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Added 5 mins ago
H
Vice President & Managing Director, Canada Sales
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- Full-time
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iA Financial Group

Executive Assistant

Vancouver, BC, Canada
Toronto, ON, Canada
Montreal, QC, Canada
Quebec, QC, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Oct 21, 2026
Experience: Has between 5 and 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization.
Posting language: English
Posted: Oct 7, 2026

Original job description

Job Description

Executive Assistant

Dealer Services

Build the future with us

Are you energized by supporting senior leaders and helping teams operate at their best? Would you like to play a key role in a company whose purpose is to help clients feel confident and secure about their future?

As an Executive Assistant, you will provide coordinated administrative and operational support to two Vice Presidents within Dealer Services. In this highly visible role, you will manage priorities, facilitate executive operations, coordinate activities across multiple teams, and contribute to the effectiveness and efficiency of the leadership team. This position offers an opportunity to leverage your organizational expertise, judgment, and attention to detail within a collaborative and people-focused environment.

What you’ll accomplish with us

As an Executive Assistant, you’ll be at the core of our mission. Here are the main responsibilities:

· Provide proactive administrative and operational support to two Vice Presidents, managing calendars, communications, priorities, travel, and executive logistics;

· Coordinate leadership meetings, governance committees, and strategic events, including agendas, materials, action-item tracking, and follow-up;

· Prepare, revise, translate, and format executive correspondence, reports, presentations, and other business documentation;

· Collaborate with Executive Assistants, internal partners, and external stakeholders to ensure seamless coordination and execution of business activities;

· Support onboarding activities, security requests, organizational updates, employee engagement initiatives, and other operational processes;

· Maintain workforce information and organizational charts, while ensuring accuracy and confidentiality of sensitive information;

· Identify opportunities to improve administrative processes and provide guidance and support to less experienced administrative colleagues;

· Contribute to special projects and evolving business priorities as required.

What could accelerate your success in this role

We’re looking for someone who:

Has between 5 and 10 years of progressive experience providing executive or senior administrative support within a complex and fast-paced organization.
Demonstrates exceptional organizational and time-management skills, with the ability to manage competing priorities and critical deadlines;
Is recognized for sound judgment, discretion, and professionalism when handling confidential business and employee information;
Excels at problem-solving and can identify practical solutions while applying established procedures and precedent;
Builds strong relationships and collaborates effectively with leaders, colleagues, and stakeholders across multiple teams;
Communicates clearly and professionally, both verbally and in writing;
Has advanced proficiency with Microsoft 365, including Teams, Outlook, Word, Excel, PowerPoint, SharePoint, and OneNote;
Leverages AI and emerging digital tools responsibly to enhance efficiency and streamline administrative processes;
Enjoys supporting and mentoring colleagues without formal supervisory responsibilities;
Is able to work from the Toronto or Montreal/Brossard office and adapt to changing executive and business needs;
Advanced level of English proficiency is required, as the role involves preparing, translating, revising, and coordinating executive communications, documents, presentations, reports, meetings, and stakeholder interactions with internal and external partners across Canada on a regular basis;
Advanced level of French proficiency is required a strong asset, as the role involves preparing, revising, and supporting executive communications, documents, presentations, meetings, and stakeholder interactions in both official languages across Canada on a regular basis.

Why you’ll love working with us

A work environment where learning and development merge with a collective pursuit of excellence;
AI is in everyone’s hands, empowering you to increase your personal effectiveness while supporting the organization’s growth;
A healthy, safe, fair, and inclusive environment where potential can be freely expressed and developed;
The opportunity to work in a hybrid environment, supported by flexibility and access to inspiring and innovative workspaces.

Competitive Benefits

Flexible group insurance plans
Competitive retirement savings plan
Employee share purchase plan
Vacation program, wellness days, and personal development days
Telemedicine services
Employee and Family Assistance Program (EFAP)
Ergonomic furniture program
Performance bonus
Discounts on iA products
And much more!

Apply now and get ahead of your career, where your talent really belongs!

Still unsure about applying?

At iA, we believe in potential and value diverse experiences. If this role inspires you, go ahead and apply. Your place might be with us, and we want to get to know you!

The typical hiring range for this position is between $55 385 and $78 882 CAD per year; the base salary offered may vary depending on knowledge, skills, years of experience, and internal equity related to the role.

Location(s)

Quebec / 1080, Grande Allee West

Other Possible Location(s)

Montreal / 1981 McGill College AvenueVancouver / 988 Broadway WestToronto / 26 Wellington Street East

Company

iA Financial Group

Posting End Date

2026-10-21

Company Overview

iA Financial Group* is the strength of a company with a human side, with its over 8,000 employees. Together, we have earned the trust of our more than four million clients and 25,000 advisors who have chosen us for their insurance, savings, and wealth management.

With over $200 billion in assets and half a billion invested in technological innovation, we’re a key player in the financial services industry in Canada and the United States. The secret to our success? Investing in you, one person at a time. Because, for over 125 years, we have believed that it’s by supporting our employees and surrounding ourselves with the most reputable leaders in the industry, we will continue to innovate.

At iA, we’re invested in you.

* iA Financial group includes the following entities: iA Services financiers, iA assurance auto et habitation, iA Gestion privée de patrimoine, PPI Management, Investia, iA Gestion de placements, Prysm, iA Clarington, Michel Rhéaume et associés, Garanties Nationales, WGI Manufacturing, WGI Service Plan Division, Lubrico, iA Financement auto

Our Commitment to Diversity and Inclusion

At iA Financial Group, we support and celebrate diversity. We strive to provide a workplace that is recognized as inclusive for all, regardless of ethnic origin, nationality, language, religious beliefs, gender, sexual orientation, age, marital status, family situation, or physical or mental disability.

Please note that if you need help or assistance to make the recruitment process more accessible for you, please Contact us here. Someone from our team will be happy to assist you with your needs.

Apply About employer

More about this job

Responsibilities

The Executive Assistant provides proactive administrative and operational support to two Vice Presidents, including calendar management, travel logistics, and meeting coordination. They also prepare business documentation, facilitate communication across teams, and contribute to special projects and operational processes.

Requirements

Candidates must have 5 to 10 years of progressive experience in senior administrative support within a complex organization. Advanced proficiency in Microsoft 365 and strong communication skills in English are required, with French proficiency considered a strong asset.

Skills

Administrative support
Calendar management
Executive logistics
Meeting coordination
Document preparation
Stakeholder management
Problem-solving
Time management
Microsoft 365
Teams
Outlook
Word
Excel
PowerPoint
SharePoint
OneNote

Benefits

Employee share purchase plan
Vacation program
Wellness days
Personal development days
Telemedicine services
Employee and Family Assistance Program
Ergonomic furniture program
Performance bonus
Discounts on iA products

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Dealer Services
Administrative Support
Operational Support
Calendar Management
Executive Logistics
Governance Committees
Microsoft 365
Teams
Outlook
Word
Excel
PowerPoint
SharePoint
OneNote
AI Tools
Confidentiality
Stakeholder Engagement
Project Coordination
Financial Services
Hybrid Work
Professionalism
Time Management
Communication
Mentoring
Reporting
Presentations
Onboarding
Employee Engagement
Data Accuracy

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