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Added 2 mins ago
Spare Parts Coordinator
Husky Technologies
Bolton, ON
Full-time
…attracted to bold goals, believe in uncompromising honesty, support mutual respect, care about environmental responsibility, have a passion for excellence and a desire to make a positive…
Added 32 mins ago
Coordinator, Consumer Marketing
Toronto Rock Lacrosse Club
Oakville, ON
Full-time
Reporting to the Director of Communications & Lacrosse Operations, the Marketing Coordinator will facilitate and support revenue generation across all Toronto Rock Group businesses through…
Added 1 hour ago
Marketing Coordinator
Pivotree
Canada
Full-time
We’re hiring a Marketing Coordinator to keep the details of our marketing operation clean, current, and moving. This is a junior role with lots of room to grow: you’ll build a broad…
Added 3 hours ago
Program Assistant (CF) - Ready to Serve and RENU
Catholic Social Services Alberta
AB · Edmonton, AB
Full-time
…contract full-time (40 hours/week) administrative and operational support to two new employment training programs: Ready to Serve (RTS) and Renewing Expertise, Navigating Upward…
Added 5 hours ago
Project Coordinator
Five Star Contracting
Toronto, ON · North York, ON
Full-time
Support Project Manager(s) and Operations Manager with day-to-day coordination of multiple active projects and service calls
Added 5 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…in-depth analysis of documents in English related to a research…
Added 5 hours ago
Clinical Research Coordinator – Physiotherapist
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…patients with endometriosis and other gynecologic conditions, and support the successful conduct of clinical research studies. The EndoCARES MUHC clinic is a subspecialty service for…
Added 5 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…registration through recruitment, data collection and analysis support, to publication and knowledge translation. The incumbent is expected to work with a high degree of autonomy: setting…
Added 7 hours ago
Hospital to Home (H2H) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
Reporting to the Clinical Manager Access & Flow, the BCHS Hospital to Home (H2H) Coordinator in collaboration with the patient, family/supports, physician, and members of the clinical team…
Added 7 hours ago
Coordonnateur(trice), campagnes marketing
EXFO
Quebec, QC
Full-time
As part of the Marketing and Sales Operations team, the Marketing Campaigns Coordinator contributes to the planning, coordination, and execution of marketing campaigns, including both…
Added 9 hours ago
Junior Supply Chain Specialist - Corporate
Bird Construction
Calgary, AB
Full-time
…Corporate provides administrative, analytical and operational support to the National Supply Chain Manager, contributing to the execution of supply chain management processes and…
Added 9 hours ago
Safety Coordinator
Thyssen Mining
ON
Full-time
Thyssen Mining is a full-service underground mining contractor with several projects in Canada and the US. Thyssen Mining is looking for a Safety Coordinator for project in Ontario.
Added 9 hours ago
Property Services Coordinator
BGIS
Kelowna, BC
Full-time
The Property Service Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s). Provides…
Added 10 hours ago
Project Coordinator
Mawg Design
Toronto, ON
Full-time
The Project Coordinator (PC) at Mawg Design plays a key role in supporting Project Managers and ensuring that all aspects of a project run smoothly, on time, and within budget. The PC acts…
Added 11 hours ago
Senior Finance Coordinator
Yemen HR Consulting
Aden
Full-time
Support project inception, review and close-out processes, providing financial guidance to program and support teams.
Added 11 hours ago
Senior Finance Officer Budget and Reporting
Yemen HR Consulting
Aden
Full-time
To provide effective and timely financial management, budgeting, grants management and financial reporting support to Islamic Relief Yemen (IRY), ensuring that project budgets, expenditure,…
Added 11 hours ago
MEAL Officer -National
Yemen HR Consulting
Aden
Contract
…(MEAL) activities, Health Information Management (HIM), and project accountability systems. The role will ensure effective management of the Feedback and Complaint Response Mechanism…
Added 11 hours ago
DIGITAL HEALTH-IT CUTOVER COORDINATOR
Chrome Technologies
Montreal, QC
Full-time
Support DH-IT project managers in developing and implementing cutover plans.
Added 12 hours ago
NICU Parent Partner Coordinator
Shared Health-Soins Communs
Winnipeg, MB
Full-time
…and Values of St. Boniface Hospital, the NICU Parent Partner Coordinator is responsible for co-leading the NICU Parent Partner Program This role is instrumental in creating a supportive…
Added 13 hours ago
Corporate Safety Training Coordinator
Thyssen Mining
Regina, SK
Full-time
Thyssen Mining is currently seeking a Corporate Safety Training Coordinator for a fulltime permanent position in Regina, SK. The Corporate Safety Training Coordinator is responsible for…
Added 13 hours ago
Project Coordinator - Security Systems
Convergint Technologies Ltd
Calgary, AB
Convergint is currently recruiting for a Project Coordinator to join our growing team in our Calgary, AB location. As the Project Coordinator, you will be responsible for providing…
Added 13 hours ago
Service Coordinator - Security Solutions
Convergint Technologies Ltd
Calgary, AB
$55,000 to $60,000 CAD / year
Convergint is currently recruiting for a team-oriented, results-driven, Service Coordinator to join our amazing culture in Calgary, AB. The Service Coordinator answers, responds to, and…
Added 14 hours ago
Document Management Coordinator
PROVINCIAL AEROSPACE LTD
Ottawa, ON
Full-time
PAL Aerospace is seeking an experienced Document Management Coordinator to support the FAcT Program and departmental performance initiatives, preferably based in our Ottawa, ON office. This…
Added 14 hours ago
Conference Production Coordinator
Assemble
Toronto, ON
$50,000 to $55,000 CAD / year
Full-time
Engage with key professionals, industry leaders, and senior executives from leading global organizations across a range of industries to support speaker recruitment efforts.
Added 14 hours ago
Coordinator, Community Engagement
MLSE (Maple Leaf Sports & Entertainment Partnership)
Toronto, ON · MLSE Launchpad
Full-time
As the Community Engagement Coordinator, you will be responsible for the overall positive experience of the MLSE LaunchPad members participating in our amazing programs, cool opportunities…

IME RESOURCES LLC

Medical Documents Coordinator

8800 Dufferin Street, Vaughan, ON, L4K 0C5, Canada

Pay: Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments.
Job type: Full-time
Posting language: English
Posted: Sep 17, 2026

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Original job description

Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments. We take our work seriously, but we also recognize that our success is dependent on the enjoyment, commitment and satisfaction of our staff. To that end, our leadership team promotes a culture of positivity and collaboration. We value feedback from team members and encourage staff to be creative and innovative, supporting the personal and professional growth of all employees. This is a full time role. The hours of this position are Monday - Friday 8 AM-4:30 PM. The Medical Documents Coordinator is responsible for processing, sorting and distributing medical briefs for Independent Medical Evaluations (IME), both electronically and in hard copy. The role requires strong multi-tasking, computer and organizational skills, as well as the ability to work quickly and efficiently. Strong written and verbal English language communication skills and an excellent command of the English language are required. Industry experience is not required, but familiarity with medical and/or insurance documentation is definitely a plus. RESPONSIBILITIES: Greet visitors and direct them appropriately. Update case management system upon receipt of medical documents. Scan/upload /download medical documents prioritized based on assessment date. Follow up with clients for outstanding documents. Review referral questions and OCF forms to ensure the appropriate documents are available for assessors. Process medical documents to PDF format in accordance with standard operating procedures. Check documents for duplicates and privacy breaches. Conduct conflict of interest checks. Monitor departmental queues to prioritize workload and meet timelines per departmental expectations. Cover clinic as assigned, greeting and signing in claimants, assessors and interpreters, and ensuring required consents are signed and witnessed. Scan and archive completed consent packages and associated documents. Perform additional clerical duties such as typing, filing, and scanning as required. Print and send documents by courier as required. Maintain office supplies inventory and requests orders when needed. Promote effective and efficient utilization of office resources and supplies. Support staff in assigned project based work. Participate in various educational and or training activities as required. Perform various duties as assigned. Qualifications: Must possess complete knowledge of general computer, fax, copier, scanner, and telephone. Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PDF software, and the Internet. Demonstrates efficient keyboarding skills. Ability to follow instructions and respond to management’s directions accurately. Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met. Demonstrates ability take ownership of work. Must demonstrate strong English language communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed. Must be able to work independently, prioritize work activities and use time efficiently. Must be able to maintain confidentiality. Must have the desire and ability to build positive relationships with all stakeholders and staff. Must be able to stay focused and concentrate under normal or heavy distractions. Able to work well under tight timelines and/or stressful conditions. Must possess the ability to manage change, delays, or unexpected events appropriately. Demonstrates reliability and abides by the company attendance policy. Demonstrates flexibility. Must maintain a professional and clean appearance at all times consistent with company standards. ABOUT US: SOMA provides independent medical evaluation and related services to property and casualty insurers, group disability insurers, employers, law firms, and government agencies. Clients utilize our services to facilitate fair and equitable claims settlements and enhance their risk mitigation processes. Our services are available throughout Canada. Regulatory compliance and oversight authenticated by independent third-party auditors assures clients of the integrity of our process controls. SOMA is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under provincial or federal laws.

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Responsibilities

The Medical Documents Coordinator is responsible for processing, sorting, and distributing medical briefs for Independent Medical Evaluations. They also perform various clerical duties, manage office supplies, and provide administrative support to the clinic team.

Requirements

Candidates must possess strong computer skills, including proficiency in Microsoft Office and PDF software, along with excellent English communication skills. The role requires the ability to work efficiently under tight timelines and maintain high levels of accuracy and confidentiality.

Skills

Multi-tasking
Computer skills
Organizational skills
Written communication
Verbal communication
Microsoft Word
Outlook
Excel
PDF software
Keyboarding
Data entry
Clerical duties
Time management
Attention to detail
Conflict of interest checks

Visa sponsorship

Not detected in the job text

Keywords

Medical Documents Coordinator
Independent Medical Evaluations
IME
Case management system
OCF forms
PDF
Clerical
Data entry
Microsoft Word
Outlook
Excel
Administrative support
Insurance documentation
Medical documentation
Privacy compliance
Conflict of interest
Office resources
Inventory management
Scanning
Filing

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