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Added 19 mins ago
H
Medical Office Assistant
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Spiritwood, SK
- Part-time
Added 19 mins ago
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Office Administrative Assistant
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Added 19 mins ago
Clerk 2 - Records Management - Repost
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Added 19 mins ago
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Added 19 mins ago
Customer Service Representative - Clerk II
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…challenging or emotional moments. This position seamlessly balances administrative precision, such as managing animal data…
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CH
Administrative Assistant (Noblesville)
Community Health Network
Hamilton, ON
- Full-time
The Administrative Assistant will be responsible for providing administrative and clerical support to the assigned area and staff in a professional and courteous manner.
Added 19 mins ago
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Administrative Assistant
RBC
Laval, QC
- Full-time
Support the VP in the day-to-day operations of the market by performing administrative tasks, including organizing and managing: correspondence, diary, reports and market desk. Tasks are…
Added 19 mins ago
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Store Pricing Coordinator
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- $18.25 to $21.58 CAD / hour
- Other
The individual in this position is responsible for the administrative functions of store operations and the integrity of store-level pricing. Accor
Added 19 mins ago
LD
Store Systems and Administration
London Drugs Limited
Vancouver, BC
- $18.25 to $21.58 CAD / hour
- Other
The individual in this position is responsible for the administrative functions of store operations, cash room, and the integrity of store-l
Added 19 mins ago
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Investment Funds Advisor Assistant
Royal Bank of Canada
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- Full-time
As part of a dynamic team at Phillips Hager & North Investment Services, you will be responsible for providing administrative and operational support to the Investment Advisors who deal…
Added 19 mins ago
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Produce Production Assistant Manager
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Burlington, ON
- From $21.5 CAD / hour
- Full-time
Added 6 hours ago
FB
Assistant Chef Manager
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Ottawa, ON
- $21 CAD / hour
- Full-time
Added 6 hours ago
TI
Executive Assistant
TalentMinded Inc.
New Westminster, BC
- Full-time
Reporting to a senior executive, our client is hiring an Executive Assistant to provide high-level executive support in a highly visible role. As our new Executive Assistant, you will act…
Added 6 hours ago
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Temporary Part-Time Educational Associate @ McNaughton High School (CUPE)
South East Cornerstone Public School Division
Moosomin, SK
- Part-time
Added 6 hours ago
NG
Full-time Education Assistant
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Alexis Whitecourt 232, AB · Whitecourt, AB
- Full-time
Northern Gateway Public Schools invites applications for a Full-time (1.0 FTE) Education Assistant at Percy Baxter School, Whitecourt, Alberta.
Added 6 hours ago
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Permanent Part-Time Educational Associate @ McNaughton High School (CUPE)
South East Cornerstone Public School Division
Moosomin, SK
- Part-time
Added 6 hours ago
PS
Administrative Assistant @ Central Collegiate
Prairie South School Division #210
Moose Jaw, SK
- Full-time
Duties: The Administrative Assistant provides a variety of general administrative and clerical services in the main office in the school.
Added 6 hours ago
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Permanent Full-Time Educational Associate @ McNaughton High School (CUPE)
South East Cornerstone Public School Division
Moosomin, SK
- Full-time
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Educational Assistant @ Eyebrow School
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Eyebrow, SK
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CG26-32 Administrative Assistant
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- Temporary
The Administrative Assistant is responsible for the reception, clerical, secretarial and record keeping work of considerable variety and complexity in the operation of a school office. This…
Added 6 hours ago
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Executive Assistant to the Director of Instruction, Inclusion Support
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Gibsons, BC
- Full-time
Executive Assistant to the Director of Instruction, Inclusive Education
Added 6 hours ago
SD
Finance Assistant
School District 46 - Sunshine Coast
Gibsons, BC
- Internship
Applications are now being accepted for a permanent, full- time Finance Assistant. The finance assistant processes Accounts Payable data and provides reporting assistance to the finance…
Added 6 hours ago
Pharmacy Assistant - Casual
Mint Health + Drugs
Grande Prairie, AB
Added 6 hours ago
NV
Medical Receptionist - Permanent
New Vision Family Health Team
Kitchener, ON
- Full-time

IFG - International Financial Group

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$86,000 to $90,000 CAD / year · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $86,000 to $90,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Experience: 7+ years of progressive Executive Assistant experience supporting C-suite executives, Vice Presidents, or senior enterprise leaders.
Posting language: English
Posted: Oct 9, 2026

Original job description

Job Title: Executive Administrative Assistant

Location: Toronto GTA, Canada

Work Model: Remote (with occasional in-office presence approx. once per month)

Role Type: Full-time | Exclusive Opportunity

Position Overview

We are seeking a highly poised, strategic, and proactive Executive Administrative Assistant to provide high-level administrative, organizational, and operational support to two senior leaders - one aligned to Pacific Standard Time (PST) and the other to Eastern Standard Time (EST).

This is a high-visibility, remote-first role designed for an executive partner who excels at managing competing priorities across multiple time zones, navigating dynamic calendars, and serving as a trusted extension of senior leadership. The ideal candidate will combine exceptional communication skills and razor-sharp attention to detail with the discretion required to handle sensitive enterprise information.

Key Responsibilities

Multi-Executive Support: Deliver comprehensive administrative and operational partnership to two senior leaders, seamlessly balancing time-zone demands across PST and EST.
Complex Calendar & Schedule Management: Proactively manage fluid, high-volume calendars, resolving scheduling conflicts across multiple regions and anticipating downstream impacts.
Meeting & Event Logistics: Coordinate internal and executive engagements; oversee agendas, preparation decks, pre-read materials, room/virtual setups, and action-item tracking for prompt follow-through.
Travel & Expense Management: Build comprehensive domestic and international travel itineraries, manage accommodations, clear logistics, and execute accurate expense reporting.
Strategic Communication & Gatekeeping: Monitor and prioritize incoming communications, flag critical issues requiring immediate executive attention, and handle senior-level inquiries with tact and diplomacy.
Document & Deck Preparation: Draft, compile, and format high-level executive presentations, status reports, briefing notes, and confidential documents using Microsoft 365.
Stakeholder & Project Coordination: Act as a central, polished point of contact connecting executives with cross-functional teams, external partners, and enterprise leaders.
Confidentiality & Discretion: Manage highly sensitive business decisions, personnel information, and organizational strategies with flawless discretion.

Required Qualifications

7+ years of progressive Executive Assistant experience supporting C-suite executives, Vice Presidents, or senior enterprise leaders.
Proven track record of managing complex, high-volume schedules for multiple executives simultaneously across different time zones (PST and EST focus).
Advanced mastery of Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, and SharePoint).
Exceptional verbal and written communication skills, with a polished, executive-ready presentation.
Demonstrated ability to operate independently in a remote setting while staying highly connected to business needs.
Superior organizational agility, sound judgment, and acute attention to detail.
Location requirement: Based in the Toronto GTA with flexibility to attend in-person meetings/office events approximately once per month.

Preferred Qualifications

Experience working within a large corporate, enterprise, or high-growth technology environment.
Deep background handling confidential business operations and strategic executive correspondence.
Experience in project management and action-tracking methodologies.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to two senior leaders, managing complex calendars across PST and EST, meetings, travel, expenses, and executive communications. Prepare executive documents and presentations, coordinate stakeholders and follow-up actions, and handle sensitive information with discretion.

Requirements

Requires 7+ years of progressive executive assistant experience supporting senior leaders and a proven ability to manage high-volume schedules across time zones. Candidates must have advanced Microsoft 365 skills, excellent communication and organizational abilities, sound judgment, and be based in the Toronto GTA with availability for monthly in-person attendance.

Skills

Executive Support
Calendar Management
Time Zone Coordination
Meeting Coordination
Event Logistics
Travel Management
Expense Reporting
Executive Communication
Microsoft 365
Outlook
Microsoft Teams
PowerPoint
Excel
Word
SharePoint
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Executive Support
C-Suite
Senior Leadership
Calendar Management
PST
EST
Microsoft 365
Outlook
Microsoft Teams
PowerPoint
Excel
Word
SharePoint
Meeting Logistics
Travel Itineraries
Expense Reporting
Executive Presentations
Briefing Notes
Confidential Information
Stakeholder Coordination
Project Coordination
Action Tracking
Remote Work
Time Zone Management

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