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Added 13 mins ago
L
Peer Education (P2P) Coordinator
LetsStopAIDS
Toronto, ON
- $50,000 CAD / year
- Full-time
As our Peer Education Coordinator, you are passionate about working with young people and communities. You have a passion for public speaking and teaching about sexual health, harm…
Added 13 mins ago
CO
Facilities Specialist
Christie Ossington Neighbourhood Centre
Toronto, ON
- Full-time
Work collaboratively with the Site Operations & Project Coordinator and Finance team on purchasing, vendor documentation, invoice processing, and related project administration.
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Line Leader
O-I
Brampton, ON
- Full-time
…repair, mold shop, general maintenance, cold end, and job change…
Added 13 mins ago
MD
Agent.e Marketing - Marketing Agent
Musée de l'Holocauste Montréal
Montreal, QC
- Full-time
Under the supervision of the Head of Communications and the Marketing Coordinator, the Marketing Agent will help increase the Museum’s visibility in the lead-up to its major relocation and…
Added 13 mins ago
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Proposal Coordinator
Entro
Calgary, AB
- Full-time
The Proposal Coordinator supports Entro’s business development efforts by coordinating and developing compelling, accurate, and well-organized proposals and pursuit materials. Working…
Added 13 mins ago
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Proposal Coordinator
Entro
Toronto, ON
- Full-time
The Proposal Coordinator supports Entro’s business development efforts by coordinating and developing compelling, accurate, and well-organized proposals and pursuit materials. Working…
Added 30 mins ago
M&
Marketing and Sales Coordinator
Marcus & Millichap
Vancouver, BC
- Full-time
The Marketing and Sales Design Coordinator manages all marketing and design initiatives for the Western Canada NNN Group, creating investor-facing materials, email campaigns, and social…
Added 30 mins ago
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Health, Safety & Environmental (HS&E) Coordinator
EllisDon
Edmonton, AB · AB · Alberta Projects
- Full-time
You as a Health, Safety & Environmental (HS&E) Coordinator will:
Added 30 mins ago
IH
Senior Project Coordinator
Inspired HR
Calgary, AB
- Full-time
4+ years as a Project Coordinator in commercial construction
Added 30 mins ago
IH
Project Coordinator
Inspired HR
Burnaby, BC
- Full-time
2+ years as a Project Administrator or Project Coordinator in commercial construction
Added 44 mins ago
DC
IT and Cybersecurity Services Lead
Durham Community Health Centre
Oshawa, ON
- Full-time
…to evolve, we are seeking an IT and Cybersecurity Services Coordinator to help ensure our systems, infrastructure, and information assets remain secure, reliable, and aligned with the needs…
Added 44 mins ago
RC
Senior Project Coordinator
Rayner Construction Services Inc.
Calgary, AB
- $85,000 to $95,000 CAD / year
- Full-time
4+ years as a Project Coordinator in commercial construction
Added 44 mins ago
Tenant Services Coordinator (One-Year Contract)
West Edmonton Mall Property Inc. (West Edmonton Mall & Fantasyland Hotel)
Edmonton, AB
The Tenant Services Coordinator is responsible for building and maintaining positive relations between tenants and shopping centre management. The role will accomplish this broad mandate…
Added 44 mins ago
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Site Safety Coordinator
Durwest
Victoria, BC
- Full-time
Durwest has been a trusted leader in Construction and Project Management for over 40 years, with a strong presence on Vancouver Island and a reputation for successfully delivering complex…
Added 44 mins ago
OV
Research Ethics and Regulatory Coordinator - Full Time Temporary (Until Approx. October 2028) - Markham Stouffville Hospital
Oak Valley Health
Markham, ON
- Full-time
The Research Ethics Board & Regulatory Coordinator is responsible for day-to-day operations of the Ethics Office, supporting the Oak Valley Health Research Ethics Board (OVH REB), and…
Added 44 mins ago
YT
Facilities Coordinator
YWCA Toronto
Toronto, ON
- $61,479 CAD / year
- Full-time
Acts as key Property Services project lead for the ongoing implementation, monitoring, training & support of the CMMS;
Added 59 mins ago
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Senior Analyst, Research Operations
OICR
ON · MaRS Centre, Toronto, Ontario
- Contract
…stewardship of OICR’s research programs and projects by acting as Project Manager, Business Analyst and Systems Administrator for OICR’s budget, payments, expense reporting and financial…
Added 59 mins ago
BC
Project Coordinator - Civil Works - Major Projects - EHTH
Bird Construction
Mississauga, ON
- Full-time
Project Coordinator - Civil Works - Major Projects - EHTHReporting to the Project Manager for Civil infrastructure, the Project Coordinator will work closely with the Cross Functional Team…
Added 59 mins ago
PC
Support Group & Peer Mentor Coordinator
Parkinson Canada
Remote, Canada
- $50,000 to $60,000 CAD / year
- Full-time
- Remote
The Support Group & Peer Mentor Coordinator is responsible for coordinating Parkinson Canada's peer support programs, including support groups and peer mentoring initiatives. The…
Added 59 mins ago
TS
Development & Construction Coordinator, Real Estate
The Skyline Group of Companies
Guelph, ON
- Full-time
…to join our Development team for the position of Development Coordinator located at our office in Guelph, ON. This is an in-office…
Added 59 mins ago
FT
Student Awards Team Lead - Appendix D/Temporary Assignment
Fanshawe Toronto@ILAC
London, ON
- Full-time
Discusses and resolves concerns with Program Coordinator or Reviewers when students who are nominated for an award do not meet criteria such as academic program, GPA, rules from OCAA, etc.
Added 59 mins ago
FT
Systems Coordinator – Degree Audit - Appendix D/Temporary Assignment
Fanshawe Toronto@ILAC
London, ON
- Full-time
Liaising with project teams including work team co-ordinators and school staff members
Added 1 hour ago
Field Coordinator - Kiewit Foundations District
Kiewit
Calgary, AB · Burnaby, BC
…work is completed professionally and ethically. Reporting to a Project Engineer or Project Manager, your main duties will include contract administration, project planning, scheduling, and…
Added 1 hour ago
TC
RF Engineer
Tridon Communications
AB · Calgary, AB · Edmonton, AB
- Full-time
Develop RF engineering design projects by developing project concepts and objectives including demand criteria, coverage, and number of channels; preparing a project plan, including…
Added 1 hour ago
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Intern, University Partnerships and Talent strategy coordinator (Winter 2027)
Bombardier
Dorval, QC
- Volunteer
You are currently pursuing a university degree in business administration, human resources, industrial relations, marketing, communications, project management, or a related field.

Ignite Management Services

Executive Business Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!

We will be the point of contact between you and Ignite during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.

About Ignite

Ignite is strategy in motion. We help organizations align on where they are going and move forward with purpose. Our work builds ownership of strategy through people. We work directly with CEOs and senior leaders in complex, mid to large organizations to align priorities, strengthen leadership capability, and drive results.

You will work with a passionate team and alongside senior leaders to support critical conversations, develop leadership, and turn strategy into action. Together, we strive to “transform the way business is done”.

We are guided by our cultural pillars of Care, Excellence, and Joy.

Position Summary

The Executive Business Coordinator provides high-level coordination and administrative support to the President, helping create capacity for strategic leadership, client relationships, business development, and organizational priorities. The role manages the President’s workflow and commitments, coordinates governance and planning activities, supports the execution of key initiatives, and contributes to business development and internal engagement activities.

As the dedicated support role to the President, this position also coordinates organizational follow-through, manages Toronto office administration, assists with team events, and supports executive communications.

Duties and Responsibilities

Support the President’s effectiveness

Manage the President’s calendar as a strategic planning tool, including travel, meetings, and recurring commitments.
Assess and organize requests, commitments, and competing demands for the President’s consideration.
Understand the preparation, travel, delivery, and follow-up requirements associated with different types of work and allocate time accordingly.
Identify scheduling conflicts, bottlenecks, and time constraints before they affect priorities or commitments.
Preserve focused work time for planning, relationship building, strategic thinking, and priority deliverables.
Coordinate recurring one-on-one meetings, team meetings, performance discussions, quarterly meetings, and other cyclical leadership activities.
Ensure the President has the materials, files, reports, presentations, and printed documents needed for upcoming meetings and commitments.
Help team members, clients, and stakeholders obtain the President’s time and decisions when needed.

Coordinate governance, planning, and strategic execution

Coordinate leadership meetings, governance activities, and planning processes.
Prepare agendas, reports, presentations, briefing materials, and meeting documentation.
Track action items, commitments, decisions, deadlines, and organizational priorities.
Coordinate quarterly reporting, leadership updates, strategic reviews, and governance documentation.
Follow up with stakeholders to ensure agreed actions and commitments are progressing.
Support Ignite team activities, events, and other internal coordination activities as assigned.

Provide executive support, office administration, and event coordination

Coordinate the President’s expenses, receipts, registrations, reservations, memberships, subscriptions, and other administrative requirements.
Maintain executive records, files, contact information, supporting documentation, time tracking, and other required business records.
Coordinate travel logistics, itineraries, and related arrangements.
Prepare meeting materials, correspondence, reports, and presentations.
Manage Toronto office supplies, shared-space needs, maintenance requests, access requirements, mail, and routine vendor coordination.
Welcome office visitors and coordinate meeting-room and onsite logistics.
Plan and coordinate team meetings, team days, retreats, celebrations, and other internal events, including venues, schedules, materials, communications, and logistics.

Support executive communications and professional visibility

Draft social media content, executive communications, announcements, and leadership updates for review and approval.
Support the development of presentations, speaking notes, biographies, and leadership materials.
Maintain executive profiles, biographies, presentation materials, and related content.
Gather background information and supporting materials for communications, presentations, and speaking engagements.

Qualifications

Education and experience

Diploma or bachelor’s degree in Business Administration, Communications, Management, Public Administration, or a related field; or an equivalent combination of education and experience.
At least five years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
Experience supporting senior leaders in a consulting, professional services, entrepreneurial, or fast-paced business environment.
Experience coordinating complex calendars, meetings, travel, events, and executive priorities.
Experience preparing presentations, reports, meeting materials, communications, and executive correspondence.
Experience handling confidential information with discretion and sound judgment.

Knowledge and skills

Excellent knowledge of executive support and administrative practices.
Working knowledge of meeting management, governance support, and organizational planning processes.
Knowledge of professional services or consulting environments.
Advanced organizational, prioritization, calendar management, scheduling, written communication, and stakeholder coordination skills.
Advanced Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint, and Excel.
Intermediate presentation development, content creation, research, and information-gathering skills.

Abilities

Anticipate needs and proactively resolve issues.
Manage competing priorities, deadlines, and changing demands.
Exercise discretion and maintain confidentiality.
Build effective working relationships with leaders, employees, clients, and stakeholders.
Coordinate activities and obtain follow-through without direct authority.
Work independently with limited supervision.
Communicate professionally and effectively, both verbally and in writing.

This job description may not include all assigned duties or responsibilities and may be amended at the sole discretion of Ignite Management Services Ltd.

Apply About employer

More about this job

Responsibilities

Provide high-level coordination and administrative support to the President, including managing schedules, travel, meetings, executive materials, and competing priorities. Coordinate governance and planning activities, track organizational commitments, manage Toronto office administration and events, and support executive communications and business development.

Requirements

Requires a diploma or bachelor’s degree in a relevant field, or equivalent education and experience, and at least five years of progressively responsible experience in executive support, coordination, or business administration. Candidates should have experience supporting senior leaders, advanced organizational and communication skills, strong Microsoft 365 proficiency, discretion, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Strategic Planning
Meeting Coordination
Governance Support
Project Coordination
Travel Coordination
Event Planning
Stakeholder Coordination
Written Communication
Presentation Development
Microsoft 365
Confidentiality
Prioritization
Office Administration
Content Creation

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Calendar Management
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
Governance
Organizational Planning
Strategic Execution
Meeting Management
Travel Coordination
Event Coordination
Presentation Development
Executive Communications
Stakeholder Coordination
Confidential Information
Professional Services
Consulting
Quarterly Reporting
Action Item Tracking
Office Administration
Content Creation

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