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Accounting Specialist

  • Brampton, ON, Canada
  • Regional Municipality of Peel, ON, Canada

Full-time

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Job details

Job type
Full-time
Posting language
English
Posted

Original job description

As a key member of a growing fintech startup, the Accounting Specialist will be responsible for the full accounts payable cycle and general ledger management. This role requires a hands-on approach and the flexibility to assist with various accounting tasks to support the financial health of the company through accurate reporting and efficient process management.

Accounts Payable Management

  • Full-Cycle AP Management: Lead the end-to-end processing of vendor invoices, including digital capture, coding, and managing approval workflows.
  • Vendor Relations: Serve as the primary point of contact for inquiries; reconcile vendor statements and ensure all documentation (including W-9s) is accurate and up-to-date.
  • Payment Optimization: Prepare and recommend weekly payment runs, identifying opportunities to utilize credit cards to maximize cash flow and avoid unnecessary fees.
  • Compliance & Year-End: Maintain audit-ready digital records and take a lead role in the preparation and filing of annual 1099s.

General Accounting & Financial Management

  • QuickBooks Online Management: Serve as a key user of QuickBooks Online.
  • Transaction Categorization: Categorize and match all bank and credit card transactions within the system.
  • Data Integrity: Proactively identify and resolve duplicate expenses or miscategorizations to ensure "real-time" accuracy of the General Ledger.
  • Month-End Support: Assist the Controller with month-end closing tasks, including identifying expense accruals and reconciling open AP/AR balances.
  • Cross-Functional Support: Provide support for various ad-hoc accounting tasks as needed, assisting with financial projects and operational needs in a fast-paced environment.

Credit Card And Expense Management

  • Expense Oversight: Categorize all company credit card transactions and ensure alignment with department budgets.
  • Receipt Compliance: Partner with employees to ensure timely uploading of receipts and documentation for all corporate transactions.
  • Reimbursement Verification: Review employee reimbursement requests for policy compliance and accuracy before final approval.
  • Experience: Proven experience in an accounts payable or general accounting role. Familiarity with financial systems and procedures.
  • Technical Skills: Proficiency with accounting software (QuickBooks Online preferred) and bill management platforms.
  • Adaptability: A proactive and flexible mindset with the ability to manage multiple tasks and adapt to changing priorities in a startup environment.
  • Attention to Detail: Meticulous attention to detail and a high degree of accuracy in data entry and financial record management.
  • Organizational Skills: Strong organizational and time-management abilities to handle multiple tasks and deadlines.‍
  • Communication: Excellent verbal and written communication skills for interacting with vendors and internal staff.
  • Compensation: Competitive salary and stock option grant.
  • Benefits: Comprehensive medical, dental, and vision insurance plus 401(k).
  • Innovation: On-demand access to your earned wages (we use our own product!).‍
  • Culture: A mission-driven environment focused on financial empowerment, innovation, and collaborative growth.
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More about this job

Responsibilities

Manage the full accounts payable cycle, vendor relationships, payment runs, and annual 1099 preparation while maintaining accurate, audit-ready records. Manage QuickBooks Online transactions and company expenses, support month-end close and reconciliations, and assist with ad hoc accounting and operational needs.

Requirements

Candidates should have experience in accounts payable or general accounting, familiarity with financial systems and procedures, and proficiency with accounting software - QuickBooks Online preferred - and bill management platforms. The role also requires strong attention to detail, organization, time management, communication, and flexibility in a fast-paced startup environment.

Skills

  • Accounts Payable Management
  • General Ledger Management
  • QuickBooks Online
  • Invoice Processing
  • Vendor Relations
  • Bank and Credit Card Reconciliation
  • Expense Categorization
  • Month-End Closing
  • Accruals
  • 1099 Preparation and Filing
  • Employee Reimbursement Review
  • Financial Record Management
  • Attention to Detail
  • Organization and Time Management
  • Verbal and Written Communication
  • Adaptability

Benefits

  • Stock Options
  • Medical Insurance
  • Dental Insurance
  • Vision Insurance
  • 401(k)
  • On-Demand Access to Earned Wages

Visa sponsorship

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Categories

  • Finance & Accounting

Keywords

  • Accounts Payable
  • General Accounting
  • General Ledger
  • QuickBooks Online
  • Bill Management Platforms
  • Vendor Invoices
  • Invoice Coding
  • Approval Workflows
  • Vendor Statement Reconciliation
  • W-9 Forms
  • Payment Runs
  • Cash Flow Management
  • 1099 Filing
  • Bank Transactions
  • Credit Card Transactions
  • Expense Categorization
  • Duplicate Expense Detection
  • Month-End Close
  • Expense Accruals
  • Accounts Receivable
  • Corporate Credit Cards
  • Employee Reimbursements
  • Receipt Compliance
  • Financial Reporting
  • Audit-Ready Records
  • Fintech
  • Financial Services

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