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Added 5 mins ago
CI
Primary Care Physician
Calian in Space & Technology
Toronto, ON · North York, ON
- Part-time
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All…
Added 5 mins ago
PB
Collection Executive
Pacific Business Park Sahibabad
Burlington, ON
- Full-time
Added 5 mins ago
RM
Human Resources/Labour Relations Consultant
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Full-time
Demonstrated organizational, administrative and time management skills
Added 5 mins ago
HP
Office Clerk
Hartford Probate Court
NB · Chiasson Office, NB
- Part-time
…selected to follow a data terminal operation track or a general administrative support track. In either track, incumbents may perform a range of administrative support tasks involving data…
Added 6 mins ago
RA
Human Resources Manager
Right Advisors
ON · Mississauga (Mississauga Valleys / East Cooksville), Ontario
- Full-time
Added 18 mins ago
LC
Pharmacy Assistant, Hourly Part Time Day
Loblaw Companies Limited
Barrie, ON
- Part-time
Added 18 mins ago
RM
Patient Access Clerk I
Ross Memorial Hospital
Kawartha Lakes, ON · Lindsay, ON
- Part-time
Previous clerical/administrative experience within the last year is essential
Added 18 mins ago
AT
Recruitment Coordinator
Armour Transportation Systems
Moncton, NB
- Full-time
Added 18 mins ago
C
Automotive Customer Support Specialist (On-Site)
Concentrix
Hamilton, ON
- Full-time
Added 18 mins ago
CI
Occupational Therapist - signing bonus available
Calian in Space & Technology
Shilo, MB
- Full-time
At Calian, we do not use Artificial Intelligence (AI) to screen or evaluate candidates. AI tools may support backend administrative tasks, but they do not influence hiring decisions. All…
Added 18 mins ago
NA
sales vice-president - goods production, utilities, transportation and construction
North America Electrical Energy Equipments Co., Ltd.
Bolton, ON
- Full-time
Establish financial and administrative controls; formulate and approve promotional campaigns; and approve overall human resources planning
Added 18 mins ago
RP
Personal Benefits Consultant
RECRUITMENT PARTNERS INC.
AB · Edmonton, AB
- Full-time
Execute all required administrative tasks to create and process contracts
Added 20 mins ago
AR
File Clerk
Aegis Renewable Energy, LLC
Remote, Canada
- $18 to $24 CAD / hour
- Full-time
- Remote
…documentation to support our renewable energy operations and administrative…
Added 20 mins ago
LI
Coordonnateur/trice/ de projets - Project Coordinator
LUXIA INC
Montreal, QC
- Full-time
Added 20 mins ago
RS
Certified Dental Assistant
Richmond Shine Dental
Richmond, BC
- $45,000 to $55,000 CAD / year
- Part-time
Added 35 mins ago
Operational Support (ON) - Pharmacy Assistant, L2
CareRx
Oakville, ON
Managing supplies and performing other related administrative duties.
Added 35 mins ago
Pharmacy Assistant, L1
CareRx
Burnaby, BC
Added 35 mins ago
Pharmacy Assistant (Training Provided) - Night Shift
CareRx
Oakville, ON
Added 35 mins ago
Pharmacy Assistant, L1
CareRx
Calgary, AB
Added 35 mins ago
Guest Service Representative/Reservations Agent
Wickaninnish Inn
Tofino, BC
Perform administrative tasks such as file maintenance on reservation files and day-to-day operational documents/forms, as well as filing and faxing.
Added 35 mins ago
Spa Manager
Wickaninnish Inn
Tofino, BC
Complete all administrative responsibilities required to maintain the smooth operation of Ancient Cedars Spa.
Added 35 mins ago
Housekeeping Leader
Wickaninnish Inn
Tofino, BC
Complete all administrative responsibilities required to maintain the smooth operation of the Housekeeping Department.
Added 35 mins ago
Front Office Supervisor
Wickaninnish Inn
Tofino, BC
Assist in the completion of assigned administrative responsibilities required to maintain the smooth operation of the Front Office Department.
Added 35 mins ago
Room Attendant
Wickaninnish Inn
Tofino, BC
Complete all necessary administrative duties so work is properly documented.
Added 35 mins ago
Evening Turndown Attendant
Wickaninnish Inn
Tofino, BC
Complete all necessary administrative duties so work is properly documented.

Closed listing

Imagine Immigration

Office Assistant

Burnaby, BC, Canada

$23-$24/hour, depending on qualifications and experience · Part-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Pay: $23-$24/hour, depending on qualifications and experience
Job type: Part-time
Closing date: Nov 8, 2026
Experience: 2+ years experience in administrative roles preferably in human resources, accounting, law, or similar
Working hours: 21 hours per week
Posting language: English
Posted: Oct 9, 2026

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Original job description

Archived listing. The details below describe a past opening.

About Us:

Imagine Immigration is a well-established boutique immigration consulting firm with a strong focus on employment-based immigration, including work permits and permanent residence applications. Our clients are small, medium and large companies and their employees and prospective employees. We may be small, but we’ve worked closely with some of BC’s top employers for over 20 years. We love what we do and we love simplifying immigration for our clients. While our main office is located in Burnaby, our team members are spread out over the Lower Mainland and Vancouver Island.

The Role:

We are looking to expand our small, family-like team with an Office Assistant. In this role, you’ll be responsible for managing administrative tasks and generally keeping us organized while team members come and go or work remotely. The work consists of managing mundane, but very important details and keeping the team organized and functioning efficiently.

You’ll also have the opportunity to learn more about different immigration applications as you help us with drafting application forms and online applications.

You will support us in many areas:

General:

Receive incoming mail and courier packages
Handle outgoing mail and couriers
Maintain information in our shared Outlook contacts
Assist with preparation of client and team events
Draft and track service agreements
Draft and maintain social media posts
Perform other general and administrative duties as required

Accounting:

Post supplier invoices to QuickBooks
Assist in the preparation of client invoices
Reconcile bank accounts and credit card
Assist with month-end/year-end activities

Immigration:

Maintain data in Officio (database) and run reports for expiry dates and other deadlines as required
Save, file and organize documents
Maintain and create client questionnaires, checklists and update as necessary
Maintain templates and process documents
Draft application forms and online applications as directed
Communicate with clients to collect documents and information, clarifying as needed
Send documents for review and update as necessary
Compile applications in preparation for submission
Check for notifications as they arise and create tasks accordingly

What you bring:

Completion of Business Administration Diploma or similar
2+ years experience in administrative roles preferably in human resources, accounting, law, or similar
Experience and confidence with MS Office, MS Teams, Adobe Acrobat
Ability to learn computer systems quickly
Strong teamwork, collaboration and customer service skills
Ability to prioritize workload and manage multiple tasks and deadlines
Excellent attention to detail and an aptitude for numbers
Strategic eye for optimizing work processes
Self-motivated and self-managed
Ability to handle confidential information with discretion
Excellent common sense, proactive approach, and strong moral compass
Excellent verbal and written communication skills

What we offer:

Part-time employment @ 21 hours per week
$23-$24/hour, depending on qualifications and experience
3 weeks vacation (based on 21 hour work week)
Basic benefits package
On-the-job training and ongoing mentoring
Hybrid work arrangement: On-site at our office in the heart of Brentwood in Burnaby 1-2 days a week, with the remaining time from home, if desired. We are open to possibly spreading your hours over several days per week as long as it meets our business needs.

About employer

More about this job

Responsibilities

Manage general office administration, mail and courier handling, contacts, events, service agreements, and social media posts. Support accounting and immigration casework by maintaining records and documents, preparing invoices and application materials, communicating with clients, and tracking deadlines.

Requirements

A Business Administration diploma or similar qualification and at least two years of administrative experience are requested, preferably in human resources, accounting, law, or a related field. Candidates should be confident with Microsoft Office, Microsoft Teams, and Adobe Acrobat, and demonstrate strong organization, communication, teamwork, discretion, attention to detail, and the ability to manage multiple deadlines.

Skills

Administrative Support
Microsoft Office
Microsoft Teams
Adobe Acrobat
QuickBooks
Accounting
Document Management
Client Communication
Customer Service
Attention To Detail
Time Management
Prioritization
Teamwork
Confidentiality
Written Communication
Process Improvement

Benefits

Three Weeks Vacation
Basic Benefits Package
On-The-Job Training
Ongoing Mentoring

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft Teams
Adobe Acrobat
QuickBooks
Officio
Outlook
Administrative Support
Accounting
Supplier Invoices
Client Invoicing
Bank Reconciliation
Credit Card Reconciliation
Month-End Activities
Year-End Activities
Immigration Applications
Work Permits
Permanent Residence Applications
Document Management
Application Forms
Online Applications
Client Questionnaires
Service Agreements
Deadline Tracking
Confidential Information
Process Improvement
Customer Service

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