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Iconic Power Systems Inc.

Accounting Assistant

  • Calgary, AB, Canada

Full-time

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Job details

Job type
Full-time
Experience
5+ years’ experience in accounting administration role.
Posting language
English
Posted

Original job description

Job Description

Accounting Assistant

General Information

Job Title:

Accounting Assistant

Department:

Finance

Reports To:

CFO

Direct Reports:

n/a

Document History:

Original Document: January 2018

Revision: Date December 20, 2018

Final Approval: Date

Basic Function

The Accounting Assistant is responsible for providing accounting, administrative and clerical services to a multi-functional team to ensure effective, accurate and efficient operations of the accounting and administrative functions.

Qualifications

Education

  • High School Diploma

Experience

  • 5+ years’ experience in accounting administration role.

Skills

  • Full understanding of common accounting software and systems (Quickbooks, Sage etc.).
  • Proficient using common business programs including the Microsoft Office 365 suite, especially Outlook and Excel programs.
  • Ability to perform multiple tasks and use own initiative to manage time and resources of self. 
  • Analytical abilities and problem-solving skills.
  • Attention to detail and able to maintain a high level of accuracy in preparing and entering large volumes of data.

Personal Characteristics

  • Safety - We go home safe every night.
  • Integrity - Around here our word means something. 
  • Quality - Our quality stands on its own.
  • Accountability- We provide solutions, not problems.           
  • Teamwork - Great people working together.
  • Approachable by all levels.
  • Not afraid to approach difficult situations and dig in to find a solution.
  • Self-motivated to make improvements and get tasks done on time – you want to see others in the company get the information they need at the right time.

Other

  • Must have a valid driver’s license.
  • Strong written and verbal communication skills.

Duties

  • Receive, verify, and code invoices accordingly.
  • Prepare weekly and monthly payment runs. 
  • Upload EFT payment batches into Scotia
  • Maintain listing of accounts payable customers
  • Reconcile monthly supplier statements.
  • Provide customer service to clients and employees (by phone or in person).
  • Assist Project Managers with Job Costing and verification.
  • Perform monthly reconciliations as directed by the CFO and assist with month-end procedures.
  • Perform other related duties as required.

Performance Evaluation Criteria

Description of Measure

Numerical Target or Subjective Measure

Accounts Payable

Ensure AP payment process is conducted in accordance with the Finance timetable.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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More about this job

Responsibilities

The Accounting Assistant provides accounting, administrative, and clerical support to the finance team to ensure efficient operations. Key duties include processing invoices, managing payment runs, reconciling accounts, and assisting with month-end procedures.

Requirements

Candidates must have a high school diploma and at least 5 years of experience in an accounting administration role. Proficiency in accounting software and Microsoft Office, along with strong analytical and communication skills, is required.

Skills

  • Accounting
  • Quickbooks
  • Sage
  • Microsoft Office 365
  • Outlook
  • Excel
  • Data entry
  • Accounts payable
  • Reconciliation
  • Job costing
  • Communication
  • Problem-solving
  • Analytical abilities
  • Time management
  • Customer service

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Categories

  • Finance & Accounting
  • Administrative

Keywords

  • Accounting Assistant
  • Finance
  • Accounts Payable
  • Quickbooks
  • Sage
  • Microsoft Office 365
  • Excel
  • Outlook
  • EFT payment
  • Job Costing
  • Month-end procedures
  • Reconciliation
  • Data entry
  • Administrative
  • Clerical
  • Invoicing

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