Records Management
Administrative Support
Spanish
Tagalog
Client Relations

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