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Added 5 days ago
IR
Medical Reports Reviewer
IME RESOURCES LLC
Toronto, ON
- $25 to $28 CAD / hour
- Full-time
4 days in office and 1 day from home · Must have strong knowledge of medical terminology, anatomy and physiology, medications and laboratory values
Added 8 days ago
IR
Intake Coordinator (33113)
IME RESOURCES LLC
Toronto, ON
- $21 to $25 CAD / hour
- Full-time
Must possess complete knowledge of general computer, fax, copier, scanner, and telephone · Must have the desire and ability to build positive relationships with customers, vendors and all internal staff
Added 11 days ago
IR
Medical Reports Reviewer
IME RESOURCES LLC
Toronto, ON
- $25 to $27 CAD / hour
- Full-time
4 days in office and 1 day from home · Must have strong knowledge of medical terminology, anatomy and physiology, medications and laboratory values
Added 16 days ago
IR
Intake Coordinator
IME RESOURCES LLC
Toronto, ON
- $21 to $25 CAD / hour
- Full-time
Must possess complete knowledge of general computer, fax, copier, scanner, and telephone · Must have the desire and ability to build positive relationships with customers, vendors and all internal staff
Added 19 days ago
IR
Intake Coordinator
IME RESOURCES LLC
Toronto, ON
- $22 to $25 CAD / hour
- Full-time
Must possess complete knowledge of general computer, fax, copier, scanner, and telephone · Must have the desire and ability to build positive relationships with customers, vendors and all internal staff
Added 27 days ago
IR
Intake Coordinator
IME RESOURCES LLC
Toronto, ON
- $21 to $25 CAD / hour
- Full-time
Must possess complete knowledge of general computer, fax, copier, scanner, and telephone · Must have the desire and ability to build positive relationships with customers, vendors and all internal staff
Added 1 month ago
IR
On Site Service Desk Analyst
IME RESOURCES LLC
Vaughan, ON · Concord, ON
- $30 to $40 CAD / hour
- Full-time
Valid driver's license required · Must have proven skills in advanced computer troubleshooting, analysis, critical thinking and problem-solving skills
Added 1 month ago
IR
Intake Coordinator (32933)
IME RESOURCES LLC
Calgary, AB
- Full-time
Must possess the ability to manage change, delays, or unexpected events appropriately
Added 1 month ago
IR
Accounting Coordinator
IME RESOURCES LLC
Toronto, ON
- $55,000 to $65,000 CAD / year
- Full-time
Added 1 month ago
IR
Occupational Therapist Assistant (Ottawa Central or East End)
IME RESOURCES LLC
Ottawa, ON
- $27 to $35 CAD / hour
- Full-time
Added 1 month ago
IR
Occupational Health Nurse (Fort Saskatchewan, AB)
IME RESOURCES LLC
Fort Saskatchewan, AB
- Full-time
Added 1 month ago
IR
Occupational Health Nurse (Fort Saskatchewan, AB)
IME RESOURCES LLC
Calgary, AB
- Full-time
Added 1 month ago
IR
Intake Coordinator
IME RESOURCES LLC
Calgary, AB
- Full-time
Must possess the ability to manage change, delays, or unexpected events appropriately
Added 3 months ago
IR
Occupational Therapist Assistant (Barrie) (32576)
IME RESOURCES LLC
Vaughan, ON · Concord, ON
- Full-time
Added 2 months ago
IR
Disability Management Specialist (32777)
IME RESOURCES LLC
Calgary, AB
- Full-time
Added 2 months ago
IR
Intake Coordinator (32746)
IME RESOURCES LLC
Markham, ON
- Temporary
Must possess the ability to manage change, delays, or unexpected events appropriately

No more jobs.

Closed listing

IME RESOURCES LLC

Medical Documents Coordinator

8800 Dufferin Street, Vaughan, ON, L4K 0C5, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Posting language: English
Posted: Sep 17, 2026

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Original job description

Archived listing. The details below describe a past opening.

Job Details: Job Location: Vaughan ON (SOMA) - Vaughan, ON, Position Type: Full Time, Salary Range: Undisclosed, This is an entry-level position with SOMA Medical Assessments. We take our work seriously, but we also recognize that our success is dependent on the enjoyment, commitment and satisfaction of our staff. To that end, our leadership team promotes a culture of positivity and collaboration. We value feedback from team members and encourage staff to be creative and innovative, supporting the personal and professional growth of all employees. This is a full time role. The hours of this position are Monday - Friday 8 AM-4:30 PM. The Medical Documents Coordinator is responsible for processing, sorting and distributing medical briefs for Independent Medical Evaluations (IME), both electronically and in hard copy. The role requires strong multi-tasking, computer and organizational skills, as well as the ability to work quickly and efficiently. Strong written and verbal English language communication skills and an excellent command of the English language are required. Industry experience is not required, but familiarity with medical and/or insurance documentation is definitely a plus. RESPONSIBILITIES: Greet visitors and direct them appropriately. Update case management system upon receipt of medical documents. Scan/upload /download medical documents prioritized based on assessment date. Follow up with clients for outstanding documents. Review referral questions and OCF forms to ensure the appropriate documents are available for assessors. Process medical documents to PDF format in accordance with standard operating procedures. Check documents for duplicates and privacy breaches. Conduct conflict of interest checks. Monitor departmental queues to prioritize workload and meet timelines per departmental expectations. Cover clinic as assigned, greeting and signing in claimants, assessors and interpreters, and ensuring required consents are signed and witnessed. Scan and archive completed consent packages and associated documents. Perform additional clerical duties such as typing, filing, and scanning as required. Print and send documents by courier as required. Maintain office supplies inventory and requests orders when needed. Promote effective and efficient utilization of office resources and supplies. Support staff in assigned project based work. Participate in various educational and or training activities as required. Perform various duties as assigned. Qualifications: Must possess complete knowledge of general computer, fax, copier, scanner, and telephone. Must be knowledgeable of multiple software programs, including but not limited to Microsoft Word, Outlook, Excel, PDF software, and the Internet. Demonstrates efficient keyboarding skills. Ability to follow instructions and respond to management’s directions accurately. Demonstrates accuracy and thoroughness. Looks for ways to improve and promote quality and monitors own work to ensure quality is met. Demonstrates ability take ownership of work. Must demonstrate strong English language communication skills by conveying necessary information accurately, listening effectively and asking questions where clarification is needed. Must be able to work independently, prioritize work activities and use time efficiently. Must be able to maintain confidentiality. Must have the desire and ability to build positive relationships with all stakeholders and staff. Must be able to stay focused and concentrate under normal or heavy distractions. Able to work well under tight timelines and/or stressful conditions. Must possess the ability to manage change, delays, or unexpected events appropriately. Demonstrates reliability and abides by the company attendance policy. Demonstrates flexibility. Must maintain a professional and clean appearance at all times consistent with company standards. ABOUT US: SOMA provides independent medical evaluation and related services to property and casualty insurers, group disability insurers, employers, law firms, and government agencies. Clients utilize our services to facilitate fair and equitable claims settlements and enhance their risk mitigation processes. Our services are available throughout Canada. Regulatory compliance and oversight authenticated by independent third-party auditors assures clients of the integrity of our process controls. SOMA is an Equal Opportunity Employer and affords equal opportunity to all qualified applicants for all positions without regard to protected veteran status, qualified individuals with disabilities and all individuals without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, age or any other status protected under provincial or federal laws.

About employer

More about this job

Responsibilities

The Medical Documents Coordinator is responsible for processing, sorting, and distributing medical briefs for Independent Medical Evaluations. They also manage office administrative tasks, including greeting visitors, maintaining office supplies, and ensuring accurate documentation in the case management system.

Requirements

Candidates must possess strong computer skills, including proficiency in Microsoft Office and PDF software, along with excellent English communication abilities. The role requires the capacity to work efficiently under tight timelines and maintain strict confidentiality regarding sensitive medical information.

Skills

Medical documentation
Case management
Data entry
Scanning
Filing
Microsoft Word
Microsoft Outlook
Microsoft Excel
PDF software
Multi-tasking
Organizational skills
Communication
Attention to detail
Time management
Conflict of interest checks

Visa sponsorship

Not detected in the job text

Keywords

Medical Assessments
Independent Medical Evaluations
IME
Case Management
Administrative Support
Clerical Duties
Data Processing
Document Management
Privacy Compliance
Insurance Documentation
Microsoft Office
PDF
Scanning
Filing
Office Administration
Client Relations
Regulatory Compliance
Risk Mitigation
Scheduling
Inventory Management

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