Administrative Assistant
- BC, Canada
- British Columbia, Canada, Canada
$40,000 to $42,000 CAD / year · Contract
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Job details
- Pay
- $40,000 to $42,000 CAD / year
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
Job Description:
We are seeking a highly organized and proactive Administrative Assistant to provide administrative and business support to multiple Directors across the Americas region.
Key Responsibilities:
- Manage complex calendars, schedule meetings, and coordinate domestic and international travel.
- Handle expense reporting, administrative operations, and confidential documentation.
- Attend leadership meetings, prepare minutes, track action items, and follow up with stakeholders.
- Coordinate management off-sites, All-Hands meetings, quarterly calls, and team events.
- Support business communications, project coordination, reporting, and performance tracking.
- Assist with hiring, onboarding, compliance training, and Diversity & Inclusion initiatives.
- Build strong stakeholder relationships and support leadership priorities across geographically dispersed teams.
Requirements:
- Experience in executive assistance, administrative support, or business operations.
- Strong organizational, communication, and stakeholder management skills.
- Proficiency in Microsoft 365, including Outlook, Teams, Excel, and PowerPoint.
- Ability to manage competing priorities, handle confidential information, and work independently.
Apply today! Please send your resume to aayushmaan@ifgpr.com
More about this job
Responsibilities
Provide administrative and business support to multiple Directors, including managing calendars, meetings, travel, expenses, and confidential documentation. Coordinate leadership events and communications, track projects and performance, and support hiring, onboarding, compliance training, and Diversity & Inclusion initiatives.
Requirements
Experience in executive assistance, administrative support, or business operations is required. Candidates should have strong organizational, communication, and stakeholder management skills; proficiency in Microsoft 365; and the ability to manage competing priorities, handle confidential information, and work independently.
Skills
- Calendar Management
- Meeting Coordination
- Travel Coordination
- Expense Reporting
- Administrative Operations
- Confidential Documentation
- Meeting Minutes
- Action Item Tracking
- Event Coordination
- Business Communications
- Project Coordination
- Reporting
- Performance Tracking
- Hiring Support
- Onboarding
- Stakeholder Management
Visa sponsorship
Not detected in the job text
Hiring contact email
aayushmaan@ifgpr.com
Categories
- Administrative
- Management & Leadership
- Human Resources
Keywords
- Microsoft 365
- Outlook
- Microsoft Teams
- Excel
- PowerPoint
- Executive Assistance
- Administrative Support
- Business Operations
- Calendar Management
- Domestic Travel
- International Travel
- Expense Reporting
- Confidential Documentation
- Leadership Meetings
- Meeting Minutes
- Action Items
- Management Off-Sites
- All-Hands Meetings
- Quarterly Calls
- Project Coordination
- Performance Tracking
- Hiring
- Onboarding
- Compliance Training
- Diversity & Inclusion
- Stakeholder Management
- Americas Region
- Contract