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Added 23 mins ago
Administrative Co-Ordinator- Department of Diagnostic and Interventional Radiology
The Hospital for Sick Children
Toronto, ON
Full-time
We are looking for an Administrative Coordinator to join our team! As an integral member of the Department of Diagnostic and Interventional Radiology, the Administrative Coordinator will…
Added 23 mins ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Process participant compensation and reimbursements, document adverse events and protocol deviations and report them as required.
Added 23 mins ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 23 mins ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 23 mins ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 39 mins ago
Mi’kmaw Language Coordinator
Qalipu First Nation
NL · Various Locations, Newfoundland and Labrador
Contract
Job Description: The Mi’kmaq Language Coordinator will assist with the on-going development, planning and implementation of the Qalipu First Nation (QFN) Mi’kmaw Language Revival project,…
Added 39 mins ago
Sales and Marketing Coordinator
ICON Property Management
Toronto, ON
$50,000 to $60,000 CAD / year
As our Sales and Marketing Coordinator, you will help keep ICON’s prospective client communications and sales activities organized, responsive and moving forward. Working closely with the…
Added 1 hour ago
Material and Logistics Coordinator – Customer Service
Siemens
Toronto, ON
Full-time
Participate in our celebrations, social events and offsite business events.
Added 1 hour ago
Marketing Coordinator - Full-Time
Westerner Park
Red Deer, AB
Full-time · Temporary
Marketing Coordinator – IN-SCOPE - (Full-Time Temporary)
Added 1 hour ago
Marketing and Proposals Coordinator
G architects
Toronto, ON
Internship
We are seeking a full-time Marketing & Proposal Coordinator to join our Marketing team! In this role, the successful candidate will work directly with the Director of Marketing, playing a…
Added 1 hour ago
Resident Services Coordinator
Hazelview Properties
Toronto, ON
Full-time
The Resident Services Coordinator is the primary tenant-facing representative of the building, responsible for delivering an exceptional resident experience from move-in to move-out.…
Added 1 hour ago
Delivery Service Specialist
Metro Supply Chain
Rimouski, QC
Full-time
Work with Customer Service and the Logistics Coordinator to return damaged or stale dated product not accepted at the retail location, and transport the unaccepted product back to the DC,…
Added 1 hour ago
Construction Office Admin & HR Coordinator
Objective Recruiting
Vancouver, BC
Full-time
Support employee engagement, recognition, team events, and other initiatives that contribute to a positive workplace
Added 1 hour ago
Reception & Administrative Coordinator
The Butcher Shoppe
Toronto, ON
$20 to $23 CAD / hour
Full-time
The Reception & Administrative Coordinator is the first person our customers, suppliers and visitors meet, on the phone and at the front door. The role runs the front desk and daily office…
Added 1 hour ago
Glazing Project Manager
Flynn Group of Companies
Winnipeg, MB
$75,000 to $85,000 CAD / year
Full-time
Annual golf tournament, summer BBQs, and team events
Added 1 hour ago
Marketing Coordinator - Full-Time
Westerner Park
Red Deer, AB
Full-time · Temporary
Marketing Coordinator – IN-SCOPE - (Full-Time Temporary)
Added 1 hour ago
Business Operations Coordinator
The Skyline Group of Companies
Guelph, ON
Full-time
…Business Operations team for the position of Business Operations Coordinator located at our office in Guelph,…
Added 1 hour ago
Stratford Hall - Development Coordinator
Gerard Search
Vancouver, BC
Full-time
The Development Coordinator is a key member of the Development team. This is a unique opportunity for a skilled administrator with strong operations and fundraising ambitions to elevate…
Added 1 hour ago
Operations Coordinator
South End Partners
Toronto, ON
Full-time
We're looking for a motivated, driven and highly organized Operations Coordinator to join our high-performance team. This role sits at the center of the firm: supporting active search…
Added 1 hour ago
Clinical Research Coordinator
McGill University
Montreal, QC
Full-time
Track and report recruitment metrics and ensure documentation of protocol deviations, adverse events, and investigator oversight is complete and up to date.
Added 1 hour ago
Senior Coordinator, PR & Creator Partnerships
Academy Inc
Toronto, ON
The Senior Coordinator, PR & Creator Partnerships
Added 2 hours ago
E/I Commissioning Coordinator
Shermco Industries, Inc.
Saskatoon, SK
$55 CAD / hour
Full-time
The E/I Commissioning Coordinator under the direction of the Project Manager is primarily responsible for the coordination of key functions and assignments in support of the safe and…
Added 2 hours ago
Social Media Coordinator
Culligan of Canada
Brantford, ON
Full-time
Provide administrative support for local events, trade shows, and community partnerships, including logistics and administrative coordination.
Added 2 hours ago
Project Coordinator, Transportation Structures
Entuitive
Toronto, ON
Full-time
Entuitive is looking for a Transportation Project Coordinator, based out of our Toronto office. Join our dynamic team supporting engineering projects in the transportation sector. This role…
Added 2 hours ago
Campus Support Assistant - 3 Month Term
People Corporation
Toronto, ON · ON - Gallivan Student - Toronto
Full-time
…multiple channels and Partners, working with the Campus Support Coordinator to ensure resolution of all incoming inquiries, adherence to service protocols, and a positive member…

IME RESOURCES LLC

Medical Documents Coordinator

8800 Dufferin Street, Vaughan, ON, L4K 0C5, Canada

Pay: Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments.
Job type: Full-time
Posting language: English
Posted: Sep 17, 2026

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Original job description

Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments. We take our work seriously, but we also recognize that our success is dependent on the enjoyment, commitment and satisfaction of our staff. To that end, our leadership team promotes a culture of positivity and collaboration. We value feedback from team members and encourage staff to be creative and innovative, supporting the personal and professional growth of all employees. This is a full time role. The hours of this position are Monday - Friday 8 AM-4:30 PM. The Medical Documents Coordinator is responsible for processing, sorting and distributing medical briefs for Independent Medical Evaluations (IME), both electronically and in hard copy. The role requires strong multi-tasking, computer and organizational skills, as well as the ability to work quickly and efficiently. Strong written and verbal English language communication skills and an excellent command of the English language are required. Industry experience is not required, but familiarity with medical and/or insurance documentation is definitely a plus. RESPONSIBILITIES: Greet visitors and direct them appropriately. Update case management system upon receipt of medical documents. Scan/upload /download medical documents prioritized based on assessment date. Follow up with clients for outstanding documents. Review referral questions and OCF forms to ensure the appropriate documents are available for assessors. Process medical documents to PDF format in accordance with standard operating procedures. Check documents for duplicates and privacy breaches. Conduct conflict of interest checks. Monitor departmental queues to prioritize workload and meet timelines per departmental expectations. Cover clinic as assigned, greeting and signing in claimants, assessors and interpreters, and ensuring required consents are signed and witnessed. Scan and archive completed consent packages and associated documents. Perform additional clerical duties such as typing, filing, and scanning as required. Print and send documents by courier as required. Maintain office supplies inventory and requests orders when needed. Promote effective and efficient utilization of office resources and supplies. Support staff in assigned project based work. Participate in various educational and or training activities as required. Perform various duties as assigned. Qualifications: Must possess complete knowledge of general computer, fax, copier, scanner, and telephone. Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PDF software, and the Internet. Demonstrates efficient keyboarding skills. Ability to follow instructions and respond to management’s directions accurately. Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met. Demonstrates ability take ownership of work. Must demonstrate strong English language communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed. Must be able to work independently, prioritize work activities and use time efficiently. Must be able to maintain confidentiality. Must have the desire and ability to build positive relationships with all stakeholders and staff. Must be able to stay focused and concentrate under normal or heavy distractions. Able to work well under tight timelines and/or stressful conditions. Must possess the ability to manage change, delays, or unexpected events appropriately. Demonstrates reliability and abides by the company attendance policy. Demonstrates flexibility. Must maintain a professional and clean appearance at all times consistent with company standards. ABOUT US: SOMA provides independent medical evaluation and related services to property and casualty insurers, group disability insurers, employers, law firms, and government agencies. Clients utilize our services to facilitate fair and equitable claims settlements and enhance their risk mitigation processes. Our services are available throughout Canada. Regulatory compliance and oversight authenticated by independent third-party auditors assures clients of the integrity of our process controls. SOMA is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under provincial or federal laws.

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Responsibilities

The Medical Documents Coordinator is responsible for processing, sorting, and distributing medical briefs for Independent Medical Evaluations. They also perform various clerical duties, manage office supplies, and provide administrative support to the clinic team.

Requirements

Candidates must possess strong computer skills, including proficiency in Microsoft Office and PDF software, along with excellent English communication skills. The role requires the ability to work efficiently under tight timelines and maintain high levels of accuracy and confidentiality.

Skills

Multi-tasking
Computer skills
Organizational skills
Written communication
Verbal communication
Microsoft Word
Outlook
Excel
PDF software
Keyboarding
Data entry
Clerical duties
Time management
Attention to detail
Conflict of interest checks

Visa sponsorship

Not detected in the job text

Keywords

Medical Documents Coordinator
Independent Medical Evaluations
IME
Case management system
OCF forms
PDF
Clerical
Data entry
Microsoft Word
Outlook
Excel
Administrative support
Insurance documentation
Medical documentation
Privacy compliance
Conflict of interest
Office resources
Inventory management
Scanning
Filing

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