Administrative Assistant
- Halifax, NS, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Posting language
- English
- Posted
Original job description
Requisition ID: 2633
Why Choose IMP Aerospace & Defence
IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able to achieve success through this teamwork mindset. That is why at IMP, you are not defined by your role.
Position Overview
The Administrative Assistant provides administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and support staff.
What You Will Do
Why Choose IMP Aerospace & Defence
IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able to achieve success through this teamwork mindset. That is why at IMP, you are not defined by your role.
Position Overview
The Administrative Assistant provides administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and support staff.
What You Will Do
- Assist in the preparation of Proposals
- Reception Duties
- Timekeeping
- Invoicing and Sales Entry
- Data Management and Library support if required.
- Maintain correspondence and filing systems
- Prepare correspondence
- Provide word processing services when required
- Handle all mail for Plant General Manager, IMP ES
- Perform routine administrative functions on behalf of Director, Plant General Manager, IMP ES
- Coordinate staff and visitor travel requirements and prepare travel claims.
- Assist in daily financial matters (Prepare Amex) for Director, Plant General Manager, IMP ES
- Provide telephone support for the staff
- Other tasks as assigned.
- Minimum of two years experience in related field.
- Minimum education level of grade 12 graduation certificate.
- Excellent typing skills.
- Proficient with Microsoft Office Suite, including Excel, Word and Power Point
- Excellent Customer Service Skills
- General business office practices
- Professional in manner and appearance and in dealing with others at all levels both inside and outside the company.
- Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), Secret Level II Security Clearance through PSPC- Contract Security Program, and Transport Canada RAIC clearance.
- All IMP's benefits become effective on your first day of work, regardless of your position.
- Employees are entitled to 3 paid personal days and 12 statutory holidays per year.
- We offer a comprehensive Benefits Package, including RRSP Program, Tuition Reimbursement Program, Long Service Awards, Volunteer Grant Program, Scholarship Program, and more!
More about this job
Responsibilities
Provides administrative and clerical support to the Director, Plant General Manager, and support staff, including reception, correspondence, filing, mail, and word processing. Assists with proposals, timekeeping, invoicing, sales entry, data management, travel arrangements and claims, and routine financial matters.
Requirements
Requires at least two years of experience in a related field and a Grade 12 graduation certificate. Candidates must have excellent typing and customer service skills, proficiency with Microsoft Office, professional business-office practices, and eligibility for the specified Canadian security and access clearances.
Skills
- Administrative Support
- Clerical Support
- Proposal Preparation
- Reception
- Timekeeping
- Invoicing
- Sales Entry
- Data Management
- Filing and Correspondence
- Word Processing
- Travel Coordination
- Travel Claims
- Financial Administration
- Typing
- Microsoft Office
- Customer Service
Benefits
- Paid Personal Days
- Statutory Holidays
- Benefits Package
- RRSP Program
- Tuition Reimbursement Program
- Long Service Awards
- Volunteer Grant Program
- Scholarship Program
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Customer Service & Support
- Finance & Accounting
- Manufacturing
Keywords
- Administrative Support
- Clerical Support
- Proposal Preparation
- Reception Duties
- Timekeeping
- Invoicing
- Sales Entry
- Data Management
- Library Support
- Correspondence
- Filing Systems
- Word Processing
- Mail Handling
- Travel Coordination
- Travel Claims
- Financial Administration
- American Express
- Telephone Support
- Microsoft Office
- Microsoft Excel
- Microsoft Word
- Microsoft PowerPoint
- Customer Service
- Business Office Practices
- Secret Level II Security Clearance
- Transport Canada RAIC Clearance
- Aerospace and Defence