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Housing Assistant
Wasauksing
McDougall, ON · Parry Island, Ontario
- Full-time
Wasauksing First Nation is accepting applications for a Housing Assistant. This is a full-time position responsible for providing administrative, program, and operational support to the…
Added 10 mins ago
SD
Pharmacy Assistant, Hourly Full Time Day
Shoppers Drug Mart
Calgary, AB
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
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Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
Regina, SK
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
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SD
Pharmacy Assistant, Hourly Full Time Day Greenlight Requisition
Shoppers Drug Mart
Regina, SK
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 10 mins ago
SD
Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Regina, SK
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 10 mins ago
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Pharmacy Assistant, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Regina, SK
- Full-time
Diploma from a Pharmacy Assistant credited course preferred
Added 10 mins ago
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Pharmacy Assistant, Hourly Part Time Day
Shoppers Drug Mart
AB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
Added 10 mins ago
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Pharmacy Assistant, Hourly Part Time Flexible Shifts Greenlight Requisition
Shoppers Drug Mart
Edmonton, AB
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
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Assistant Front Store Manager, Hourly Full Time Flexible Shifts
Shoppers Drug Mart
Mississauga, ON
- Full-time
Added 10 mins ago
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Pharmacy Assistant, Hourly Part Time Day Greenlight Requisition
Shoppers Drug Mart
Regina, SK
- Part-time
Diploma from a Pharmacy Assistant credited course preferred
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(CAN) Overnight Lead Department Manager
Walmart
Salmon Arm, BC
- Full-time
Assists in providing direction and coordinating overnight stocking activities based on communicated priorities from the Overnight Assistant Manager and the daytime management team.
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Unit Assistant
HealthCareersInSask.ca
Saskatoon, SK
- Full-time
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Fruits et légumes Assistant Gérant/Superviseur temps plein jour Embauche feu vert
Loblaw Companies Limited
Vaudreuil-Dorion, QC
- Full-time
Added 10 mins ago
LC
Pharmacy Assistant Part Time Day
Loblaw Companies Limited
Rothesay, NB
- Part-time
Experience as a Pharmacy Assistant is an asset
Added 10 mins ago
SC
Retail Assistant Manager
Staples Canada
Saint-Jérôme, QC · St-Jerome, QC
- Full-time
As an Assistant Manager, you will enable operational and sales excellence, ensuring that both our customers and associates have exceptional experiences. You will break down barriers and…
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Executive Administrative Assistant
AtkinsRéalis
Pickering, ON
- Full-time
…Reporting to the Senior Project Director, the CanAtom Executive Assistant provides day-to-day support to the project senior leadership…
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CUPE – Winter 2027 – Teaching Assistant – ESL 0150 W100 - EIP Conversation Workshop
University of Ottawa
Ottawa, ON · Hamelin Hall
- Part-time
Teaching Assistant/Demonstrator/Lab Monitor (CUPE)
Added 23 mins ago
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Administrative Assistant (By-law Enforcement)
The City of Belleville
Belleville, ON
- Full-time
ADMINISTRATIVE ASSISTANT (BY-LAW ENFROCEMENT)
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Apprenticeship Assistant
St. Lawrence College
Kingston, ON
- Full-time
…service officer or academic services clerk or academic planning assistant role computerized customer service office…
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Perioperative Support Assistant - Operating Rooms
St. Michael's Hospital
Toronto, ON
- Full-time
Added 23 mins ago
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Scientist I
St. Michael's Hospital
Toronto, ON
- Full-time
Eligible for an academic appointment (minimum Assistant Professor) at the University of Toronto.
Added 23 mins ago
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Lifestyles Assistant - Part Time
VIVA Retirement Communities
Ottawa, ON
- Part-time
Lifestyle Assistant reports to the Lifestyle Manager. In accordance with V!VA’s vision and values the Lifestyle Assistant is responsible for the delivery of activities as designated in the…
Added 23 mins ago
WI
Assistant Technician, Construction
WSP in Canada
Ottawa, ON
- Full-time
…that shape communities and infrastructure across Canada. As an Assistant Technician, Construction, you'll support construction inspection, materials testing, and field activities while…
Added 23 mins ago
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Research Assistant 1, Youth Participation Project
Mount Royal University
Calgary, AB
- Part-time
Research Assistant – The Power of Voice: Youth Participation in Systems Change. The project examines how participation in the Office of the Child and Youth Advocate Youth Council influences…
Added 23 mins ago
AE
Audit Assistant
August Electronics Inc.
Calgary, AB
- Full-time
We are seeking a detail-oriented and organized Audit Assistant to support the Finance team in coordinating and fulfilling external audit and review engagement requests. The successful…

IFG - International Financial Group

Executive Assistant

Toronto, ON, Canada
Greater Toronto Area, Canada, Canada

$86,000 to $90,000 CAD / year · Contract

Apply About employer

Applications open in a new tab.

Job details

Pay: $86,000 to $90,000 CAD / year
Job type: Contract
Apply by: Nov 8, 2026
Experience: 7+ years of progressive Executive Assistant experience supporting C-suite executives, Vice Presidents, or senior enterprise leaders.
Posting language: English
Posted: Oct 9, 2026

Original job description

Job Title: Executive Administrative Assistant

Location: Toronto GTA, Canada

Work Model: Remote (with occasional in-office presence approx. once per month)

Role Type: Full-time | Exclusive Opportunity

Position Overview

We are seeking a highly poised, strategic, and proactive Executive Administrative Assistant to provide high-level administrative, organizational, and operational support to two senior leaders - one aligned to Pacific Standard Time (PST) and the other to Eastern Standard Time (EST).

This is a high-visibility, remote-first role designed for an executive partner who excels at managing competing priorities across multiple time zones, navigating dynamic calendars, and serving as a trusted extension of senior leadership. The ideal candidate will combine exceptional communication skills and razor-sharp attention to detail with the discretion required to handle sensitive enterprise information.

Key Responsibilities

Multi-Executive Support: Deliver comprehensive administrative and operational partnership to two senior leaders, seamlessly balancing time-zone demands across PST and EST.
Complex Calendar & Schedule Management: Proactively manage fluid, high-volume calendars, resolving scheduling conflicts across multiple regions and anticipating downstream impacts.
Meeting & Event Logistics: Coordinate internal and executive engagements; oversee agendas, preparation decks, pre-read materials, room/virtual setups, and action-item tracking for prompt follow-through.
Travel & Expense Management: Build comprehensive domestic and international travel itineraries, manage accommodations, clear logistics, and execute accurate expense reporting.
Strategic Communication & Gatekeeping: Monitor and prioritize incoming communications, flag critical issues requiring immediate executive attention, and handle senior-level inquiries with tact and diplomacy.
Document & Deck Preparation: Draft, compile, and format high-level executive presentations, status reports, briefing notes, and confidential documents using Microsoft 365.
Stakeholder & Project Coordination: Act as a central, polished point of contact connecting executives with cross-functional teams, external partners, and enterprise leaders.
Confidentiality & Discretion: Manage highly sensitive business decisions, personnel information, and organizational strategies with flawless discretion.

Required Qualifications

7+ years of progressive Executive Assistant experience supporting C-suite executives, Vice Presidents, or senior enterprise leaders.
Proven track record of managing complex, high-volume schedules for multiple executives simultaneously across different time zones (PST and EST focus).
Advanced mastery of Microsoft 365 (Outlook, Teams, PowerPoint, Excel, Word, and SharePoint).
Exceptional verbal and written communication skills, with a polished, executive-ready presentation.
Demonstrated ability to operate independently in a remote setting while staying highly connected to business needs.
Superior organizational agility, sound judgment, and acute attention to detail.
Location requirement: Based in the Toronto GTA with flexibility to attend in-person meetings/office events approximately once per month.

Preferred Qualifications

Experience working within a large corporate, enterprise, or high-growth technology environment.
Deep background handling confidential business operations and strategic executive correspondence.
Experience in project management and action-tracking methodologies.

Apply About employer

More about this job

Responsibilities

Provide administrative and operational support to two senior leaders, managing complex calendars across PST and EST, meetings, travel, expenses, and executive communications. Prepare executive documents and presentations, coordinate stakeholders and follow-up actions, and handle sensitive information with discretion.

Requirements

Requires 7+ years of progressive executive assistant experience supporting senior leaders and a proven ability to manage high-volume schedules across time zones. Candidates must have advanced Microsoft 365 skills, excellent communication and organizational abilities, sound judgment, and be based in the Toronto GTA with availability for monthly in-person attendance.

Skills

Executive Support
Calendar Management
Time Zone Coordination
Meeting Coordination
Event Logistics
Travel Management
Expense Reporting
Executive Communication
Microsoft 365
Outlook
Microsoft Teams
PowerPoint
Excel
Word
SharePoint
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Administrative Assistant
Executive Support
C-Suite
Senior Leadership
Calendar Management
PST
EST
Microsoft 365
Outlook
Microsoft Teams
PowerPoint
Excel
Word
SharePoint
Meeting Logistics
Travel Itineraries
Expense Reporting
Executive Presentations
Briefing Notes
Confidential Information
Stakeholder Coordination
Project Coordination
Action Tracking
Remote Work
Time Zone Management

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