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Iconic Power Systems Inc.

Project Administrator

ON, Canada
Ontario, Canada, Canada

Full-time

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Job details

Job type: Full-time
Apply by: Dec 3, 2026
Experience: 1-3 years experience in an administrative position.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Description

Job Title: Project Administrator

Department: Project Management

Location: Mississauga

Basic Function

The Project Administrator directly assists the Project Management and Engineering Teams, in addition to office staff in matters which may include documentation preparation and creation, program billing, daily program and client reporting, record and document retention, and assisting in onboarding of program personnel.

Qualifications

Education

College or University Degree are an asset for this role. Related experience can be taken into consideration.

Experience

1-3 years experience in an administrative position.
Intermediate to advanced experience in Microsoft Office suite including Microsoft projects.
Previous site administration experience will be considered an asset.

Skills

Demonstrated knowledge of health and safety practices and procedures in a safety sensitive workplace.
Excellent organization and planning skills.
Proficient communication and the ability to work with multiple stakeholders.
Strong analytical skills.

Other

Strong written and verbal communication skills.

Duties

Ensure that the Project Management and Engineering teams have all the necessary documentation for program execution.
Attend meetings, record minutes, and distribute.
Data entry for tracking progress on program delivery.
Assist with the onboarding of new program personnel.
Assist with travel and hotel booking for field staff.
Assist HSE and Quality teams with the delivery of program and contract deliverables.
Invoice reconciliation and completion.
Monitoring and tracking equipment rentals.
Support the Project Management and Field teams to ensure that all necessary client and company policies and procedures are implemented and followed.

Additional Information

The above statements are intended to describe the general nature and level of work being performed by this position. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required. All staff may be required to perform duties outside of their normal responsibilities from time to time.

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More about this job

Responsibilities

Provide administrative support to Project Management and Engineering teams, including preparing and retaining documentation, tracking program progress, and coordinating meetings and reporting. Support personnel onboarding and travel arrangements, reconcile invoices, monitor equipment rentals, and help ensure client and company policies and deliverables are followed.

Requirements

The role calls for 1–3 years of administrative experience and intermediate to advanced proficiency with Microsoft Office, including Microsoft Project. A college or university degree is an asset, as are site administration experience, knowledge of health and safety practices, strong organization and planning, communication, and analytical skills.

Skills

Microsoft Office
Microsoft Project
Organization
Planning
Communication
Stakeholder Coordination
Analytical Skills
Health and Safety Practices
Documentation Management
Data Entry
Meeting Minutes
Invoice Reconciliation
Equipment Rental Tracking
Program Reporting
Onboarding

Visa sponsorship

Not detected in the job text

Keywords

Project Administration
Project Management
Engineering
Microsoft Office
Microsoft Project
Documentation Preparation
Document Retention
Program Billing
Client Reporting
Data Entry
Meeting Minutes
Personnel Onboarding
Travel Booking
Hotel Booking
Health, Safety, and Environment
Quality Assurance
Contract Deliverables
Invoice Reconciliation
Equipment Rentals
Site Administration
Utilities
Electric Power Generation

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