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Added 1 hour ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The Hospital Elder Life Program (HELP) Coordinator works with clinical leadership, including BCHS Geriatrics nurses and physicians, to co-ordinate volunteer visits to patients at risk of…
Added 1 hour ago
Finance Associate
C & V Income Tax Services
London, ON
Internship
As an E-File Coordinator you will transmit completed tax returns to Canada Revenue Agencies, be able to identify E-File errors and learn to correct them and retransmit the tax returns. A…
Added 5 hours ago
DIGITAL HEALTH-IT CUTOVER COORDINATOR
Chrome Technologies
Montreal, QC
Full-time
We are looking for a Digital Health-IT Cutover Coordinator to join our team of consultants in our Montreal office on a permanent basis.
Added 6 hours ago
Import Export Coordinator
Mainfreight Americas
Mississauga, ON
Full-time
We’re looking for an Ocean Import or Export Coordinator to join our Toronto Ocean team in Mississauga. You’ll coordinate international ocean shipments in either directions, from pricing,…
Added 7 hours ago
transportation logistics coordinator
KTL Transport Inc
Richmond, BC
Full-time
Added 7 hours ago
Registered Nurse (RN) - Hospice Residence - Part Time Nights
The Hospice of Windsor and Essex County
Windsor, ON
Part-time
…Physicians, Registered Practical Nurses, Personal Support Workers, Coordinator of Volunteers, Social Workers and volunteers at the Hospice…
Added 9 hours ago
Kettle Assistant - Temporary
The Salvation Army in Canada
West Kelowna, BC
Full-time
Attends training/orientation on The Salvation Army and the Christmas Kettle Campaign
Added 10 hours ago
Office and Program Coordinator
Indo-Canadian Women's Association (Edmonton Newcomer Settlement Services)
AB · Edmonton, AB
Part-time
Assist in recruitment, training and supervision of volunteers.
Added 10 hours ago
Ultrasound Technologist - Regina
Mayfair Diagnostics
Regina, SK
Career Pathways: Opportunities to advance into modality coordinator, clinic management, or administrative roles
Added 11 hours ago
CNS Technical Services Manager - 12 month term
NAV CANADA
Montreal, QC
Full-time
…operation, project implementation, a quality control program, training, certification, facilities, human and financial…
Added 11 hours ago
INTERMEDIATE SECRETARY (BAND LEVEL 4)
Memorial University, Newfoundland and Labrador
St. John's, NL
Full-time
With supervision from the Administrative Staff Specialist II and reporting to the PGME Coordinator, the Intermediate Secretary will provide administrative support to the Associate Dean and…
Added 11 hours ago
Clinical Research Coordinator
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 11 hours ago
Clinical Research Coordinator - Regulatory
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of Dr. Lucy Gilbert, the clinical research coordinator is responsible to conduct clinic interventions following protocols, procedures and internal SOPs.
Added 11 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Training and professional development opportunities,
Added 11 hours ago
Clinical Research Coordinator – Ethics & Regulatory Affairs
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
…HIV, HBV, HCV, STIs, and liver diseases. The Clinical Research Coordinator – Ethics & Regulatory Affairs will complete the below listed tasks at the Chronic Viral Illness Service of the…
Added 11 hours ago
Clinical Research Coordinator – Endometriosis Research Program
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
Maintain investigator study files, delegation logs and training records, prepare the team for audits, monitoring visits and inspections,
Added 11 hours ago
Clinical Research Coordinator – Nurse - CIM - Phase 1 Oncology
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Full-time
Under the supervision of the Manager of Oncology Research, Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful…
Added 11 hours ago
Clinical Research Coordinator - Nurse
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
Contract
…Centre for Innovative Medicine (CIM), the Clinical Research Coordinator - Nurse is responsible for supporting the successful conduct of clinical research studies. The incumbent will…
Added 12 hours ago
Industrial Safety Medic (Casual)
Glencore Canada
Elkford, BC
Full-time
Do you enjoy a fast-paced environment? Reporting to the Coordinator, Safety & Loss Control, the Industrial Safety Medic is responsible for matters related to health, safety, and site…
Added 12 hours ago
Industrial Safety Medic (Casual)
Elk Valley Resources
Elkford, BC
Full-time
Do you enjoy a fast-paced environment? Reporting to the Coordinator, Safety & Loss Control, the Industrial Safety Medic is responsible for matters related to health, safety, and site…
Added 12 hours ago
Coordonnateur/Coordonnatrice de magasin , Temps Plein, Winners Faubourg Boisbriand
The TJX Companies, Inc.
Boisbriand, QC
Full-time
We’re looking for a Retail Store Coordinator to join our team in a welcoming environment. In this role, you’ll lead and inspire to deliver outstanding customer experiences. If you thrive in…
Added 12 hours ago
Aerospace Experiences Project Coordinator
Ingenium
Ottawa, ON
Full-time
…of external stakeholders. The Aerospace Experiences Project Coordinator is accountable for the development and management of each “project/city’s” schedules and budgets, the delivery and…
Added 13 hours ago
Logistics Coordinator
Transx Ltd
Mississauga, ON · Rosser, MB
Full-time
The TransX Group of Companies has an exciting opportunity for a Logistics Coordinator to join our Sales & Marketing department in Winnipeg. Reporting directly to the Director of Logistics…
Added 13 hours ago
The Hospital Elder Life Program (HELP) Coordinator
Brant Community Healthcare System
Brantford, ON
Full-time
The Hospital Elder Life Program (HELP) Coordinator works with clinical leadership, including BCHS Geriatrics nurses and physicians, to co-ordinate volunteer visits to patients at risk of…
Added 13 hours ago
Supply Chain Coordinator - Mat Leave Coverage
WGI Group
Edmonton, AB
Contract
At Armtec, we're looking for a Procurement & Supply Chain Coordinator to join us for an 18-month maternity leave replacement contract.

IME RESOURCES LLC

Medical Documents Coordinator

8800 Dufferin Street, Vaughan, ON, L4K 0C5, Canada

Pay: Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments.
Job type: Full-time
Posting language: English
Posted: Sep 17, 2026

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Original job description

Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: $19.00 - $22.00, This is an entry-level position with SOMA Medical Assessments. We take our work seriously, but we also recognize that our success is dependent on the enjoyment, commitment and satisfaction of our staff. To that end, our leadership team promotes a culture of positivity and collaboration. We value feedback from team members and encourage staff to be creative and innovative, supporting the personal and professional growth of all employees. This is a full time role. The hours of this position are Monday - Friday 8 AM-4:30 PM. The Medical Documents Coordinator is responsible for processing, sorting and distributing medical briefs for Independent Medical Evaluations (IME), both electronically and in hard copy. The role requires strong multi-tasking, computer and organizational skills, as well as the ability to work quickly and efficiently. Strong written and verbal English language communication skills and an excellent command of the English language are required. Industry experience is not required, but familiarity with medical and/or insurance documentation is definitely a plus. RESPONSIBILITIES: Greet visitors and direct them appropriately. Update case management system upon receipt of medical documents. Scan/upload /download medical documents prioritized based on assessment date. Follow up with clients for outstanding documents. Review referral questions and OCF forms to ensure the appropriate documents are available for assessors. Process medical documents to PDF format in accordance with standard operating procedures. Check documents for duplicates and privacy breaches. Conduct conflict of interest checks. Monitor departmental queues to prioritize workload and meet timelines per departmental expectations. Cover clinic as assigned, greeting and signing in claimants, assessors and interpreters, and ensuring required consents are signed and witnessed. Scan and archive completed consent packages and associated documents. Perform additional clerical duties such as typing, filing, and scanning as required. Print and send documents by courier as required. Maintain office supplies inventory and requests orders when needed. Promote effective and efficient utilization of office resources and supplies. Support staff in assigned project based work. Participate in various educational and or training activities as required. Perform various duties as assigned. Qualifications: Must possess complete knowledge of general computer, fax, copier, scanner, and telephone. Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PDF software, and the Internet. Demonstrates efficient keyboarding skills. Ability to follow instructions and respond to management’s directions accurately. Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met. Demonstrates ability take ownership of work. Must demonstrate strong English language communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed. Must be able to work independently, prioritize work activities and use time efficiently. Must be able to maintain confidentiality. Must have the desire and ability to build positive relationships with all stakeholders and staff. Must be able to stay focused and concentrate under normal or heavy distractions. Able to work well under tight timelines and/or stressful conditions. Must possess the ability to manage change, delays, or unexpected events appropriately. Demonstrates reliability and abides by the company attendance policy. Demonstrates flexibility. Must maintain a professional and clean appearance at all times consistent with company standards. ABOUT US: SOMA provides independent medical evaluation and related services to property and casualty insurers, group disability insurers, employers, law firms, and government agencies. Clients utilize our services to facilitate fair and equitable claims settlements and enhance their risk mitigation processes. Our services are available throughout Canada. Regulatory compliance and oversight authenticated by independent third-party auditors assures clients of the integrity of our process controls. SOMA is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under provincial or federal laws.

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Responsibilities

The Medical Documents Coordinator is responsible for processing, sorting, and distributing medical briefs for Independent Medical Evaluations. They also perform various clerical duties, manage office supplies, and provide administrative support to the clinic team.

Requirements

Candidates must possess strong computer skills, including proficiency in Microsoft Office and PDF software, along with excellent English communication skills. The role requires the ability to work efficiently under tight timelines and maintain high levels of accuracy and confidentiality.

Skills

Multi-tasking
Computer skills
Organizational skills
Written communication
Verbal communication
Microsoft Word
Outlook
Excel
PDF software
Keyboarding
Data entry
Clerical duties
Time management
Attention to detail
Conflict of interest checks

Visa sponsorship

Not detected in the job text

Keywords

Medical Documents Coordinator
Independent Medical Evaluations
IME
Case management system
OCF forms
PDF
Clerical
Data entry
Microsoft Word
Outlook
Excel
Administrative support
Insurance documentation
Medical documentation
Privacy compliance
Conflict of interest
Office resources
Inventory management
Scanning
Filing

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