Licensed Assistant

About the Opportunity

This is a unique opportunity for someone starting as a licensed assistant, or a fully licensed registered representative who wants to grow over time toward an advisor role. Stone Gable Investment is looking for a motivated and detail-oriented Licensed Assistant to support an established wealth management practice in Ottawa, with practical exposure to client service, financial planning support, and portfolio administration.

Key Responsibilities

Client Service & Administration

• Work closely with clients by responding professionally and promptly, assisting with trades, withdrawals, deposits, transfers, and ensuring proper documentation
• Gather, verify, and update client financial information required for planning and account administration
• Maintain accurate client files, notes, documentation, and follow-up records
• Act as a primary client-service contact for administrative and trading-related needs when the advisor is away, within licensing, firm, and CIRO compliance requirements

Financial Planning Support

• Support the advisor with client financial plans, including gathering information, entering data, and preparing planning materials
• Help clients stay organized with documentation, next steps, and planning updates that support a strong client experience

Portfolio & Trading Support

• Assist with model portfolio implementation, rebalancing, and trade entry where appropriately licensed
• Support the advisor with research, performance review, and tracking of positions in portfolio model
• Monitor model portfolio changes and assist with consistent implementation across client accounts
• Stay current with applicable regulatory and compliance requirements

Team Contribution

• Build strong working relationships with team members and corporate head office
• Participate in team meetings and contribute ideas
• Maintain high standards of professionalism, accuracy, and client service
• Commit to ongoing professional development
• Support the advisor with reports, meeting materials, and client review preparation
• Assist with client communication, events, seminars, and marketing materials
• Recommend process improvements and ways to enhance the client experience

Qualification

• Canadian Securities Course (CSC) completed or in progress
• Conduct and Practices Handbook Course (CPH) completed or in progress
• Eligible or actively working toward CIRO licensing requirements, including the proficiency needed for portfolio manager accreditation
• Post-secondary education in business, finance, economics, or a related field, or equivalent experience
• Client service experience with the ability to communicate professionally and confidently with client
• Interest in developing into an advisor role over time
• Strong attention to detail and organizational skills
• Excellent written and verbal communication skills
• Ability to manage multiple priorities in a fast-paced environment
• Proficiency with Microsoft Office, Outlook, and Excel
• Experience in wealth management, financial services, banking, or investment administration
• Investment Representative Training completed or willingness to complete
• Knowledge of client account documentation, transfers, deposits, withdrawals, and model portfolios

Working Conditions

This is an in-person role based in Ottawa within a professional office environment. From time to time, client events or seminars may take place outside regular business hours. The successful candidate should be comfortable managing multiple priorities while maintaining a high level of accuracy, professionalism, and client service.

Career Development Opportunity

This role is well suited for someone who wants to build a long-term career in wealth management. The successful candidate will have the opportunity to develop technical knowledge, client service skills, planning experience, and confidence in client-facing conversations, with the potential to grow into an advisor role over time.

How to Apply

Please submit your resume and cover letter to stonegablesteam@iaprivatewealth.ca. We thank all applicants for their interest; however, only those selected for an interview will be contacted.