Find work in Canada.

341,406 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 43 mins ago
PF
Formateur·rice principal·e | Senior Trainer
Power Factors
Remote, Canada
- Remote
Added 1 hour ago
PF
Formateur·rice principal·e | Senior Trainer
Power Factors
Brossard, QC
- Internship
Added 1 hour ago
A
Principal Engineer - Open Source Data Platform (ODP)
Acceldata
Kitchener, ON
- Full-time
Mentor Staff Engineers and Senior Engineers; develop technical leadership capabilities across the organization.
Added 1 hour ago
NB
Senior Account Manager, Commercial Banking
National Bank of Canada
Coquitlam, BC
- Full-time
A career as a Senior Account Manager, Commercial Banking at National Bank means being responsible for growing the portfolio of business clients assigned to you. Your complex and varied…
Added 2 hours ago
SP
Analyst/Sr. Analyst, Global Incentive Compensation
Salesforce Partner Canada
Toronto, ON
- Full-time
…tailoring messaging for diverse audiences - from technical teams to senior leadership - to build alignment and influence…
Added 3 hours ago
KI
Technical Marketing Engineer
Klara Inc
Hamilton, ON
- Full-time
…depend on auditable, long-lived, sovereign systems. Our team is senior, globally distributed, and operates with a high degree of…
Added 4 hours ago
UO
Electro-Optical Engineer Intern
University of Alaska Fairbanks Petroleum Engineering
Engineer, BC
- Volunteer
Must be a junior, senior, or graduate student
Added 4 hours ago
RT
Senior Data Architect
Ripotek Technologies Inc.
Calgary, AB
- Full-time
As a Senior Data Architect, you'll lead the design and implementation of modern data platforms for enterprise clients across Energy, Financial Services, and Public Sector. You'll work…
Added 5 hours ago
W
Senior Talent Acquisition Partner
WildBrain
Vancouver, BC
- Contract
WildBrain Studios is looking for a Senior Talent Acquisition Partner to join our Talent team and support recruitment efforts on our CG animated feature Little Santa!
Added 5 hours ago
TM
Senior Content Marketing Specialist
Trudell Medical International
London, ON
- Full-time
Purpose: Lead the creation, management, and optimization of compelling content across distributors and TMI managed channels to drive brand awareness, engage target audiences, secure…
Added 6 hours ago
WS
Senior Talent Acquisition Partner
WildBrain Studios
Vancouver, BC
- Contract
WildBrain Studios is looking for a Senior Talent Acquisition Partner to join our Talent team and support recruitment efforts on our CG animated feature Little Santa!
Added 7 hours ago
AG
Senior Interpreting Project Manager
Acolad group
Montreal, QC
- Full-time
Acolad is the global leader in content and language solutions. Its mission is to support companies in every industry to scale across markets and enable growth through cutting-edge…
Added 7 hours ago
Manager, Treasury
Rogers Communications
Toronto, ON
We are committed to connecting Canadians through unique partnerships, our world-class network and content Canadians love - and our innovative team is growing. We are looking for dedicated…
Added 8 hours ago
BC
Director, Communications and Engagement – Redevelopment Projects
Brant Community Healthcare System
Brantford, ON
- Full-time
Added 9 hours ago
GD
Senior Specialist, Technical Project Management
General Dynamics Land Systems–Canada
London, ON
- Full-time
Senior Specialist, Technical Project Management (CSS)
Added 9 hours ago
C
Client Partner - Insurance
Cognizant
Toronto, ON
- Full-time
…innovation, and business teams across Cognizant, as well as senior CxO-level client…
Added 9 hours ago
Volunteer Engagement & HR Team Lead [Term Contract]
Central Vancouver Island Multicultural Society
Nanaimo, BC
…feedback on training opportunities to continuously improve content and…
Added 9 hours ago
B
Senior Consultant, Influencer
Burson
Toronto, ON
- Full-time
The Senior Consultant, Influencer role is an existing opportunity to join our growing team and work across leading technology and beauty brands.
Added 9 hours ago
EL
Senior Brand Manager, Cardiometabolic Health
Eli Lilly and Company
ON · Ontario, Canada
- Full-time
Senior Brand Manager – Cardiometabolic Health
Added 9 hours ago
UF
Associate Director, Content Marketing
UJA Federation of Greater Toronto
Toronto, ON · North York, ON
- Full-time
Reporting to the Senior Director, Editorial & Strategic Communications, the Associate Director is a senior content marketing leader responsible for shaping and leading content strategy…
Added 10 hours ago
V
Coordonnateur/trice à la formation Senior - Senior Training Coordinator - Quality
V2X
Quebec, QC · Lonqueuil, Quebec
- Part-time
Added 10 hours ago
K
Director, Pursuits - Federal Government
KPMG
Ottawa, ON
- Full-time
KPMG seeks a very experienced senior-level professional to lead and manage KPMG’s Centre of Excellence established for the Canadian Federal Government subaccounts.
Added 11 hours ago
VI
Coordonnateur/trice à la formation Senior - Senior Training Coordinator - Quality
V2X Inc
Quebec, QC
- Part-time
Added 11 hours ago
B
Intern, Graphic Design (Winter 2027)
Bombardier
Dorval, QC
- Volunteer
Tailor presentations for Bombardier Aviation senior leadership and other stakeholders.
Added 11 hours ago
B
Senior Analyst, Investor Relations
Bombardier
Dorval, QC
- Full-time
Develop and maintain investor-facing materials, including the Investor Relations presentation, investor communications, and website content;

Ignite Management Services

Executive Business Coordinator

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

Original job description

The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!

We will be the point of contact between you and Ignite during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.

About Ignite

Ignite is strategy in motion. We help organizations align on where they are going and move forward with purpose. Our work builds ownership of strategy through people. We work directly with CEOs and senior leaders in complex, mid to large organizations to align priorities, strengthen leadership capability, and drive results.

You will work with a passionate team and alongside senior leaders to support critical conversations, develop leadership, and turn strategy into action. Together, we strive to “transform the way business is done”.

We are guided by our cultural pillars of Care, Excellence, and Joy.

Position Summary

The Executive Business Coordinator provides high-level coordination and administrative support to the President, helping create capacity for strategic leadership, client relationships, business development, and organizational priorities. The role manages the President’s workflow and commitments, coordinates governance and planning activities, supports the execution of key initiatives, and contributes to business development and internal engagement activities.

As the dedicated support role to the President, this position also coordinates organizational follow-through, manages Toronto office administration, assists with team events, and supports executive communications.

Duties and Responsibilities

Support the President’s effectiveness

Manage the President’s calendar as a strategic planning tool, including travel, meetings, and recurring commitments.
Assess and organize requests, commitments, and competing demands for the President’s consideration.
Understand the preparation, travel, delivery, and follow-up requirements associated with different types of work and allocate time accordingly.
Identify scheduling conflicts, bottlenecks, and time constraints before they affect priorities or commitments.
Preserve focused work time for planning, relationship building, strategic thinking, and priority deliverables.
Coordinate recurring one-on-one meetings, team meetings, performance discussions, quarterly meetings, and other cyclical leadership activities.
Ensure the President has the materials, files, reports, presentations, and printed documents needed for upcoming meetings and commitments.
Help team members, clients, and stakeholders obtain the President’s time and decisions when needed.

Coordinate governance, planning, and strategic execution

Coordinate leadership meetings, governance activities, and planning processes.
Prepare agendas, reports, presentations, briefing materials, and meeting documentation.
Track action items, commitments, decisions, deadlines, and organizational priorities.
Coordinate quarterly reporting, leadership updates, strategic reviews, and governance documentation.
Follow up with stakeholders to ensure agreed actions and commitments are progressing.
Support Ignite team activities, events, and other internal coordination activities as assigned.

Provide executive support, office administration, and event coordination

Coordinate the President’s expenses, receipts, registrations, reservations, memberships, subscriptions, and other administrative requirements.
Maintain executive records, files, contact information, supporting documentation, time tracking, and other required business records.
Coordinate travel logistics, itineraries, and related arrangements.
Prepare meeting materials, correspondence, reports, and presentations.
Manage Toronto office supplies, shared-space needs, maintenance requests, access requirements, mail, and routine vendor coordination.
Welcome office visitors and coordinate meeting-room and onsite logistics.
Plan and coordinate team meetings, team days, retreats, celebrations, and other internal events, including venues, schedules, materials, communications, and logistics.

Support executive communications and professional visibility

Draft social media content, executive communications, announcements, and leadership updates for review and approval.
Support the development of presentations, speaking notes, biographies, and leadership materials.
Maintain executive profiles, biographies, presentation materials, and related content.
Gather background information and supporting materials for communications, presentations, and speaking engagements.

Qualifications

Education and experience

Diploma or bachelor’s degree in Business Administration, Communications, Management, Public Administration, or a related field; or an equivalent combination of education and experience.
At least five years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
Experience supporting senior leaders in a consulting, professional services, entrepreneurial, or fast-paced business environment.
Experience coordinating complex calendars, meetings, travel, events, and executive priorities.
Experience preparing presentations, reports, meeting materials, communications, and executive correspondence.
Experience handling confidential information with discretion and sound judgment.

Knowledge and skills

Excellent knowledge of executive support and administrative practices.
Working knowledge of meeting management, governance support, and organizational planning processes.
Knowledge of professional services or consulting environments.
Advanced organizational, prioritization, calendar management, scheduling, written communication, and stakeholder coordination skills.
Advanced Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint, and Excel.
Intermediate presentation development, content creation, research, and information-gathering skills.

Abilities

Anticipate needs and proactively resolve issues.
Manage competing priorities, deadlines, and changing demands.
Exercise discretion and maintain confidentiality.
Build effective working relationships with leaders, employees, clients, and stakeholders.
Coordinate activities and obtain follow-through without direct authority.
Work independently with limited supervision.
Communicate professionally and effectively, both verbally and in writing.

This job description may not include all assigned duties or responsibilities and may be amended at the sole discretion of Ignite Management Services Ltd.

Apply About employer

More about this job

Responsibilities

Provide high-level coordination and administrative support to the President, including managing schedules, travel, meetings, executive materials, and competing priorities. Coordinate governance and planning activities, track organizational commitments, manage Toronto office administration and events, and support executive communications and business development.

Requirements

Requires a diploma or bachelor’s degree in a relevant field, or equivalent education and experience, and at least five years of progressively responsible experience in executive support, coordination, or business administration. Candidates should have experience supporting senior leaders, advanced organizational and communication skills, strong Microsoft 365 proficiency, discretion, and the ability to manage competing priorities independently.

Skills

Executive Support
Calendar Management
Strategic Planning
Meeting Coordination
Governance Support
Project Coordination
Travel Coordination
Event Planning
Stakeholder Coordination
Written Communication
Presentation Development
Microsoft 365
Confidentiality
Prioritization
Office Administration
Content Creation

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Calendar Management
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
Governance
Organizational Planning
Strategic Execution
Meeting Management
Travel Coordination
Event Coordination
Presentation Development
Executive Communications
Stakeholder Coordination
Confidential Information
Professional Services
Consulting
Quarterly Reporting
Action Item Tracking
Office Administration
Content Creation

Report this job