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Added 1 min ago
C
Senior Branch Administrator, Wood Gundy-Bilingual
CIBC
Quebec, QC
- Full-time
…developing employee capability and managing performance. As the Senior Branch Administrator, you will be accountable for effectively managing all administrative aspects of Wood Gundy branch…
Added 1 min ago
C
Sr. Client Engagement Associate
CIBC
Toronto, ON
- Full-time
As a member of the Personal and Business Banking Team, you’ll use your expertise in financial services products and customer service to help clients as they manage their day-to-day banking…
Added 1 min ago
CU
Vice President, Property Management
Canadian Urban Limited
AB · Edmonton, AB
- Full-time
· Hold Property Managers accountable for the effective leadership, supervision, and development of
Added 1 min ago
SI
Senior DevOps Engineer
Siri InfoSolutions, Inc.
ON · Ontario, Canada
- Full-time
Containerization, orchestration set up/ kafka configurations, micro services support
Added 1 min ago
FC
Manager, Group Administration
First Canadian Financial Group
Edmonton, AB
- Full-time
A division of an established Canadian financial services organization, we have the stability and resources behind us to build for the future while remaining small enough that talented…
Added 1 min ago
YH
Food Services Worker (Temporary Part-Time)
Yee Hong Centre For Geriatric Care
Toronto, ON · Scarborough, ON
- Part-time
Yee Hong Centre for Geriatric Care (Yee Hong) is a recognized leader in senior care, dedicated to providing exceptional, culturally inclusive services that enhance the well-being of older…
Added 1 min ago
FC
Group, Administrator III
First Canadian Financial Group
Edmonton, AB
- Full-time
A division of an established Canadian financial services organization, we have the stability and resources behind us to build for the future while remaining small enough that talented…
Added 1 min ago
F/
Loans Analyst, Agriculture Commercial Financing (Bilingual)
FCC / FAC
Charlottetown, PE
- Full-time
Growth: Learning and development opportunities to help you thrive
Added 1 min ago
I
Lead Consultant - IFS Cloud PSO functional
Infosys
Mississauga, ON
- $96,620 to $109,129 CAD / year
- Full-time
…transformation programs for the client. Infosys is seeking a Senior Consultant / Lead Consultant with strong techno-functional expertise in IFS PSO, IFS Field Service Management, and IFS…
Added 1 min ago
SL
Senior DevOps Engineer
Staffingine LLC
Mississauga, ON
- $120,000 to $125,000 CAD / year
- Full-time
Containerization, orchestration set up/ kafka configurations, micro services support
Added 1 min ago
W
Senior Data Engineer / Data Analyst
Wipro
Mississauga, ON
- Full-time
Added 1 min ago
FI
QA Specialist (SQL, ETL)
Flexstaf I.T. Inc.
Toronto, ON · Greater Toronto Area, Canada
- Contract
Position: Systems Testing/QA Specialist - Senior (SQL, ETL, Data Warehouse, Data Migration)
Added 1 min ago
GD
Senior Integrations Engineer
Globalfaces Direct
Toronto, ON · North York, ON
- $95,000 to $115,000 CAD / year
- Full-time
…(Insight), and Azure/SQL Server data pipelines. We are seeking a Senior Integrations Engineer to own the architecture, delivery, and reliability of secure, PCI-compliant integrations…
Added 1 min ago
KG
Data Governance Lead
K&K Global Talent Solutions INC.
Toronto, ON
- Full-time
Evaluate and configure governance tooling; define integration patterns with data platforms, ETL/ELT, BI, ticketing, CI/CD and cloud services.
Added 1 min ago
QT
Développeur logiciel principal - Strata CAD / Senior Software Developer - Strata CAD
Quantum Technology Recruiting Inc. (QTR)
Montreal, QC
- $100,000 to $120,000 CAD / year
- Full-time
Position: Senior .NET Software Developer - Public Safety Software
Added 2 mins ago
MC
Operations Manager
MatchBox Consulting Group
Burnaby, BC
- Full-time
This is an opportunity for a senior construction leader to oversee project delivery, operational performance, financial results, and team development. Working closely with executive and…
Added 2 mins ago
SI
Computer System Validation - Senior Consultant
Spruce InfoTech Inc.
Montreal, QC
- Contract
Lead, review and guide the development team for InfoSec, Quality and Compliance related policy (ies) and supporting process, guidelines, standards to ensure execution of policy framework
Added 2 mins ago
XS
Director of Growth
XA Security
Calgary, AB
- Full-time
5+ years in business development, growth or account acquisition, ideally in security, events, staffing, facilities or another field-services business
Added 16 mins ago
A
Analyst, Infrastructure
AIMCo
Calgary, AB
- Full-time
…Finance, Management Consulting, Investment Management, Transaction Services, Accounting, Corporate Finance, or Business Development within an operating company is an…
Added 16 mins ago
CA
Coordinator, Information Management
CANADIAN AIR TRANSPORT SECURITY AUTHORITY
Ottawa, ON
- Temporary
Supports the Senior Advisor, Information Management in the development of CATSA’s IM policies, procedures and processes to accommodate legislative and operational changes and business…
Added 16 mins ago
AP
Senior Backend Developer
Accommodations Plus International
Markham, ON
- $125,000 to $135,000 CAD / year
We’re hiring a Senior Backend Developer to build and maintain the services, APIs, and integrations behind our enterprise-grade applications. This is a hands-on development role: you’ll…
Added 16 mins ago
AP
Senior Full Stack Developer
Accommodations Plus International
Markham, ON
- $125,000 to $135,000 CAD / year
We’re hiring a Senior Full Stack Developer to build and maintain enterprise-grade applications across our Java and modern frontend stack. This is a hands-on development role: you’ll write…
Added 16 mins ago
Senior Manager, Business Banking Advisory - Tangerine
Scotiabank
Toronto, ON
The Senior Manager, Business Advisory acts as a strategic advisor to the Director Product, Platform & Proposition, Tangerine Business and leadership team, providing small business,…
Added 16 mins ago
Senior Manager, Marketing Channel Strategy & Operations
Scotiabank
Toronto, ON
The Senior Manager, Marketing Channel Strategy & Operations is a strategic project management role to support the Growth Marketing Channel Centres of Excellence (CoE) by supporting campaign…
Added 16 mins ago
Scotia Wealth Insurance Services Regional Director, Central Canada
Scotiabank
Toronto, ON
…manager, responsible for managing a team of highly skilled senior insurance professionals, attracting and retaining top talent and coaching their team to meet the needs of clients and…

IDRF (International Development and Relief Foundation)

Executive Operations Assistant

Toronto, ON, Canada
North York, ON, Canada

Salary $55,000–$65,000 annually · Full-time

Apply About employer

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Job details

Pay: Salary $55,000–$65,000 annually
Job type: Full-time
Apply by: May 2, 2027
Experience: · Minimum 3–5 years of executive-level administrative experience in a fast-paced environment.
Posting language: English
Posted: Nov 3, 2026

Original job description

Job Overview

IDRF is seeking an experienced Executive Operations Assistant to provide administrative, operational, and logistical support to its Chief Executive Officer (CEO).

This role serves as a key point of coordination between the Office of the CEO, IDRF’s internal teams and board of Directors, and external stakeholders such as major donors and government officials.

The ideal candidate will demonstrate their ability to operate in fast-paced, mission-driven environment and meet the needs of key leadership.

Primary Responsibilities

CEO & Executive Support

· Manage the CEO's calendar, scheduling, and email communications, prioritize inquiries, and coordinate competing commitments.

· Coordinate the CEO's in-office and local travel arrangements, with occasional support for domestic and international travel logistics.

· Anticipate upcoming commitments, prepare briefing materials, and ensure the CEO is informed of important meetings, deadlines, and follow-up items.

· Serve as a primary point of contact for internal and external matters involving the Office of the CEO, exercising professionalism, discretion, and sound judgment.

· Facilitate communication and coordination between the CEO, leadership team, staff, and external stakeholders.

· Track key action items, organizational priorities, and follow-up commitments arising from executive meetings.

· Support the preparation of quarterly internal reports highlighting departmental achievements, operational priorities, challenges, and compliance updates.

· Assist with Board and committee meeting coordination, including scheduling, agendas, meeting packages, minutes, and follow-up actions.

Administrative & Organizational Operations

· Coordinate and support day-to-day administrative processes to ensure efficient and consistent organizational operations.

· Maintain and update internal administrative systems, platforms, records, and documentation, ensuring information remains accurate, organized, and accessible to authorized personnel.

· Support administrative processes related to employee onboarding, transitions, and other internal organizational activities.

· Assist with coordinating internal recruitment and staffing administration, including documentation, scheduling, communications, and related administrative workflows.

· Coordinate administrative requests across departments, ensuring timely follow-up, proper documentation, and effective communication.

· Maintain confidential organizational records and ensure appropriate handling of sensitive employee, executive, and operational information.

· Provide logistical and administrative support for internal meetings, staff activities, organizational initiatives, and special projects.

· Undertake additional administrative and operational responsibilities as assigned in support of organizational priorities.

Qualifications

· Post-secondary diploma or degree in Business Administration, Office Administration, or a related field, or equivalent professional experience.

· Minimum 3–5 years of executive-level administrative experience in a fast-paced environment.

· Exceptional organizational and time-management skills, with the ability to manage competing priorities and meet deadlines.

· Strong written and verbal communication skills, including experience preparing professional correspondence, reports, and meeting materials.

· High proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and virtual meeting platforms. Experience in Canva and SharePoint is a major asset.

· Experience working with organizational administration systems, digital platforms, and internal information-management tools.

· Familiarity with administrative processes related to employee records, onboarding, recruitment coordination, or internal operations is considered an asset.

· Strong interpersonal skills and the ability to work effectively with Board members, senior leadership, staff, and external stakeholders.

· Excellent judgment, discretion, and commitment to maintaining confidentiality.

· Demonstrated ability to work independently, take initiative, and identify practical solutions to administrative challenges.

· Adaptability, attention to detail, and a collaborative approach to supporting organizational priorities.

How to Apply

Please submit your resume and a cover letter to hr@idrf.ca only candidates selected for an interview will be contacted.

Salary $55,000–$65,000 annually

What We Offer: IDRF values diversity, equity, and inclusion and invites candidates from various backgrounds to join our mission-driven team. We provide a supportive and inclusive workplace culture

and are committed to our staff’s professional development and well-being. Embark on a journey with IDRF where your innovative strategies and passion for social impact can flourish. Apply now to contribute to a global legacy of compassion and change.

Artificial Intelligence (AI)

At IDRF, we are committed to fair and transparent recruitment and selection. We do not use AI during any

stage of our recruitment or selection processes currently.

Accommodation

IDRF is committed to an inclusive, diverse, and safe workplace and to removing barriers to employment faced by equity-seeking groups including those with disabilities. We are happy to provide accommodation at any stage throughout the hiring process.

Apply About employer

More about this job

Responsibilities

Provide administrative, operational, and logistical support to the CEO, including managing schedules and communications, preparing briefings, coordinating travel, and tracking follow-up actions. Coordinate board and internal meetings, maintain organizational records and administrative systems, and support recruitment, onboarding, reporting, and special projects.

Requirements

Requires a post-secondary diploma or degree in business administration, office administration, or a related field, or equivalent professional experience, and 3–5 years of executive-level administrative experience. Candidates should have strong organizational, communication, interpersonal, and confidentiality skills, proficiency with Microsoft Office and virtual meeting platforms, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Email Management
Travel Coordination
Meeting Coordination
Board Support
Report Preparation
Administrative Operations
Records Management
Recruitment Coordination
Employee Onboarding
Microsoft Office
Canva
SharePoint
Communication
Confidentiality

Benefits

Supportive And Inclusive Workplace
Professional Development
Staff Well-Being

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Calendar Management
Email Communications
Travel Logistics
Briefing Materials
Meeting Coordination
Board Of Directors
Committee Meetings
Meeting Agendas
Meeting Minutes
Action Item Tracking
Internal Reporting
Administrative Systems
Information Management
Employee Records
Employee Onboarding
Recruitment Coordination
Microsoft Office Suite
Word
Excel
PowerPoint
Outlook
Virtual Meeting Platforms
Canva
SharePoint
Confidentiality
Nonprofit Organizations
Stakeholder Coordination

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