Office Manager/Client Intake Specialist
- Vancouver, BC, Canada
Salary: $40,000 · Full-time
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Job details
- Pay
- Salary: $40,000
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
We are looking for a candidate to join us as our Office Manager/Client Intake Specialist at Illuma Family Law! Our mission is to provide family law services to help families through major life transitions.
Office Manager/Client Intake Specialist:
- Client intake, scheduling consults, and coordinating lawyers calendars
- Social Media
- Corresponding with third party vendors
- Answering and forwarding phone calls
- Managing company mail and courier correspondence
- Taking inventory and restocking office and kitchen supplies
- Ordering and setting up office equipment, workstations, and food/beverage
- Managing the condition of office and kitchen
- Creating and implementing new office procedures and programs
- Onboard new employees
- General office administrative duties
- Other administrative duties assigned
REQUIREMENTS
- Completion of a bachelor’s degree
- Fresh graduates are welcome to apply
- Law firm experience is a BIG asset but not required!
- Positive energy and great multitasking skills!
- Willingness to learn and grow in the future!
- Must be fluent in written and oral English
- Must be presentable and polished
Job Type: Full-time
Salary: $40,000
Additional pay:
- Bonus pay
- Overtime pay
Benefits:
- Dental care
- Extended health care
- Paid time off
- Wellness Plan – reimbursement for fitness activities
Schedule:
- Monday to Friday, 9am to 5pm with daily 1 hour lunch break
Education:
- Bachelor's Degree (preferred but not required)
Experience:
- Office Admin: 1 year (preferred but not required)
Work Location: In person
Expected start date: Immediately
Please email your resume to Olivia Cunningham at olivia@illumalaw.com.
More about this job
Responsibilities
Manage client intake, schedule consultations, coordinate lawyers’ calendars, handle communications, and oversee office supplies, equipment, and facilities. Develop office procedures, onboard employees, manage social media, and provide general administrative support.
Requirements
A bachelor’s degree is preferred, though the posting also welcomes fresh graduates and says the degree is not required. Law firm and office administration experience are assets but not required; candidates should have positive energy, strong multitasking skills, a willingness to learn, fluent written and spoken English, and a polished presentation.
Skills
- Client Intake
- Scheduling
- Calendar Coordination
- Social Media
- Vendor Correspondence
- Phone Communication
- Mail and Courier Management
- Inventory Management
- Office Supply Restocking
- Office Equipment Setup
- Office Management
- Procedure Development
- Employee Onboarding
- Administrative Support
- Multitasking
- Written and Oral English
Benefits
- Bonus Pay
- Overtime Pay
- Dental Care
- Extended Health Care
- Paid Time Off
- Wellness Plan
Visa sponsorship
Not detected in the job text
Hiring contact
Olivia Cunningham
Hiring contact email
olivia@illumalaw.com
Categories
- Administrative
- Legal
- Management & Leadership
- Customer Service & Support
- Marketing
Keywords
- Family Law
- Law Practice
- Client Intake
- Consultation Scheduling
- Calendar Coordination
- Social Media
- Vendor Correspondence
- Phone Calls
- Mail Management
- Courier Correspondence
- Inventory Management
- Office Supplies
- Office Equipment
- Workstation Setup
- Office Procedures
- Employee Onboarding
- Office Administration
- Multitasking
- Written English
- Oral English