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Added 2 hours ago
Accounts Payable Clerk
Kassen Recruitment
Toronto, ON
Full-time
Reporting to the Controller, you will play an integral role in supporting the accounts payable function and maintaining accurate financial records. This position requires strong attention…
Added 4 hours ago
ACCOUNTING OFFICER
Beaver Regional Waste Managemt Services Commission
Edmonton, AB
$70,000 to $80,000 CAD / year
Full-time
Claystone Waste Operations Limited is currently seeking an Accountant to join the Finance Department at our downtown Edmonton office. Please note that this position is an in-office position…
Added 4 hours ago
Junior Document Controller (Civil) - Garden City Skyway
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Technical Data Controller - Maintenance - Temporary
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Dorval, QC
Full-time
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Added 6 hours ago
Executive Assistant & Operations Manager
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Full-time
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Controller
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Engagement Manager, Future Platforms (Accounting) | Housing
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(Temp) Gas Controller
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Associate Director of Finance
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Financial Controller
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…recruitment to licensing as well as release from training and license…
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Regional Plant Controller
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The Regional Plant Controller is accountable for the overall integrity, accuracy and completeness of the company’s operations financial results and safeguarding of plant assets. The…
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Regional Plant Controller
Refresco
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Added 3 days ago
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…contractor into a comprehensive heavy civil construction and highway maintenance organization operating across. With a diverse portfolio of projects ranging from asphalt repairs to…
Added 3 days ago
Controller
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The Controller is responsible for managing and overseeing all financial operations of Stella’s Circle, ensuring the integrity, accuracy and timeliness of financial information. Reporting to…
Added 3 days ago
Venue Services Inventory Controller - Casual Part Time
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The Venue Services Inventory Controller is responsible for maintaining a safe, organized, and efficient work environment. This includes ensuring all areas remain free of debris and clutter,…

Closed listing

ICC Compliance Center Inc

Administrative Coordinator

Mississauga, ON, Canada

Pay: $55,000 - $58,000/year
Job type: Full-time
Closing date: Mar 27, 2027
Posting language: English
Posted: Sep 28, 2026

This opening has closed.

The original listing is kept below for reference.

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Original job description

Archived listing. The details below describe a past opening.

Job Title: Administrative Coordinator

Reports To: President

Location: Mississauga, ON | Onsite

Employment Type: Permanent Full-time

Effective Date: October 2026

Web Portal: www.thecompliancecenter.com

About Us

ICC Compliance Center was founded in 1987 with one principal in mind – to help our clients comply with dangerous goods regulations, whether they are handling, shipping or transporting dangerous goods by air, ground or sea. Over the years, we have become a leader in providing supplies and services to dangerous goods shippers throughout North America and around the world.

ICC Compliance Center is a leader in compliance training and consulting for dangerous goods. We have complete dangerous goods hazard communication programs that will help industry comply with regulations. When using our products and services our clients are employing the expertise of chemists, engineers and training specialists who monitor regulatory changes and can help clarify compliance needs.

Job Summary

The Administrative Coordinator is responsible for a variety of functions in supporting the President and department managers in efforts such as preparing reports, scheduling appointments, contacting customers, monitoring sales volumes, establishing and analyzing sales trends. The role also contains an administrative support aspect for the office and other branches. The ability to apply intermediate level subject matter knowledge to solve a variety of common business issues will also play a part in the day-to-day role. You will need to exercise independent judgment within defined practices and procedures to determine appropriate action.

Duties and Responsibilities

Coordinating weekly/monthly/quarterly reports for the President and Controller;
Providing administrative coordination/support such as scheduling appointments, creating meeting notes, preparing itinerary, corporate documents, presentations and memos and performing other administrative functions as required;
Preparing and conducting research for new or on-going strategic initiatives, industry related news and business development projects;
Coordinating activities and liaise with external parties on behalf of the company;
Handling sensitive and confidential information with tact and diplomacy;
Anticipating needs, thinking logically and creatively and exercising good judgment;
Exhibiting a high level of professionalism and maturity at all times;
Coordinating and overseeing all building maintenance, IT support, and services;
Managing the planning and implementation of the office and conducting continuous improvement initiatives relating to policies and procedures;
Liaising with other department heads to ensure safety requirements of the organization’s facilities and assets;
Exceptional planning and organizational skills with excellent attention to detail;
Expected to assist with general office coverage when needed.

Qualifications

Excellent written and verbal communication skills;
Superior interpersonal and organizational skills;
Ability to work well under pressure;
Self-motivated and tenacious;
Ability to solve practical problems by applying analytical reasoning;
Proficient in Microsoft Windows, Microsoft Office, HubSpot CRM, and Sage 300;
Ability to work effectively when unsupervised as well as in a team environment;
Must have a minimum of five (5) years of related work experience in administrative coordination, executive support, office management, operations, etc.;
Must have reliable means of transportation;
University/College graduate in business administration an asset.

Travel

No travel required.

Salary range

$55,000 - $58,000/year

ICC Compliance Center is an equal opportunity employer. We are committed to an inclusive, barrier-free recruitment and selection process and work environment. If you are contacted for a job opportunity, please advise of any accommodations that are required. Any information received relating to accommodations will be treated as confidential.

About employer

More about this job

Responsibilities

Coordinate reports and provide administrative support to the President and department managers, including scheduling, meeting materials, research, and communications with customers and external parties. Oversee office operations, building maintenance, IT support, safety coordination, and continuous improvement of office policies and procedures.

Requirements

Requires at least five years of related experience in administrative coordination, executive support, office management, or operations, along with strong communication, interpersonal, organizational, and analytical skills. Candidates must be proficient with Microsoft Windows, Microsoft Office, HubSpot CRM, and Sage 300, have reliable transportation, and be able to work independently and collaboratively; a business administration college or university education is an asset.

Skills

Administrative Coordination
Executive Support
Office Management
Report Preparation
Appointment Scheduling
Research
Business Development
Customer Communication
Meeting Documentation
Presentation Preparation
Project Coordination
Analytical Reasoning
Planning and Organization
Confidential Information Handling
Microsoft Office
HubSpot CRM

Visa sponsorship

Not detected in the job text

Keywords

Administrative Coordination
Executive Support
Office Management
Operations
Report Preparation
Appointment Scheduling
Meeting Notes
Itinerary Preparation
Corporate Documents
Presentations
Business Memos
Strategic Initiatives
Business Development
Customer Communication
External Relations
Confidential Information
Building Maintenance
IT Support
Facilities Safety
Continuous Improvement
Policies and Procedures
Microsoft Windows
Microsoft Office
HubSpot CRM
Sage 300
Dangerous Goods Regulations
Compliance Training
Packaging and Containers

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