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Added 58 mins ago
Post Office Assistant - Term
Canada Post - Postes Canada
Beardmore, ON
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 1 hour ago
BC
Client Service Assistant
BFL CANADA
Waterloo, ON
- Full-time
We are looking for a Client Service Assistant to join our team in our Waterloo office!
Added 1 hour ago
A
Assistant Manager, Reign Restaurant & Monogram Bar
AccorHotel
Toronto, ON
- Full-time
Supervises day to day function of all restaurant employees, facilities, sales, and costs
Added 1 hour ago
DT
Assistant Manager I
Dollar Tree Stores
Arnprior, ON
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 14 hours ago
D
Executive Assistant
Dayforce
Canada
- Full-time
Dayforce is searching for an experienced, dependable, and business-oriented Executive Assistant to support a group of leaders in our sales organization. This role will be responsible for…
Added 14 hours ago
S
Retail Assistant Store Manager
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- Part-time
The Assistant Store Manager position is critical to our success, providing support to the Management Team in all areas of operations management and team leadership. You’ll drive the store’s…
Added 15 hours ago
VE
Marketing assistant
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Vernon, BC
- From $38.4 CAD / hour
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Advise clients on advertising or sales promotion strategies
Added 15 hours ago
HR
Front Office Manager
Hyatt Regency
Vancouver, BC
- Full-time
This position reports to the Hotel Director of Operations and Assistant Director of Operations. The Front Office Manager (FOM) oversees Assistant Front Office Managers, Front Desk Hosts,…
Added 15 hours ago
C
Estate Planning Assistant, Wood Gundy-Bilingual
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Montreal, QC
- Full-time
You’ll join a team that goes above and beyond for their clients. The Estate Planning Assistant is accountable for supporting Head Office and Estate Planning Specialists in all areas of…
Added 17 hours ago
B
Client Services Assistant
BMO
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- Full-time
Support IA’s in individual client investment needs to provide professional, customized investment-related advise, sales and services.
Added 18 hours ago
FG
MANGO - Assistant Store Manager/Assistant(e) gérant(e) de magasin - St Bruno
Fox Group Canada Inc.
Saint-Bruno-de-Montarville, QC · Saint-Bruno-de-Montarvill, Quebec
- Full-time
Nous sommes à la recherche d’un(e) Assistant(e) gérant(e) de magasin, un(e) leader exceptionnel(le) capable de motiver, d’inspirer et de développer l’équipe du magasin.
Added 18 hours ago
FG
FOX CLOTHING - Shift Lead - Yorkdale Mall
Fox Group Canada Inc.
Toronto, ON
- Part-time
In collaboration with the Assistant and Store Manager, you are responsible for overseeing the financial success of the store; ensuring positive customer experiences; driving profitable…
Added 18 hours ago
SC
Contracts Administrator
Solace Corporation
Ottawa, ON
- Full-time
We are looking for a Contracts Administrator to join Solace's growing Legal team and keep our sales, customer, vendor and partner contracting moving. You will run contracts from intake…
Added 18 hours ago
QM
Retail Assistant Manager
Quantum Management Services Ltd.
Toronto, ON
- $28 CAD / hour
- Contract
Our client is seeking a detail-oriented Retail Assistant Manager to oversee daily retail activities. The role focuses on store operations, customer service, inventory management, vendor…
Added 18 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Notre-Dame-du-Mont-Carmel, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 18 hours ago
CG
Administrative Assistant (12-month contract)
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- Full-time
…mid-market provider of investment banking advisory, equity research, sales and trading services for corporations and…
Added 19 hours ago
Finance and Administration Assistant, College of Dentistry
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Saskatoon, SK
The finance and administration assistant provides administrative, financial, procurement, customer service, and operational support for the college and associated service areas. This…
Added 19 hours ago
Administrative Assistant, Scotia Financial Planning - Edmonton, AB
Scotiabank
Edmonton, AB
As an Administrative Assistant, you will be primarily responsible for working with Financial Planners to support the development of new wealth management business acquisitions and…
Added 19 hours ago
Post Office Assistant - Term
Canada Post - Postes Canada
Parent, QC
…Canada Post. We are currently seeking an on-call Post Office Assistant who will use a customer-focused approach when providing counter services to…
Added 20 hours ago
BV
Marketing Assistant
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Toronto, ON
- $50,000 to $60,000 CAD / year
- Full-time
We are looking for a proactive and organized Marketing Assistant to support our sales process and day-to-day administrative activities at our Toronto office.
Added 20 hours ago
RH
Executive Assistant
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Ottawa, ON · Nepean, ON
- Full-time
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Added 20 hours ago
ASSISTANT.E GÉRANT.E
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Performance bonuses (in-store sales or management position);
Added 21 hours ago
DT
Part-Time Assistant Manager
Dollar Tree Stores
Yorkton, SK
- Part-time
We’re seeking an Assistant Store Manager to join our team to help with store operations, customer service and team development. Duties include, but are not limited to, the following:
Added 21 hours ago
LW
Sales & Events Assistant
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Toronto, ON
- Full-time
…personalized. We are looking for an organized, warm, and resourceful Sales & Events Assistant to support our founders and sales team as we bring Lume to more of Canada's leading employers…
Added 21 hours ago
LO
Licensed Assistant Manager Brampton, ON-LensCrafters
Luxottica of America, Inc.
Brampton, ON
- Full-time
The Assistant Manager acts as a leader in absence of, or in support of the Store Manager & behaves as a business owner within the marketplace & LensCrafters organization. Represents…

Closed listing

ICAO

Inventory and Logistics Assistant, ADB

Montreal, QC, Canada

CAD $53,996 · Full-time

This opening has closed.

The original listing is kept below for reference.

Find open jobs More jobs with this employer

About employer

Job details

Pay: CAD $53,996
Job type: Full-time
Closing date: Oct 9, 2026
Education: High school diploma
Posting language: English
Posted: Oct 6, 2026

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Original job description

Archived listing. The details below describe a past opening.

The Organizational Setting

The Bureau of Administration and Services (ADB) plays a lead role in the effective and efficient administrative management of the Organization by ensuring the provision of high-quality physical and human resources, by applying the highest standards of work ethics and conduct, and by using results-based management skills and tools to support the Organization in implementing its Strategic Goals, in order to serve all stakeholders of the world aviation community.

The Safety & Security and General Services (SSG) Section is responsible for the overall coordination and management of security & safety of premises, building and facilities management, travel services, commissariat operations, rental of office space, business continuity and organizational resilience management, and property control and logistics services including inventory, storage and supply

The Property Control & Logistics and Commissariat Unit (PCL) is responsible for all asset receiving, asset management, and Inventory database for all of ICAO HQ and Regional Offices. PCL is also responsible for mail, diplomatic pouch and management of the Commissariat.

The incumbent reports directly to the Head, Property Control, Logistics and Commissariat who assigns tasks, and decides on priorities. The incumbent is expected to work under the general supervision of the H/PCL, with whom s/he consults on complex technical matters.

Major Duties and Responsibilities

Function 1 (incl. Expected results)

Coordinates inventory and asset management activities, including gifts and Non-Expendable items, ensuring accurate records, proper control and timely resolution of discrepancies, achieving results such as:

Coordinate the receipt of inbound assets and deliveries through the Shipping/Receiving Area and inspect goods for quantity, condition and conformity with purchase orders.
Record incoming assets in Quantum ERP and apply barcode tags, maintaining accurate records of partial and complete deliveries and items in transit.
Ensure the safekeeping of assets and manage PCL warehouse space for unboxing, preparation and release of goods.
Investigate discrepancies involving lost, damaged or missing assets and recommend corrective action.
Coordinate the timely release of assets with originating offices and record all pick-ups in the chain of custody register.
Liaise with Security agents on special shipments requiring freight elevator access and external moving services.
Perform physical inventory verification and reconciliation activities.

Function 2 (incl. Expected results)

Serves as a focal point for inventory management systems, electronic records and document controls, ensuring accurate, timely and accessible information, achieving results such as:

Serve as the focal point for the timely updating of the Asset Receipt and Fixed Asset modules in Quantum ERP.
Maintain electronic records of asset movements throughout their lifecycle, ensuring accurate and timely updates to systems and databases.
Maintain electronic registries of gifts and other items for safekeeping by PCL.
Oversee the inventory control system for ICAO Headquarters and Regional Offices, complying with ICAO's policies and procedures related to Asset Management and Property, Plant and Equipment (PP&E).
Serve as the focal point for PCL-related requests and support tickets in UNall ServiceNow.
Generate inventory related reports.

Function 3 (incl. Expected results)

Supports logistics and mailroom operations, achieving results such as:

Process incoming access requests and authorize/sign off on deliveries in the Shipping and Receiving area.
Record and track incoming mail, asset deliveries and parcels, ensuring accurate records and timely processing.
Sort and redistribute incoming mail and shipments, including parcels, registered mail and packages, and notify recipients and Delegations for prompt collection.
Coordinate with carriers, couriers and internal recipients to resolve delivery issues and ensure the timely receipt and distribution of shipments.
Maintain accurate logs and supporting documentation for incoming deliveries, mail and parcels, and provide information for tracking, reconciliation and reporting purposes.
Monitor delivery activities and follow up on outstanding or delayed shipments to ensure timely resolution and proper receipt.
Maintain daily schedule of Shipping and Receiving access requests.

Function 4 (incl. Expected results)

Maintain the accuracy, currency and completeness of inventory-related documentation and records, achieving results such as:

Coordinate the timely preparation, approval and record-keeping of inventory documents and forms, including asset transfers, write-offs, and missing, lost or stolen asset documentation.
Assist in the preparation and filing of incident reports including IOMs required for Write-offs.
Maintain document archives and ensure daily updating and reconciliation of inventory records.
Liaise with Regional offices to consolidate inventory related documents and spreadsheets.

Function 5 (incl. Expected results)

Provides support to ICAO Commissariat retail operations during staff absences or periods of heavy workload, achieving results such as

Process in-store, online and Meeting orders accurately and efficiently.
Provide customer service, product information and order assistance.
Maintain customer records and coordinate access and eligibility requirements.
Replenish stock and maintain an organized and properly stocked sales area.

Function 6 (incl. Expected results)

Performs other related duties, as assigned.

Qualifications and Experience

Education

Essential:

High school diploma, is required.

Desirable:

Additional training or certification in inventory /supply-chain management, business administration, or related field.

Professional experience

Essential

A minimum of five (5) years of experience in inventory management, mailroom services, retail management, warehousing or related field.
Experience in receiving deliveries of assets, parcels, mail etc.

Desirable

Experience in Shipping and Receiving area (loading docks).
Experience in warehouse management.
Experience in retail cashier and customer service.

Languages

Essential:

Fluent reading, writing and speaking abilities in English and French.

Desirable:

A working knowledge of any other language of the Organization (Arabic, Chinese, Russian, Spanish).

Competencies

Professionalism: Knowledge and skills in office automation equipment and MS Office applications. Knowledge of inventory management practices and pertaining rules such as ICAO’s Policy on Asset management and PP&E. Understanding of the international environment and dealing with sensitive and confidential matters with diplomacy and tact. Sound judgment, thoroughness, accuracy, attention to detail and flexibility. Initiative and proactive approach to tasks. Ability to physically handle, lift, move and organize inventory and equipment as required. Shows pride in work and in achievements; demonstrates professional competence and mastery of subject matter; is conscientious and efficient in meeting commitments, observing deadlines and achieving results; is motivated by professional rather than personal concerns; shows persistence when faced with difficult problems or challenges; remains calm in stressful situations. Takes responsibility for incorporating gender perspectives and ensuring the equal participation of women and men in all areas of work.

Teamwork: Works collaboratively with colleagues to achieve organizational goals; solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others; places team agenda before personal agenda; supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position; shares credit for team accomplishments and accepts joint responsibility for team shortcomings.

Planning and Organizing: Develops clear goals that are consistent with agreed strategies; identifies priority activities and assignments; adjusts priorities as required; allocates appropriate amount of time and resources for completing work; foresees risks and allows for contingencies when planning; monitors and adjusts plans and actions as necessary; uses time efficiently.

Accountability: Takes ownership of all responsibilities and honours commitments; delivers outputs for which one has responsibility within prescribed time, cost and quality standards; operates in compliance with organizational regulations and rules; supports subordinates, provides oversight and takes responsibility for delegated assignments; takes personal responsibility for his/her own shortcomings and those of the work unit, where applicable.

Client Orientation: Considers all those to whom services are provided to be “clients ” and seeks to see things from clients’ point of view; establishes and maintains productive partnerships with clients by gaining their trust and respect; Identifies clients’ needs and matches them to appropriate solutions; monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems; keeps clients informed of progress or setbacks in projects; meets timeline for delivery of products or services to client.

Conditions of Employment

Please note that this is a locally-recruited position and restricted to Canadian Citizens, Permanent Residents of Canada and applicants with a work permit.

It should be noted that this post is to be filled on a fixed-term basis for an initial period of three (3) years (first year is probationary for an external candidate).

ICAO staff members are international civil servants subject to the authority of the Secretary General and may be assigned to any activities or offices of the Organization within the duty station.

ICAO staff members are expected to conduct themselves in a manner befitting their status as international civil servants. In this connection, ICAO has incorporated the 2013 Standards of Conduct for the International Civil Service into the ICAO Personnel Instructions.

ICAO offers an attractive benefit package to its employees in accordance with the policies of the International Civil Service Commission (ICSC),

The statutory retirement age for staff entering or re-entering service after 1 January 2014 is 65. For external applicants, only those who are expected to complete a term of appointment will normally be considered.

Remuneration:	Level	Net Base Salary per annum
	G-5	CAD $53,996

About employer

More about this job

Responsibilities

The incumbent coordinates inventory and asset management activities, including receiving, tracking, and verifying assets within the ERP system. Additionally, they support logistics, mailroom operations, and retail functions while maintaining accurate documentation and records.

Requirements

Candidates must possess a high school diploma and at least five years of experience in inventory management, warehousing, or related fields. Proficiency in English and French is essential, along with the ability to physically handle and move equipment.

Skills

Inventory management
Logistics
Asset management
Warehouse management
Mailroom services
Retail management
Quantum ERP
UNall ServiceNow
Data entry
Customer service
Record keeping
Supply chain management
Shipping and receiving
Inventory verification
Document control

Benefits

Attractive benefit package

Visa sponsorship

Not detected in the job text

Keywords

Inventory management
Logistics
Asset management
Warehouse management
Mailroom services
Retail management
Quantum ERP
UNall ServiceNow
Supply chain
Shipping and receiving
Asset tracking
Inventory verification
Document control
Fixed assets
Procurement support
Customer service
Data reconciliation
Reporting
Administrative support
Property control

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