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Added 4 mins ago
RS
Inventory Associate
Retail Services WIS Corporation
Owen Sound, ON
- Part-time
…Stock, Customer Service, Cashiering, Sales, Driving, Warehouse Operations, and Gaming. If you have experience in these roles - or enjoy gaming and thrive in fast-paced, goal-oriented…
Added 4 mins ago
Manager in Training
Northland Properties
Revelstoke, BC
…hands-on experience, you'll gain a deep understanding of hotel operations, leadership, and strategic…
Added 4 mins ago
IG
Senior Cloudera Data Lake Platform Consultant
Insight Global
Toronto, ON
- $50 to $65 CAD / hour
- Contract
The consultant will act as a senior technical resource for day-to-day platform operations, incident management, troubleshooting, performance optimization, infrastructure maintenance,…
Added 4 mins ago
C
HR Generalist
CNH
Saskatoon, SK
- Full-time
…learning and development, employee engagement, and day-to-day HR operations. Your scope and ownership will grow with your experience, strengths, and interests, allowing you to contribute…
Added 4 mins ago
A
Human Resources Generalist
ASTEC
Thornbury, ON
- Full-time
Added 4 mins ago
IG
Data Center Project Manager
Insight Global
Woodbridge, ON
- $50 to $60 CAD / hour
- Contract
Previous experience in project coordination, project support, data center operations, infrastructure deployment, or a related technical environment.
Added 4 mins ago
P&
Material Handler
Parrish & Heimbecker, Limited
Hamilton, ON
- Full-time
…within the warehouse as well as providing support to daily operations within the…
Added 4 mins ago
VB
Manager, Revenue and AR
Vaco by Highspring
Toronto, ON · North York, ON
- $110,000 to $125,000 CAD / year
- Full-time
Added 4 mins ago
RU
Underwriting Assistant, Commercial Surety
RAISE Underwriting
Toronto, ON
- Full-time
As an Underwriting Assistant, you will play a key role in supporting our underwriting operations, bond administration processes, and client service activities. You will work closely with…
Added 4 mins ago
Human Resources Coordinator
Blue Moon Metals
Toronto, ON
Minimum 3 years’ experience in Human Resources as a coordinator with a large organization with international operations.
Added 4 mins ago
FO
Travelling Commercial Superintendent
First Onsite - CA
Surrey, BC
- $29 to $34 CAD / hour
- Contract
You'll work closely with the Commercial Operations Supervisor, Project Managers, Safety Advisors, Project Coordinators and other members of the project team. You'll need to communicate…
Added 19 mins ago
H
Functional Specialist , SAP - MM & SCS
Hitachi
Toronto, ON · (RSBU) Toronto
- Full-time
A career at Hitachi Rail will help create a legacy. With operations in every corner of the world, our work goes to the cutting-edge of digital transformation and technology. From the…
Added 19 mins ago
IC
Trade Compliance Manager
IDEX Corporation
Ottawa, ON
- Full-time
With interesting opportunities in engineering, marketing, sales, supply chain, operations, HR, finance, and more across more than 40 diverse businesses around the globe, chances are, we…
Added 19 mins ago
GI
Senior Electrical Engineer, Water/Wastewater
Global Infrastructure
Toronto, ON
- Full-time
Support process engineering evaluations, equipment selection, and system optimization for water/wastewater treatment operations.
Added 19 mins ago
W
(CAN) Distribution Centre Team Associate - Asset Protection- Part-Time - Shift TBD
Walmart
Cornwall, ON
- Part-time
4. Covert operations/theft investigations, and Safety Program procedures, checks, inspections and audits.
Added 19 mins ago
F/
Director, Commercial Business Financing - Quebec (Bilingual)
FCC / FAC
NB · NS · Casselman, ON · Ottawa, ON · PE · Quebec, QC · Saint-Hyacinthe, QC · St-Hyacinthe, Quebec
- Full-time
As a District Director you’ll lead and coach an operations sales team, drive business planning and execution, and oversee lending, marketing, and portfolio management strategies aligned…
Added 19 mins ago
Business Recruiter
Brex
Vancouver, BC
…software, Brex enables founders and finance teams to accelerate operations, gain real-time visibility, and control spend effortlessly. Brex’s AI-native automation and world-class service…
Added 19 mins ago
GH
Guest Service Supervisor
Germain Hôtels
Ottawa, ON
- Full-time
…running of reception, reservations, night audit and concierge operations. Because he.she excels in the art of juggling delicate situations and stands out for his.her responsiveness to the…
Added 34 mins ago
RT
Vice President, Finance - St. Francis Xavier University
Royer Thompson
Antigonish, NS
- Full-time
…They will have demonstrated success leading change, improving operations, advising executives and boards, communicating complex matters clearly, and building trust across diverse…
Added 34 mins ago
TS
Owner Operator - Fuel
The Seaboard Transport Group
Dartmouth, NS
- Full-time
…career paths with an industry leader in transportation. Our operations span liquid bulk petroleum and chemical transportation, dry bulk products, food transport, general freight, and…
Added 34 mins ago
HM
Material Handler
Hyundai Mobis (Mobis Parts Canada)
Rocky View No 44, AB · Rocky View County, AB
- Contract
Added 34 mins ago
TS
Class 1 Truck Driver - Dry Bulk - Sign on Bonus
The Seaboard Transport Group
Dartmouth, NS
- Full-time
…career paths with an industry leader in transportation. Our operations span liquid bulk petroleum and chemical transportation, dry bulk products, food transport, general freight, and…
Added 34 mins ago
LC
Human Resources Business Partner
Lakeland College Canada
Vermilion, AB
- Full-time
…development, and change management. Working in partnership with HR operations and College leaders, this role helps deliver integrated, practical people solutions across the…
Added 34 mins ago
RT
Associate Vice President, Administration - St. Francis Xavier University
Royer Thompson
Antigonish, NS
- Full-time
StFX is seeking an Associate Vice President (AVP), Administration, who can connect people and operations, strengthen planning and advance the University’s academic mission and institutional…
Added 34 mins ago
QM
Senior Analyst, Technology & Operations (Hybrid)
Quantum Management Services Ltd.
Toronto, ON
- $35 to $38 CAD / hour
- Contract
Our client, a leading organization within the investment management industry, is seeking a Senior Analyst, Technology & Operations to support its technology-related financial and…

IDRF (International Development and Relief Foundation)

Executive Operations Assistant

Toronto, ON, Canada
North York, ON, Canada

Salary $55,000–$65,000 annually · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary $55,000–$65,000 annually
Job type: Full-time
Apply by: May 2, 2027
Experience: · Minimum 3–5 years of executive-level administrative experience in a fast-paced environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Overview

IDRF is seeking an experienced Executive Operations Assistant to provide administrative, operational, and logistical support to its Chief Executive Officer (CEO).

This role serves as a key point of coordination between the Office of the CEO, IDRF’s internal teams and board of Directors, and external stakeholders such as major donors and government officials.

The ideal candidate will demonstrate their ability to operate in fast-paced, mission-driven environment and meet the needs of key leadership.

Primary Responsibilities

CEO & Executive Support

· Manage the CEO's calendar, scheduling, and email communications, prioritize inquiries, and coordinate competing commitments.

· Coordinate the CEO's in-office and local travel arrangements, with occasional support for domestic and international travel logistics.

· Anticipate upcoming commitments, prepare briefing materials, and ensure the CEO is informed of important meetings, deadlines, and follow-up items.

· Serve as a primary point of contact for internal and external matters involving the Office of the CEO, exercising professionalism, discretion, and sound judgment.

· Facilitate communication and coordination between the CEO, leadership team, staff, and external stakeholders.

· Track key action items, organizational priorities, and follow-up commitments arising from executive meetings.

· Support the preparation of quarterly internal reports highlighting departmental achievements, operational priorities, challenges, and compliance updates.

· Assist with Board and committee meeting coordination, including scheduling, agendas, meeting packages, minutes, and follow-up actions.

Administrative & Organizational Operations

· Coordinate and support day-to-day administrative processes to ensure efficient and consistent organizational operations.

· Maintain and update internal administrative systems, platforms, records, and documentation, ensuring information remains accurate, organized, and accessible to authorized personnel.

· Support administrative processes related to employee onboarding, transitions, and other internal organizational activities.

· Assist with coordinating internal recruitment and staffing administration, including documentation, scheduling, communications, and related administrative workflows.

· Coordinate administrative requests across departments, ensuring timely follow-up, proper documentation, and effective communication.

· Maintain confidential organizational records and ensure appropriate handling of sensitive employee, executive, and operational information.

· Provide logistical and administrative support for internal meetings, staff activities, organizational initiatives, and special projects.

· Undertake additional administrative and operational responsibilities as assigned in support of organizational priorities.

Qualifications

· Post-secondary diploma or degree in Business Administration, Office Administration, or a related field, or equivalent professional experience.

· Minimum 3–5 years of executive-level administrative experience in a fast-paced environment.

· Exceptional organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.

· Strong written and verbal communication skills, including experience preparing professional correspondence, reports, and meeting materials.

· High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Experience in Canva and SharePoint is a major asset.

· Experience working with organizational administration systems, digital platforms, and internal information-management tools.

· Familiarity with administrative processes related to employee records, onboarding, recruitment coordination, or internal operations is considered an asset.

· Strong interpersonal skills and the ability to work effectively with Board members, senior leadership, staff, and external stakeholders.

· Excellent judgment, discretion, and commitment to maintaining confidentiality.

· Demonstrated ability to work independently, take initiative, and identify practical solutions to administrative challenges.

· Adaptability, attention to detail, and a collaborative approach to supporting organizational priorities.

How to Apply

Please submit your resume and a cover letter to hr@idrf.ca only candidates selected for an interview will be contacted.

Salary $55,000–$65,000 annually

What We Offer: IDRF values diversity, equity, and inclusion and invites candidates from various backgrounds to join our mission-driven team. We provide a supportive and inclusive workplace culture

and are committed to our staff’s professional development and well-being. Embark on a journey with IDRF where your innovative strategies and passion for social impact can flourish. Apply now to contribute to a global legacy of compassion and change.

Artificial Intelligence (AI)

At IDRF, we are committed to fair and transparent recruitment and selection. We do not use AI during any

stage of our recruitment or selection processes currently.

Accommodation

IDRF is committed to an inclusive, diverse, and safe workplace and to removing barriers to employment faced by equity-seeking groups including those with disabilities. We are happy to provide accommodation at any stage throughout the hiring process.

Apply About employer

More about this job

Responsibilities

Provide administrative, operational, and logistical support to the CEO, including managing schedules and communications, preparing briefings, coordinating travel, and tracking follow-up actions. Coordinate board and internal meetings, maintain organizational records and administrative systems, and support recruitment, onboarding, reporting, and special projects.

Requirements

Requires a post-secondary diploma or degree in business administration, office administration, or a related field, or equivalent professional experience, and 3–5 years of executive-level administrative experience. Candidates should have strong organizational, communication, interpersonal, and confidentiality skills, proficiency with Microsoft Office and virtual meeting platforms, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Email Management
Travel Coordination
Meeting Coordination
Board Support
Report Preparation
Administrative Operations
Records Management
Recruitment Coordination
Employee Onboarding
Microsoft Office
Canva
SharePoint
Communication
Confidentiality

Benefits

Supportive And Inclusive Workplace
Professional Development
Staff Well-Being

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Email Communications
Travel Logistics
Briefing Materials
Meeting Coordination
Board Of Directors
Committee Meetings
Meeting Agendas
Meeting Minutes
Action Item Tracking
Internal Reporting
Administrative Systems
Information Management
Employee Records
Employee Onboarding
Recruitment Coordination
Microsoft Office Suite
Word
Excel
PowerPoint
Outlook
Virtual Meeting Platforms
Canva
SharePoint
Confidentiality
Nonprofit Organizations
Stakeholder Coordination

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