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Added 37 mins ago
Office and Program Coordinator
Indo-Canadian Women's Association (Edmonton Newcomer Settlement Services)
AB · Edmonton, AB
Part-time
Managing phones, mail, bills, and other administration-related tasks including Tracking the annual Inventory, Website updates and IT-related matters
Added 1 hour ago
Sales Coordinator 12-Month Contract
Tree of Life Canada
Surrey, BC
Full-time
Manage internal promotional tracking portal including attachment of all financial and inventory requirements.
Added 1 hour ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 1 hour ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain the sample inventory, freezer and laboratory information management system (LIMS) records, quality-control logs and annual reporting to the REB and the biobank,
Added 2 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…part numbers, alternative components, available accessories, inventory availability and lead…
Added 2 hours ago
Events & Service Desk Coordinator
Ricoh
Burnaby, BC
Full-time
Manage restocking and ordering of stationery and supplies for copy and common areas. Monitor inventory levels, place orders in a timely manner, and ensure supplies are well-organized and…
Added 2 hours ago
Coordonnateur/Coordonnatrice de magasin , Temps Plein, Winners Faubourg Boisbriand
The TJX Companies, Inc.
Boisbriand, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 3 hours ago
Vehicle Inspections and Lot Coordinator
EBlock Inc.
Nisku, AB
$20 to $23 CAD / hour
Full-time
The Vehicle Inspections and Lot Coordinator is a hands-on position that works both indoors (computer work/communicating with customers) and outdoors (moving, cleaning, and inspecting…
Added 3 hours ago
Software Development Manager
EBlock Inc.
Canada
$160,000 to $180,000 CAD / year
Full-time
…simple: To ensure car dealers build great business and manage inventory. Steadfast in our commitment to create exceptional learning experiences for our clients, we are a passionate group of…
Added 3 hours ago
Plant Coordinator
WGI Group
Saint-Clet, QC
Full-time
Under the supervision of the Production Manager, the Plant Coordinator is responsible for scheduling and managing daily manufacturing activities to meet customer requirements. The role…
Added 3 hours ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
As our Procurement & Supply Chain Coordinator, you'll support daily purchasing and inventory activities while helping drive continuous improvement throughout our supply chain.
Added 3 hours ago
Coordonnateur/ Coordonnatrice MarchandisageTemps Plein Winners Place Vertu
TJX Companies
Montreal, QC · Saint-Laurent, Quebec
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 5 hours ago
Kettle Runner - Temporary
The Salvation Army Canada and Bermuda Territory
West Kelowna, BC · Westbank, BC · Okanagan Central Community Church - Westbank
Part-time
Communicate daily issues and supply deficiencies to Volunteer and Kettle Coordinator
Added 7 hours ago
Coordonnateur / Coordonnatrice de Magasin, Service a la Clientèle, Temps Plein, Winners , Promenade Beauport
TJX Companies
Domaine-Beauport, QC · Beauport, Quebec
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 8 hours ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…part numbers, alternative components, available accessories, inventory availability and lead…
Added 9 hours ago
Christmas Support Worker - Temporary
The Salvation Army Canada and Bermuda Territory
Vernon, BC
Part-time
Kettle Coordinator II position is a short-term contract position. The incumbent is responsible for oversight of several Christmas Kettle locations in a given geographical zone area. Zone…
Added 9 hours ago
Coordinator, Business Operations
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Toronto Rock Lacrosse Inc. is seeking a Coordinator, Business Operations to join our dynamic Business Operations team. The Toronto Rock Group, headquartered in Oakville, Ontario, includes…
Added 11 hours ago
Store Manager - Calgary
Source Office Furniture & Systems Ltd.
Calgary, AB
Full-time
Work with Delivery Coordinator to ensure we are able to deliver our product in an efficient manner
Added 11 hours ago
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
Full-time
Assist the Job Developer and Outreach Coordinator in coordinating employer meetings and networking events.
Added 13 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 13 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain the sample inventory, freezer and laboratory information management system (LIMS) records, quality-control logs and annual reporting to the REB and the biobank,
Added 14 hours ago
Merchandiser, Hourly Full Time Flexible Shifts
Jobbe
Saint John, NB
Full-time
Organize backroom product and follow Backroom Inventory Management (BIMI) processes
Added 15 hours ago
Coordonnateur(trice), campagnes marketing
EXFO
Quebec, QC
Full-time
As part of the Marketing and Sales Operations team, the Marketing Campaigns Coordinator contributes to the planning, coordination, and execution of marketing campaigns, including both…
Added 15 hours ago
Senior Youth Worker (Leadership)
BGC Ottawa
Ottawa, ON
Full-time
…locations across the city. Working closely with the Mentorship Coordinator, the Senior Youth Worker will provide positive leadership to children and youth, facilitate the delivery of L4L…
Added 17 hours ago
Produce Assistant Department Manager - Full Time
Longo's
Woodbridge, ON
Full-time
Merchandise, manage inventory and schedule to meet financial objectives

IME RESOURCES LLC

Medical Documents Coordinator

8800 Dufferin Street, Vaughan, ON, L4K 0C5, Canada

Pay: Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments.
Job type: Full-time
Posting language: English
Posted: Sep 17, 2026

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Original job description

Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments. We take our work seriously, but we also recognize that our success is dependent on the enjoyment, commitment and satisfaction of our staff. To that end, our leadership team promotes a culture of positivity and collaboration. We value feedback from team members and encourage staff to be creative and innovative, supporting the personal and professional growth of all employees. This is a full time role. The hours of this position are Monday - Friday 8 AM-4:30 PM. The Medical Documents Coordinator is responsible for processing, sorting and distributing medical briefs for Independent Medical Evaluations (IME), both electronically and in hard copy. The role requires strong multi-tasking, computer and organizational skills, as well as the ability to work quickly and efficiently. Strong written and verbal English language communication skills and an excellent command of the English language are required. Industry experience is not required, but familiarity with medical and/or insurance documentation is definitely a plus. RESPONSIBILITIES: Greet visitors and direct them appropriately. Update case management system upon receipt of medical documents. Scan/upload /download medical documents prioritized based on assessment date. Follow up with clients for outstanding documents. Review referral questions and OCF forms to ensure the appropriate documents are available for assessors. Process medical documents to PDF format in accordance with standard operating procedures. Check documents for duplicates and privacy breaches. Conduct conflict of interest checks. Monitor departmental queues to prioritize workload and meet timelines per departmental expectations. Cover clinic as assigned, greeting and signing in claimants, assessors and interpreters, and ensuring required consents are signed and witnessed. Scan and archive completed consent packages and associated documents. Perform additional clerical duties such as typing, filing, and scanning as required. Print and send documents by courier as required. Maintain office supplies inventory and requests orders when needed. Promote effective and efficient utilization of office resources and supplies. Support staff in assigned project based work. Participate in various educational and or training activities as required. Perform various duties as assigned. Qualifications: Must possess complete knowledge of general computer, fax, copier, scanner, and telephone. Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PDF software, and the Internet. Demonstrates efficient keyboarding skills. Ability to follow instructions and respond to management’s directions accurately. Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met. Demonstrates ability take ownership of work. Must demonstrate strong English language communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed. Must be able to work independently, prioritize work activities and use time efficiently. Must be able to maintain confidentiality. Must have the desire and ability to build positive relationships with all stakeholders and staff. Must be able to stay focused and concentrate under normal or heavy distractions. Able to work well under tight timelines and/or stressful conditions. Must possess the ability to manage change, delays, or unexpected events appropriately. Demonstrates reliability and abides by the company attendance policy. Demonstrates flexibility. Must maintain a professional and clean appearance at all times consistent with company standards. ABOUT US: SOMA provides independent medical evaluation and related services to property and casualty insurers, group disability insurers, employers, law firms, and government agencies. Clients utilize our services to facilitate fair and equitable claims settlements and enhance their risk mitigation processes. Our services are available throughout Canada. Regulatory compliance and oversight authenticated by independent third-party auditors assures clients of the integrity of our process controls. SOMA is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under provincial or federal laws.

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More about this job

Responsibilities

The Medical Documents Coordinator is responsible for processing, sorting, and distributing medical briefs for Independent Medical Evaluations. They also perform various clerical duties, manage office supplies, and provide administrative support to the clinic team.

Requirements

Candidates must possess strong computer skills, including proficiency in Microsoft Office and PDF software, along with excellent English communication skills. The role requires the ability to work efficiently under tight timelines and maintain high levels of accuracy and confidentiality.

Skills

Multi-tasking
Computer skills
Organizational skills
Written communication
Verbal communication
Microsoft Word
Outlook
Excel
PDF software
Keyboarding
Data entry
Clerical duties
Time management
Attention to detail
Conflict of interest checks

Visa sponsorship

Not detected in the job text

Keywords

Medical Documents Coordinator
Independent Medical Evaluations
IME
Case management system
OCF forms
PDF
Clerical
Data entry
Microsoft Word
Outlook
Excel
Administrative support
Insurance documentation
Medical documentation
Privacy compliance
Conflict of interest
Office resources
Inventory management
Scanning
Filing

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