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Added 7 mins ago
R
Director Data Center Engineering
RBC
Toronto, ON
- Full-time
Cross-Team Collaboration, Decision Making, Information Technology Trends, Long Term Planning, Network Architecture, Network Operations, Strategic Thinking, Systems Thinking,…
Added 1 hour ago
C
Director, US IT Asset Management
CIBC
Toronto, ON
- Full-time
You have a degree. degree/diploma in Computer Science, Engineering, Information Technology, Business Administration, Finance, Operations Management, or related field or relevant…
Added 1 hour ago
ECH - Manager, Marketing (12-Month Contract)
The Employee Experience Team
Vaughan, ON
Empire Homes is seeking a Marketing Manger! Under the direction of the Senior Director, Marketing, you will be responsible for playing a crucial role in driving the company’s growth through…
Added 2 hours ago
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Vice President, Institutional - ETFs
BlackRock
Toronto, ON
- Full-time
…investment solutions spanning public and private markets, as well as technology and risk management capabilities. BlackRock has approximately 25,000 employees across more than 100 offices…
Added 3 hours ago
Patient Care Coordinator - Registered Nurse - Rehab Units - Queens Park Care Centre
Fraser Health
New Westminster, BC
…Patient Care Coordinator has responsibility for the day-to-day operations of the assigned unit(s) including daily patient flow. Supports/participates in research, policy, quality…
Added 4 hours ago
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Compensation Manager
Summit Search Group
Toronto, ON
- $82,000 to $135,000 CAD / year
- Full-time
Manage technology solutions to successfully execute compensation programs, and accurately track and report on relevant compensation information. This includes mapping corporate structure,…
Added 6 hours ago
UO
Administrative Coordinator
University of New Brunswick
Fredericton, NB
- Full-time
…of: audio/visual media in UNB's classrooms, and instructional technology in both classroom and online learning environments. The unit also helps to create cutting-edge media for teaching…
Added 6 hours ago
VC
Senior Functional Analyst, Business Systems & Integration
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Vancouver, BC
- $46.39 to $66.68 CAD / hour
- Temporary
Reporting to the designated Regional Manager or Director, the Senior Functional Analyst leverages business and technical knowledge to ensure that assigned business systems effectively…
Added 7 hours ago
C
Product Manager - Fintech
Clio
Toronto, ON · Vancouver, BC · Calgary, AB
- Full-time
Clio is the global leader in legal AI technology, empowering legal professionals and law firms of every size to work smarter, faster, and more securely.
Added 8 hours ago
AI
Applications Engineering Manager, Nuclear
ATS Industrial Automation
Cambridge, ON
- Full-time
…assessments, costing, and final proposals; partners with Sales and Operations to define opportunity capture and win strategies; and strengthens ATS differentiation, cost competitiveness,…
Added 8 hours ago
O
AI Automation Engineer
Osmow's
Mississauga, ON
- Full-time
Osmow's is one of Canada's fastest-growing restaurant brands, with over 250 locations across Canada and the United States. We are building technology to support our continued growth.
Added 9 hours ago
W
Senior Manager, Supply Chain
Worley
Markham, ON
- Full-time
Reporting functionally to the Supply Chain Director, the Senior Supply Chain Manager leads integrated supply chain delivery from FEL3 and FID readiness through engineering, construction,…
Added 9 hours ago
O
Director, Product Management
OpenText
Mississauga, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 9 hours ago
O
Director, Product Management
OpenText
Waterloo, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 9 hours ago
O
Director, Product Management
OpenText
Richmond Hill, ON
- Full-time
OpenText is a global leader in information management, where innovation, creativity, and collaboration are the key components of our corporate culture. As a member of our team, you will…
Added 10 hours ago
M
Regional Sales Manager - Ontario
Medfar
Toronto, ON
- Full-time
As the Regional Sales Manager, Ontario, reporting to the Senior National Sales Director, you will lead MEDFAR’s commercial growth across Ontario. You will own the regional sales strategy,…
Added 10 hours ago
E–
Vice President Information Technology
Executrade – Your Recruitment Specialists
AB · Edmonton, AB
- Full-time
As the Vice President, Information Technology, you will serve as the organization's senior-most technology leader, accountable for the strategy, security, performance, and continued…
Added 11 hours ago
RM
Manager, Human Resources
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Partner with the Senior Director, Human Resources on complex or high-risk matters.
Added 11 hours ago
J&
Sr. Director, ERP Supply Chain & SAP Technology Platforms, Orthopedics
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NB · Brunswick, NB
- Full-time
The Sr. Director, ERP Supply Chain & SAP Technology Platforms role provides enterprise leadership including strategy and planning, architecture and execution, and functional and technical…
Added 11 hours ago
UG
Administrative Coordinator
UNB Geodesy & Geomatics Engineering
Fredericton, NB
- Temporary
…of: audio/visual media in UNB's classrooms, and instructional technology in both classroom and online learning environments. The unit also helps to create cutting-edge media for teaching…
Added 11 hours ago
CN
Director of Financial Strategy
Canada's National Ballet School
Toronto, ON
- Full-time
Reporting to the Chief Strategy and Operations Officer (CSOO) and working closely with the Executive Director and Artistic Director, the Director of Financial Strategy is a key member of…
Added 12 hours ago
CO
Senior Manager, Sales- Discover Payment Network
Capital One
Toronto, ON
- Full-time
We’re driven by what’s possible, leveraging the power of data and technology to empower innovative solutions, inspire one another to dream boldly, and take transformative ownership of…
Added 12 hours ago
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Technical Consulting Director, Environment, Health & Safety (EHS) Auditor and Risk Specialist (Casual)
ERM
Smithers, BC · Vancouver, BC · Calgary, AB
- $74.18 to $99.57 CAD / hour
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Step into a role that amplifies your impact by shaping EHS performance, influencing executive decision-making, and helping organizations build safer, more sustainable operations.
Added 12 hours ago
SC
Manager, Infrastructure Operations
Sheridan College
Oakville, ON
- Full-time
Reporting to the Director of Technology Infrastructure & Cloud Services, the Manager, Infrastructure Operations, plays a critical role in directing staff in the planning, development and…
Added 12 hours ago
TS
Director, Commercial Property Management
TalentSphere Staffing Solutions
Calgary, AB
- Full-time
Our client, an established real estate organization is seeking a Director, Commercial Property Management to provide strategic leadership and operational oversight across a substantial…

Ignite Management Services

Executive Business Coordinator

Vancouver, BC, Canada

$80,000 to $110,000 CAD / year · Full-time

Apply About employer

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Job details

Pay: $80,000 to $110,000 CAD / year
Job type: Full-time
Apply by: Nov 6, 2026
Experience: Minimum 5 years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
Posting language: English
Posted: Oct 7, 2026

Original job description

The Linchpin Co. is a people operations group offering custom recruitment and consulting services. At Linchpin, we know a company's most valuable resource is its people, and we are people experts!

We will be the point of contact between you and Ignite during the recruitment process, acting as your trusted advisor and coach. We look forward to your interest.

About Ignite

Ignite is strategy in motion. We help organizations align on where they are going and move forward with purpose. Our work builds ownership of strategy through people. We work directly with CEOs and senior leaders in complex, mid to large organizations to align priorities, strengthen leadership capability, and drive results.

You will work with a passionate team and alongside senior leaders to support critical conversations, develop leadership, and turn strategy into action. Together, we strive to “transform the way business is done”.

We are guided by our cultural pillars of Care, Excellence, and Joy.

POSITION SUMMARY

Reporting to the Managing Principal, with a dotted-line relationship to the Executive Chair, the Executive Business Coordinator provides dedicated, high-level support to both executives. Acting as a trusted partner, the position anticipates needs, manages complex schedules and commitments, coordinates information and preparation, and ensures priorities and follow-up actions move forward so the Managing Principal and Executive Chair can focus on client relationships, business development, strategic leadership, and other high-value commitments.

The role also supports the effective operation of the Vancouver office by coordinating office administration, team activities and events, and defined finance processes in collaboration with Vancouver leadership and the Director of Finance. These responsibilities complement the role’s primary focus on providing high-level support to the Managing Principal and Executive Chair.

DUTIES & RESPONSIBILITIES

Supports Vancouver leadership effectiveness by coordinating workflows, schedules, commitments, and priorities by:

Managing and coordinating calendars, travel, meetings, and recurring commitments for the Managing Principal and Executive Chair;
Assessing and organizing scheduling requests, commitments, and competing demands for leader consideration;
Understanding the preparation, travel, delivery, and follow-up requirements associated with different types of work and allocating appropriate time;
Identifying scheduling conflicts, bottlenecks, and time constraints before they affect commitments;
Preserving focused work time for client delivery, relationship management, business development, leadership responsibilities, and priority deliverables;
Coordinating recurring one-on-one meetings, team meetings, performance discussions, planning meetings, and other cyclical leadership activities;
Ensuring leaders have the materials, files, reports, presentations, and printed documents required for upcoming meetings and commitments; and
Monitoring commitments, deadlines, and follow-up actions to support timely execution.

Provides executive and business administration support by:

Providing basic administrative support for routine finance processes, including timesheets, expenses, invoicing, and related documentation;
Maintaining organized records, following up on required information, and referring discrepancies or questions to the Director of Finance;
Coordinating travel logistics, accommodations, itineraries, reservations, registrations, memberships, and subscriptions;
Preparing meeting materials, correspondence, reports, presentations, and supporting documentation;
Maintaining executive records, files, contact information, and administrative documentation;
Gathering background information and supporting materials for meetings, client activities, presentations, and speaking engagements;
Drafting routine communications and coordinating follow-up with internal and external stakeholders; and
Providing other administrative and logistical support to the Managing Principal and Executive Chair as required.

Coordinates Vancouver office administration and team events by:

Managing Vancouver office supplies, shared-space needs, maintenance requests, access requirements, mail, and routine vendor coordination;
Setting up workspaces and coordinating office access and resources for new employees;
Welcoming office visitors and coordinating meeting-room, catering, technology, and onsite logistics;
Planning and coordinating team meetings, team days, retreats, celebrations, and other internal events, including venues, schedules, materials, communications, travel, and logistics;
Maintaining office-related records, inventories, contacts, and administrative documentation; and
Escalating facilities, technology, vendor, or office issues to the appropriate internal owner.

QUALIFICATIONS

Education & Experience

Diploma or bachelor's degree in Business Administration, Communications, Management, Public Administration, or a related field; or an equivalent combination of education and experience.
Minimum 5 years of progressively responsible experience in executive support, executive coordination, business administration, project coordination, or a comparable role.
Experience supporting senior leaders in a consulting, professional services, entrepreneurial, or fast-paced business environment.
Experience coordinating complex calendars, meetings, travel, events, and executive priorities.
Experience preparing presentations, reports, meeting materials, communications, and executive correspondence.
Experience handling confidential information with discretion and sound judgment.

Knowledge

Excellent knowledge of executive support and administrative practices.
Working knowledge of meeting management, governance support, and organizational planning processes.
Working knowledge of Microsoft 365 applications and collaboration tools.
Knowledge of professional services or consulting environments.

Skills

Advanced organizational and prioritization skills.
Advanced calendar management and scheduling skills.
Advanced written communication skills.
Advanced stakeholder coordination and relationship management skills.
Advanced Microsoft 365 skills, including Outlook, Teams, Word, PowerPoint, and Excel.
Intermediate presentation development and content creation skills.
Intermediate research and information-gathering skills.

Abilities

Ability to anticipate needs and proactively resolve issues.
Ability to manage competing priorities, deadlines, and changing demands.
Ability to exercise discretion and maintain confidentiality.
Ability to build effective working relationships with leaders, employees, clients, and stakeholders.
Ability to coordinate activities and obtain follow-through without direct authority.
Ability to work independently with limited supervision.
Ability to communicate professionally and effectively, both verbally and in writing.

Disclaimer: This job description may not be inclusive of all assigned duties, responsibilities, or aspects of the job described, and may be amended at any time at the sole discretion of Ignite Management Services Ltd.

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More about this job

Responsibilities

Provide high-level support to the Managing Principal and Executive Chair by managing calendars, travel, meetings, preparation materials, communications, and follow-up actions. Coordinate Vancouver office administration, team events, and routine finance processes in collaboration with office leadership and the Director of Finance.

Requirements

Requires a diploma or bachelor's degree in a relevant field, or equivalent education and experience, and at least five years of progressively responsible experience in executive support, coordination, or business administration. Candidates should have experience supporting senior leaders, managing complex schedules and events, preparing executive materials, handling confidential information, and using Microsoft 365.

Skills

Executive Support
Calendar Management
Scheduling
Prioritization
Written Communication
Stakeholder Coordination
Relationship Management
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
Presentation Development
Research
Confidentiality

Visa sponsorship

Not detected in the job text

Keywords

Executive Support
Business Administration
Calendar Management
Meeting Management
Travel Coordination
Event Coordination
Microsoft 365
Outlook
Teams
Word
PowerPoint
Excel
Timesheets
Expenses
Invoicing
Presentation Development
Executive Correspondence
Confidential Information
Stakeholder Coordination
Governance Support
Organizational Planning
Professional Services
Consulting
Office Administration
Vendor Coordination
Finance Processes

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