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Added 1 min ago
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ICC Compliance Center Inc

Administrative Coordinator

Mississauga, ON, Canada

Pay: $55,000 - $58,000/year
Job type: Full-time
Apply by: Mar 27, 2027
Posting language: English
Posted: Sep 28, 2026

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Original job description

Job Title: Administrative Coordinator

Reports To: President

Location: Mississauga, ON | Onsite

Employment Type: Permanent Full-time

Effective Date: October 2026

Web Portal: www.thecompliancecenter.com

About Us

ICC Compliance Center was founded in 1987 with one principal in mind – to help our clients comply with dangerous goods regulations, whether they are handling, shipping or transporting dangerous goods by air, ground or sea. Over the years, we have become a leader in providing supplies and services to dangerous goods shippers throughout North America and around the world.

ICC Compliance Center is a leader in compliance training and consulting for dangerous goods. We have complete dangerous goods hazard communication programs that will help industry comply with regulations. When using our products and services our clients are employing the expertise of chemists, engineers and training specialists who monitor regulatory changes and can help clarify compliance needs.

Job Summary

The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments, contacting customers, monitoring sales volumes, establishing and analyzing sales trends. The role also contains an administrative support aspect for the office and other branches. The ability to apply intermediate level subject matter knowledge to solve a variety of common business issues will also play a part in the day-to-day role. You will need to exercise independent judgment within defined practices and procedures to determine appropriate action.

Duties and Responsibilities

Coordinating weekly/monthly/quarterly reports for the President and Controller;
Providing administrative coordination/support such as scheduling appointments, creating meeting notes, preparing itinerary, corporate documents, presentations and memos and performing other administrative functions as required;
Preparing and conducting research for new or on-going strategic initiatives, industry related news and business development projects;
Coordinating activities and liaise with external parties on behalf of the company;
Handling sensitive and confidential information with tact and diplomacy;
Anticipating needs, thinking logically and creatively and exercising good judgment;
Exhibiting a high level of professionalism and maturity at all times;
Coordinating and overseeing all building maintenance, IT support, and services;
Managing the planning and implementation of the office and conducting continuous improvement initiatives relating to policies and procedures;
Liaising with other department heads to ensure safety requirements of the organization’s facilities and assets;
Exceptional planning and organizational skills with excellent attention to detail;
Expected to assist with general office coverage when needed.

Qualifications

Excellent written and verbal communication skills;
Superior interpersonal and organizational skills;
Ability to work well under pressure;
Self-motivated and tenacious;
Ability to solve practical problems by applying analytical reasoning;
Proficient in Microsoft Windows, Microsoft Office, HubSpot CRM, and Sage 300;
Ability to work effectively when unsupervised as well as in a team environment;
Must have a minimum of five (5) years of related work experience in administrative coordination, executive support, office management, operations, etc.;
Must have reliable means of transportation;
University/College graduate in business administration an asset.

Travel

No travel required.

Salary range

$55,000 - $58,000/year

ICC Compliance Center is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process and work environment. If you are contacted for a job opportunity, please advise of any accommodations that are required. Any information received relating to accommodations will be treated as confidential.

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More about this job

Responsibilities

Coordinate reports and provide administrative support to the President and department managers, including scheduling, meeting materials, research, and communications with customers and external parties. Oversee office operations, building maintenance, IT support, safety coordination, and continuous improvement of office policies and procedures.

Requirements

Requires at least five years of related experience in administrative coordination, executive support, office management, or operations, along with strong communication, interpersonal, organizational, and analytical skills. Candidates must be proficient with Microsoft Windows, Microsoft Office, HubSpot CRM, and Sage 300, have reliable transportation, and be able to work independently and collaboratively; a business administration college or university education is an asset.

Skills

Administrative Coordination
Executive Support
Office Management
Report Preparation
Appointment Scheduling
Research
Business Development
Customer Communication
Meeting Documentation
Presentation Preparation
Project Coordination
Analytical Reasoning
Planning and Organization
Confidential Information Handling
Microsoft Office
HubSpot CRM

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Operations
Report Preparation
Appointment Scheduling
Meeting Notes
Itinerary Preparation
Corporate Documents
Presentations
Business Memos
Strategic Initiatives
Business Development
Customer Communication
External Relations
Confidential Information
Building Maintenance
IT Support
Facilities Safety
Continuous Improvement
Policies and Procedures
Microsoft Windows
Microsoft Office
HubSpot CRM
Sage 300
Dangerous Goods Regulations
Compliance Training
Packaging and Containers

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