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Added 4 mins ago
AH
50/50 Coordinator, MLSE Foundation
Argonauts Holdings Limited Partnership
Toronto, ON · Scotiabank Arena
- Full-time
…Raptors (NBA), Toronto FC (MLS), Toronto Argonauts (CFL) and development teams with the Toronto Marlies (AHL), Raptors 905 (NBA G League), Toronto FC II (MLS NEXT Pro League) and Raptors…
Added 4 mins ago
LC
Senior Coordinator, Strategic Projects
Loblaw Companies Limited
Brampton, ON
- Full-time
The Coordinator, Strategic Projects (CES) supports the planning and execution of strategic projects, new store openings and major refurbishments across the No Frills banner in Ontario and…
Added 19 mins ago
UO
Administrative Coordinator
University of New Brunswick
Fredericton, NB
- Full-time
…course delivery. The unit specialises in faculty support and development, the development and maintenance of: audio/visual media in UNB's classrooms, and instructional technology in both…
Added 1 hour ago
CH
Community Outreach and Events Facilitator
Calgary Humane Society
Calgary, AB
- Full-time
Reporting to the Manager of Community Outreach & Events, the Community Outreach & Events Coordinator is an outgoing and community-minded individual who represents Calgary Humane Society…
Added 2 hours ago
A
Roads & Access Coordinator
Actalent
Calgary, AB
- $140,000 to $180,000 CAD / year
- Full-time
The Roads & Access Coordinator is responsible for planning, coordinating, and overseeing all land, road access, and road improvement activities required to support the construction of…
Added 2 hours ago
A
Roads & Access Coordinator
Actalent
Vancouver, BC
- $140,000 to $180,000 CAD / year
- Full-time
The Roads & Access Coordinator is responsible for planning, coordinating, and overseeing all land, road access, and road improvement activities required to support the construction of…
Added 3 hours ago
UO
Program Administrator, Clinical Skills
University of Victoria
Victoria, BC
- Full-time
…includes scheduling, organization, implementation and ongoing development of curricular components of the Clinical Skills Course. This position liaises with students, patients, health care…
Added 3 hours ago
NS
Research Project Coordinator - The Department of Research
Nova Scotia Health Authority
Halifax, NS
- Full-time
Reporting to the Principal Investigator and Research Manager, the Project Coordinator/Analyst is responsible for the coordination of projects conducted within the Research department. This…
Added 3 hours ago
IH
Lead | Spreading Quality Improvement
Interior Health Authority
Kelowna, BC
- Full-time
Provides facilitation, coaching, and consultation to physicians and their teams in the development, monitoring, and analysis of key performance indicators in alignment with their project…
Added 3 hours ago
AC
Gestion Des Aménagement De Bureau
Aston Carter
Laval, QC
- $35 to $40 CAD / hour
- Contract
The Facilities Coordinator supports workplace planning and space optimization across a corporate site. This role manages office layouts, seating allocations, and occupancy planning to…
Added 4 hours ago
VS
Project Manager, Special Projects
Volker Stevin Canada
Calgary, AB
- Full-time
Provide leadership to the Project Coordinator, Foreman, and field teams, ensuring effective communication and safe project execution.
Added 4 hours ago
AC
Gestion Des Aménagement De Bureau
Aston Carter
Laval, QC
- Contract
The Facilities Coordinator supports workplace planning and space optimization across a corporate site. This role manages office layouts, seating allocations, and occupancy planning to…
Added 4 hours ago
BC
Engagement and Events Coordinator
British Columbia Schizophrenia Society
Vancouver, BC
- Full-time
The Engagement & Events Coordinator is a member of the Communications & Marketing team and serves as a public ambassador for the BC Schizophrenia Society (BCSS). Through outreach,…
Added 4 hours ago
AU
Manager, Marketing
Algoma University
Sault Ste. Marie, ON · Brampton, ON
- $91,863 to $114,829 CAD / year
Lead and mentor the Marketing team, providing direction, coaching, workload management/project prioritization support, and professional development opportunities.
Added 4 hours ago
C
Project Coordinator - Candidate Pool
CIMA+
Calgary, AB
- $92,800 to $127,600 CAD / year
- Full-time
We are seeking a dynamic Project Coordinator with experience in utility projects to join our Vancouver team. In this role you will drive success in complex, high-risk projects,…
Added 4 hours ago
WB
Creative Operations & Governance Manager | Health & Wellness Space | Hybrid in North York | $70-88k + Bonus
White Bay
Toronto, ON · North York, ON
- Full-time
Manage, coach and develop a Project Coordinator.
Added 5 hours ago
KT
Operations Coordinator
K'en T'em Limited Partnership (KTLP)
Merritt, BC
- Full-time
K’en T’em is seeking an organized and motivated Operations Coordinator to join our Natural Resources office. This position provides broad operational support across multiple areas,…
Added 5 hours ago
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Project Coordinator - Golden, BC
Norland
Golden, BC
- Full-time
Looking for a long-term career with room to grow? Join Norland and unlock exciting opportunities as a Project Coordinator !
Added 5 hours ago
CO
Senior Software Developer
City of Winnipeg
Winnipeg, MB
- Full-time
Reporting to the Coordinator of Data & Applications, the Senior Software Developer leads the conception and development of complicated and more in-depth software solutions that harmonize…
Added 5 hours ago
CS
Student Groups Coordinator
Capilano Students' Union
North Vancouver, BC
- Full-time
Under the direction and supervision of the associate executive director, the student groups coordinator organizes resources and support for student clubs, academic student associations, and…
Added 5 hours ago
Regulatory Coordinator, Document Control, Pacific Link (Contract)
Trans Mountain
Calgary, AB
…driven individual to join our dynamic team as a Regulatory Coordinator, Document Control, Pacific Link (Contract). In this position, you will play a key role in the controlled creation,…
Added 5 hours ago
UG
Administrative Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Temporary
…course delivery. The unit specialises in faculty support and development, the development and maintenance of: audio/visual media in UNB's classrooms, and instructional technology in both…
Added 5 hours ago
LE
Office & HR Manager
Lore Electric
Vancouver, BC
- Full-time
You will report directly to the owner and work closely with our project coordinator and field team. With much of our team's focus on construction projects, you will have the independence to…
Added 5 hours ago
SA
ITS Project Manager
Southern Alberta Institute of Technology (SAIT)
Calgary, AB · Greater Calgary Metropolitan Area
- Full-time
Job classification: P2043 - Project Coordinator
Added 5 hours ago
TS
Marketing Specialist
The Sutherland Group of Companies
West Kelowna, BC
- $60,000 to $70,000 CAD / year
- Full-time
…partnerships. The role develops engaging content, supports business development and recruitment marketing efforts, coordinates community investment initiatives, manages marketing assets and…

Ignite Management Services

Executive Business Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!

We will be the point of contact between you and Ignite during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.

About Ignite

Ignite is strategy in motion. We help organizations align on where they are going and move forward with purpose. Our work builds ownership of strategy through people. We work directly with CEOs and senior leaders in complex, mid to large organizations to align priorities, strengthen leadership capability, and drive results.

You will work with a passionate team and alongside senior leaders to support critical conversations, develop leadership, and turn strategy into action. Together, we strive to “transform the way business is done”.

We are guided by our cultural pillars of Care, Excellence, and Joy.

Position Summary

The Executive Business Coordinator provides high-level coordination and administrative support to the President, helping create capacity for strategic leadership, client relationships, business development, and organizational priorities. The role manages the President’s workflow and commitments, coordinates governance and planning activities, supports the execution of key initiatives, and contributes to business development and internal engagement activities.

As the dedicated support role to the President, this position also coordinates organizational follow-through, manages Toronto office administration, assists with team events, and supports executive communications.

Duties and Responsibilities

Support the President’s effectiveness

Manage the President’s calendar as a strategic planning tool, including travel, meetings, and recurring commitments.
Assess and organize requests, commitments, and competing demands for the President’s consideration.
Understand the preparation, travel, delivery, and follow-up requirements associated with different types of work and allocate time accordingly.
Identify scheduling conflicts, bottlenecks, and time constraints before they affect priorities or commitments.
Preserve focused work time for planning, relationship building, strategic thinking, and priority deliverables.
Coordinate recurring one-on-one meetings, team meetings, performance discussions, quarterly meetings, and other cyclical leadership activities.
Ensure the President has the materials, files, reports, presentations, and printed documents needed for upcoming meetings and commitments.
Help team members, clients, and stakeholders obtain the President’s time and decisions when needed.

Coordinate governance, planning, and strategic execution

Coordinate leadership meetings, governance activities, and planning processes.
Prepare agendas, reports, presentations, briefing materials, and meeting documentation.
Track action items, commitments, decisions, deadlines, and organizational priorities.
Coordinate quarterly reporting, leadership updates, strategic reviews, and governance documentation.
Follow up with stakeholders to ensure agreed actions and commitments are progressing.
Support Ignite team activities, events, and other internal coordination activities as assigned.

Provide executive support, office administration, and event coordination

Coordinate the President’s expenses, receipts, registrations, reservations, memberships, subscriptions, and other administrative requirements.
Maintain executive records, files, contact information, supporting documentation, time tracking, and other required business records.
Coordinate travel logistics, itineraries, and related arrangements.
Prepare meeting materials, correspondence, reports, and presentations.
Manage Toronto office supplies, shared-space needs, maintenance requests, access requirements, mail, and routine vendor coordination.
Welcome office visitors and coordinate meeting-room and onsite logistics.
Plan and coordinate team meetings, team days, retreats, celebrations, and other internal events, including venues, schedules, materials, communications, and logistics.

Support executive communications and professional visibility

Draft social media content, executive communications, announcements, and leadership updates for review and approval.
Support the development of presentations, speaking notes, biographies, and leadership materials.
Maintain executive profiles, biographies, presentation materials, and related content.
Gather background information and supporting materials for communications, presentations, and speaking engagements.

Qualifications

Education and experience

Diploma or bachelor’s degree in Business Administration, Communications, Management, Public Administration, or a related field; or an equivalent combination of education and experience.
At least five years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
Experience supporting senior leaders in a consulting, professional services, entrepreneurial, or fast-paced business environment.
Experience coordinating complex calendars, meetings, travel, events, and executive priorities.
Experience preparing presentations, reports, meeting materials, communications, and executive correspondence.
Experience handling confidential information with discretion and sound judgment.

Knowledge and skills

Excellent knowledge of executive support and administrative practices.
Working knowledge of meeting management, governance support, and organizational planning processes.
Knowledge of professional services or consulting environments.
Advanced organizational, prioritization, calendar management, scheduling, written communication, and stakeholder coordination skills.
Advanced Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint, and Excel.
Intermediate presentation development, content creation, research, and information-gathering skills.

Abilities

Anticipate needs and proactively resolve issues.
Manage competing priorities, deadlines, and changing demands.
Exercise discretion and maintain confidentiality.
Build effective working relationships with leaders, employees, clients, and stakeholders.
Coordinate activities and obtain follow-through without direct authority.
Work independently with limited supervision.
Communicate professionally and effectively, both verbally and in writing.

This job description may not include all assigned duties or responsibilities and may be amended at the sole discretion of Ignite Management Services Ltd.

Apply About employer

More about this job

Responsibilities

Provide high-level coordination and administrative support to the President, including managing schedules, travel, meetings, executive materials, and competing priorities. Coordinate governance and planning activities, track organizational commitments, manage Toronto office administration and events, and support executive communications and business development.

Requirements

Requires a diploma or bachelor’s degree in a relevant field, or equivalent education and experience, and at least five years of progressively responsible experience in executive support, coordination, or business administration. Candidates should have experience supporting senior leaders, advanced organizational and communication skills, strong Microsoft 365 proficiency, discretion, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Strategic Planning
Meeting Coordination
Governance Support
Project Coordination
Travel Coordination
Event Planning
Stakeholder Coordination
Written Communication
Presentation Development
Microsoft 365
Confidentiality
Prioritization
Office Administration
Content Creation

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Calendar Management
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
Governance
Organizational Planning
Strategic Execution
Meeting Management
Travel Coordination
Event Coordination
Presentation Development
Executive Communications
Stakeholder Coordination
Confidential Information
Professional Services
Consulting
Quarterly Reporting
Action Item Tracking
Office Administration
Content Creation

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