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Imagine Immigration

Office Assistant

Burnaby, BC, Canada

$23-$24/hour, depending on qualifications and experience · Part-time

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Applications open in a new tab.

Job details

Pay: $23-$24/hour, depending on qualifications and experience
Job type: Part-time
Apply by: Nov 8, 2026
Experience: 2+ years experience in administrative roles preferably in human resources, accounting, law, or similar
Working hours: 21 hours per week
Posting language: English
Posted: Oct 9, 2026

Original job description

About Us:

Imagine Immigration is a well-established boutique immigration consulting firm with a strong focus on employment-based immigration, including work permits and permanent residence applications. Our clients are small, medium and large companies and their employees and prospective employees. We may be small, but we’ve worked closely with some of BC’s top employers for over 20 years. We love what we do and we love simplifying immigration for our clients. While our main office is located in Burnaby, our team members are spread out over the Lower Mainland and Vancouver Island.

The Role:

We are looking to expand our small, family-like team with an Office Assistant. In this role, you’ll be responsible for managing administrative tasks and generally keeping us organized while team members come and go or work remotely. The work consists of managing mundane, but very important details and keeping the team organized and functioning efficiently.

You’ll also have the opportunity to learn more about different immigration applications as you help us with drafting application forms and online applications.

You will support us in many areas:

General:

Receive incoming mail and courier packages
Handle outgoing mail and couriers
Maintain information in our shared Outlook contacts
Assist with preparation of client and team events
Draft and track service agreements
Draft and maintain social media posts
Perform other general and administrative duties as required

Accounting:

Post supplier invoices to QuickBooks
Assist in the preparation of client invoices
Reconcile bank accounts and credit card
Assist with month-end/year-end activities

Immigration:

Maintain data in Officio (database) and run reports for expiry dates and other deadlines as required
Save, file and organize documents
Maintain and create client questionnaires, checklists and update as necessary
Maintain templates and process documents
Draft application forms and online applications as directed
Communicate with clients to collect documents and information, clarifying as needed
Send documents for review and update as necessary
Compile applications in preparation for submission
Check for notifications as they arise and create tasks accordingly

What you bring:

Completion of Business Administration Diploma or similar
2+ years experience in administrative roles preferably in human resources, accounting, law, or similar
Experience and confidence with MS Office, MS Teams, Adobe Acrobat
Ability to learn computer systems quickly
Strong teamwork, collaboration and customer service skills
Ability to prioritize workload and manage multiple tasks and deadlines
Excellent attention to detail and an aptitude for numbers
Strategic eye for optimizing work processes
Self-motivated and self-managed
Ability to handle confidential information with discretion
Excellent common sense, proactive approach, and strong moral compass
Excellent verbal and written communication skills

What we offer:

Part-time employment @ 21 hours per week
$23-$24/hour, depending on qualifications and experience
3 weeks vacation (based on 21 hour work week)
Basic benefits package
On-the-job training and ongoing mentoring
Hybrid work arrangement: On-site at our office in the heart of Brentwood in Burnaby 1-2 days a week, with the remaining time from home, if desired. We are open to possibly spreading your hours over several days per week as long as it meets our business needs.

Apply About employer

More about this job

Responsibilities

Manage general office administration, mail and courier handling, contacts, events, service agreements, and social media posts. Support accounting and immigration casework by maintaining records and documents, preparing invoices and application materials, communicating with clients, and tracking deadlines.

Requirements

A Business Administration diploma or similar qualification and at least two years of administrative experience are requested, preferably in human resources, accounting, law, or a related field. Candidates should be confident with Microsoft Office, Microsoft Teams, and Adobe Acrobat, and demonstrate strong organization, communication, teamwork, discretion, attention to detail, and the ability to manage multiple deadlines.

Skills

Administrative Support
Microsoft Office
Microsoft Teams
Adobe Acrobat
QuickBooks
Accounting
Document Management
Client Communication
Customer Service
Attention To Detail
Time Management
Prioritization
Teamwork
Confidentiality
Written Communication
Process Improvement

Benefits

Three Weeks Vacation
Basic Benefits Package
On-The-Job Training
Ongoing Mentoring

Visa sponsorship

Not detected in the job text

Keywords

Microsoft Office
Microsoft Teams
Adobe Acrobat
QuickBooks
Officio
Outlook
Administrative Support
Accounting
Supplier Invoices
Client Invoicing
Bank Reconciliation
Credit Card Reconciliation
Month-End Activities
Year-End Activities
Immigration Applications
Work Permits
Permanent Residence Applications
Document Management
Application Forms
Online Applications
Client Questionnaires
Service Agreements
Deadline Tracking
Confidential Information
Process Improvement
Customer Service

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