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Added 13 mins ago
FM
Quality Engineer
Fresenius Medical Care
Richmond Hill, ON
- Full-time
Lead Material Review Board activities, segregation and quarantine, and disposition (use-as-is, return to supplier, scrap).
Added 13 mins ago
D
Engineering Supervisor
DAVWIRE
London, ON
- Full-time
Establish and manage a structured process including change intake, impact assessment, Change Review Board, customer approval, effectivity planning, release, and close-out in alignment with…
Added 13 mins ago
IM
Health And Safety Coordinator
Iron Maple
Dartmouth, NS
- Full-time
…Nova Scotia team at a large project in Burnside. The primary job location will be at a specific project; a new construction build of a single storey 1.2 million ft2 facility with a 1…
Added 13 mins ago
CF
Director of finance
Calgary French & International School
Calgary, AB
- Full-time
…and will support financial activities to allow the school’s Board of Directors to meet its fiscal responsibilities. They will oversee the operations of the school’s Finance and Human…
Added 13 mins ago
CB
Condominium Manager
Coldwell Banker Real Estate Management Leaders
Brampton, ON
- Full-time
Notify the appropriate personnel of complaints originating from the Board or residents with respect to any aspect of the maintenance of the Condominium or any other issue.
Added 13 mins ago
FH
Respiratory Therapist
Fraser Health
New Westminster, BC
- Full-time
Graduation from an accredited Respiratory Therapy program. Successful completion of the Canadian Board of Respiratory Care credentialing exam. Eligible for membership with the Canadian…
Added 13 mins ago
FH
Respiratory Therapist
Fraser Health
New Westminster, BC
- Full-time
Graduation from an accredited Respiratory Therapy program. Successful completion of the Canadian Board of Respiratory Care credentialing exam. Eligible for membership with the Canadian…
Added 28 mins ago
CO
Administrative Assistant 3 - Records
City of Saint John
Saint John, NB
- Full-time
Provides synopsis of police incident reports to appropriate agency, i.e. county jail and Parole Board
Added 28 mins ago
Préposé à l’entrepôt
Sherwin-Williams
Montreal, QC
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Added 28 mins ago
Coordonnateur du service à la clientèle
Sherwin-Williams
Montreal, QC
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Added 28 mins ago
Opérateur de production – Préposé au dosage
Sherwin-Williams
Montreal, QC
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Added 28 mins ago
Store Associate
Sherwin-Williams
London, ON · Stoney Creek, ON
Set aside 15 minutes to create your profile by entering or importing your details from one of our job board partners
Added 28 mins ago
NA
Career and Employment Liaison
Northern Alberta Institute of Technology
St. Catharines, ON · Main Campus
- Full-time
…reaching out to NAIT, coordinating employer registrations and job postings, the online student job board, and ongoing relationships with employers and internal…
Added 42 mins ago
T®
Conduct Programs Specialist
TekWissen ®
Montreal, QC
- $46 to $46.57 CAD / hour
- Contract
Support the development of the quarterly and annual Sec Corp Board reports by collecting data from relevant SMEs and coordinating for VP review
Added 42 mins ago
EA
Executive Assistant
ElleLogic AI
Montreal, QC
- Full-time
Event Coordination: Plan board meetings, retreats, and large company events.
Added 42 mins ago
E3
Corporate Counsel
Environmental 360 Solutions
Aurora, ON
- Full-time
Support corporate governance activities, including board and shareholder materials, resolutions, and minute book maintenance.
Added 42 mins ago
WC
Director, Administrative Services
Workers Compensation Board of Manitoba
Winnipeg, MB
- Full-time
Added 42 mins ago
S&
Dishwasher - State & Main Gloucester
State & Main
Ottawa, ON
- Full-time
…thrive in a fast-paced environment, we’d love to have you on…
Added 42 mins ago
M
IT Support Technician (Term)
MNP
Rimouski, QC
- Full-time
This bilingual opportunity is also available on MNP’s Postes avec expérience job board in French. Please submit one application only to be considered for this opportunity. Thank you.
Added 42 mins ago
Occupational Health Nurse - Night Shift
Aecon
Pickering, ON
…medical, occupational health and Workplace Safety and Insurance Board (WSIB) queries and issues. The position is intended to assist in providing as much care at the site as is reasonably…
Added 42 mins ago
Assistant/ Associate/ Full Professor - Academic Core Obstetrician and Gynecologist
University of Toronto
Toronto, ON
CAUTION: This ad is “posted only” to the U of T affiliated hospital job board. Please see the information directly above for the application instructions; applications submitted via the…
Added 57 mins ago
R
Manager, Operations II
RBC
Toronto, ON
- Full-time
…operations within Wealth Management Canada. You will hire, on board, and train new team members, and provide coaching, recognition, and development in a fast-paced…
Added 57 mins ago
ML
Continuous Improvement Manager
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
…and are an estimated salary range provided by that particular job board. Maple Leaf Foods offers competitive wages and an attractive total rewards package, which will be discussed during an…
Added 57 mins ago
ML
Maintenance Planner
Maple Leaf Foods Inc.
Winnipeg, MB
- Full-time
…and are an estimated salary range provided by that particular job board. Maple Leaf Foods offers competitive wages and an attractive total rewards package, which will be discussed during an…
Added 1 hour ago
CN
Electrical Engineer
Canadian Nuclear Laboratories
Pinawa, MB
- Full-time
…and existing systems. If you answered yes, this may be the job for you! Apply…

IDRF (International Development and Relief Foundation)

Executive Operations Assistant

Toronto, ON, Canada
North York, ON, Canada

Salary $55,000–$65,000 annually · Full-time

Apply About employer

Applications open in a new tab.

Job details

Pay: Salary $55,000–$65,000 annually
Job type: Full-time
Apply by: May 2, 2027
Experience: · Minimum 3–5 years of executive-level administrative experience in a fast-paced environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Overview

IDRF is seeking an experienced Executive Operations Assistant to provide administrative, operational, and logistical support to its Chief Executive Officer (CEO).

This role serves as a key point of coordination between the Office of the CEO, IDRF’s internal teams and board of Directors, and external stakeholders such as major donors and government officials.

The ideal candidate will demonstrate their ability to operate in fast-paced, mission-driven environment and meet the needs of key leadership.

Primary Responsibilities

CEO & Executive Support

· Manage the CEO's calendar, scheduling, and email communications, prioritize inquiries, and coordinate competing commitments.

· Coordinate the CEO's in-office and local travel arrangements, with occasional support for domestic and international travel logistics.

· Anticipate upcoming commitments, prepare briefing materials, and ensure the CEO is informed of important meetings, deadlines, and follow-up items.

· Serve as a primary point of contact for internal and external matters involving the Office of the CEO, exercising professionalism, discretion, and sound judgment.

· Facilitate communication and coordination between the CEO, leadership team, staff, and external stakeholders.

· Track key action items, organizational priorities, and follow-up commitments arising from executive meetings.

· Support the preparation of quarterly internal reports highlighting departmental achievements, operational priorities, challenges, and compliance updates.

· Assist with Board and committee meeting coordination, including scheduling, agendas, meeting packages, minutes, and follow-up actions.

Administrative & Organizational Operations

· Coordinate and support day-to-day administrative processes to ensure efficient and consistent organizational operations.

· Maintain and update internal administrative systems, platforms, records, and documentation, ensuring information remains accurate, organized, and accessible to authorized personnel.

· Support administrative processes related to employee onboarding, transitions, and other internal organizational activities.

· Assist with coordinating internal recruitment and staffing administration, including documentation, scheduling, communications, and related administrative workflows.

· Coordinate administrative requests across departments, ensuring timely follow-up, proper documentation, and effective communication.

· Maintain confidential organizational records and ensure appropriate handling of sensitive employee, executive, and operational information.

· Provide logistical and administrative support for internal meetings, staff activities, organizational initiatives, and special projects.

· Undertake additional administrative and operational responsibilities as assigned in support of organizational priorities.

Qualifications

· Post-secondary diploma or degree in Business Administration, Office Administration, or a related field, or equivalent professional experience.

· Minimum 3–5 years of executive-level administrative experience in a fast-paced environment.

· Exceptional organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.

· Strong written and verbal communication skills, including experience preparing professional correspondence, reports, and meeting materials.

· High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Experience in Canva and SharePoint is a major asset.

· Experience working with organizational administration systems, digital platforms, and internal information-management tools.

· Familiarity with administrative processes related to employee records, onboarding, recruitment coordination, or internal operations is considered an asset.

· Strong interpersonal skills and the ability to work effectively with Board members, senior leadership, staff, and external stakeholders.

· Excellent judgment, discretion, and commitment to maintaining confidentiality.

· Demonstrated ability to work independently, take initiative, and identify practical solutions to administrative challenges.

· Adaptability, attention to detail, and a collaborative approach to supporting organizational priorities.

How to Apply

Please submit your resume and a cover letter to hr@idrf.ca only candidates selected for an interview will be contacted.

Salary $55,000–$65,000 annually

What We Offer: IDRF values diversity, equity, and inclusion and invites candidates from various backgrounds to join our mission-driven team. We provide a supportive and inclusive workplace culture

and are committed to our staff’s professional development and well-being. Embark on a journey with IDRF where your innovative strategies and passion for social impact can flourish. Apply now to contribute to a global legacy of compassion and change.

Artificial Intelligence (AI)

At IDRF, we are committed to fair and transparent recruitment and selection. We do not use AI during any

stage of our recruitment or selection processes currently.

Accommodation

IDRF is committed to an inclusive, diverse, and safe workplace and to removing barriers to employment faced by equity-seeking groups including those with disabilities. We are happy to provide accommodation at any stage throughout the hiring process.

Apply About employer

More about this job

Responsibilities

Provide administrative, operational, and logistical support to the CEO, including managing schedules and communications, preparing briefings, coordinating travel, and tracking follow-up actions. Coordinate board and internal meetings, maintain organizational records and administrative systems, and support recruitment, onboarding, reporting, and special projects.

Requirements

Requires a post-secondary diploma or degree in business administration, office administration, or a related field, or equivalent professional experience, and 3–5 years of executive-level administrative experience. Candidates should have strong organizational, communication, interpersonal, and confidentiality skills, proficiency with Microsoft Office and virtual meeting platforms, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Email Management
Travel Coordination
Meeting Coordination
Board Support
Report Preparation
Administrative Operations
Records Management
Recruitment Coordination
Employee Onboarding
Microsoft Office
Canva
SharePoint
Communication
Confidentiality

Benefits

Supportive And Inclusive Workplace
Professional Development
Staff Well-Being

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Email Communications
Travel Logistics
Briefing Materials
Meeting Coordination
Board Of Directors
Committee Meetings
Meeting Agendas
Meeting Minutes
Action Item Tracking
Internal Reporting
Administrative Systems
Information Management
Employee Records
Employee Onboarding
Recruitment Coordination
Microsoft Office Suite
Word
Excel
PowerPoint
Outlook
Virtual Meeting Platforms
Canva
SharePoint
Confidentiality
Nonprofit Organizations
Stakeholder Coordination

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