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IMP Aerospace & Defence

Administrative Assistant

Halifax, NS, Canada

Job type: Full-time
Apply by: Oct 24, 2026
Posting language: English
Posted: Sep 24, 2026

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Original job description

Requisition ID: 2633

Why Choose IMP Aerospace & Defence

IMP Aerospace & Defence is not only one of the leading companies in the Aerospace field, but we are also one of the most engaging and equality advocating companies to work for. We believe that regardless of where you work at IMP Aerospace & Defence, you are a part of our ever-growing team. IMP is able to achieve success through this teamwork mindset. That is why at IMP, you are not defined by your role.

Position Overview

The Administrative Assistant provides administrative and clerical support to the Director, Plant General Manager, IMP Electronic Systems and support staff.

What You Will Do

Assist in the preparation of Proposals
Reception Duties
Timekeeping
Invoicing and Sales Entry
Data Management and Library support if required.
Maintain correspondence and filing systems
Prepare correspondence
Provide word processing services when required
Handle all mail for Plant General Manager, IMP ES
Perform routine administrative functions on behalf of Director, Plant General Manager, IMP ES
Coordinate staff and visitor travel requirements and prepare travel claims.
Assist in daily financial matters (Prepare Amex) for Director, Plant General Manager, IMP ES
Provide telephone support for the staff
Other tasks as assigned.

What You Will Bring

Minimum of two years experience in related field.
Minimum education level of grade 12 graduation certificate.
Excellent typing skills.
Proficient with Microsoft Office Suite, including Excel, Word and Power Point
Excellent Customer Service Skills
General business office practices
Professional in manner and appearance and in dealing with others at all levels both inside and outside the company.
Must be eligible to meet requirements for Canadian Controlled Goods Program (CGP), Secret Level II Security Clearance through PSPC- Contract Security Program, and Transport Canada RAIC clearance.

What We Will Do For You

All IMP's benefits become effective on your first day of work, regardless of your position.
Employees are entitled to 3 paid personal days and 12 statutory holidays per year.
We offer a comprehensive Benefits Package, including RRSP Program, Tuition Reimbursement Program, Long Service Awards, Volunteer Grant Program, Scholarship Program, and more!

IMP is committed to Employment Equity and our goal is to be a diverse workforce that is representative at all job levels. We welcome applicants from Indigenous People, Visible Minority Groups, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self identify on either your cover letter or resume.

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More about this job

Responsibilities

Provides administrative and clerical support to the Director, Plant General Manager, and support staff, including reception, correspondence, filing, mail, and word processing. Assists with proposals, timekeeping, invoicing, sales entry, data management, travel arrangements and claims, and routine financial matters.

Requirements

Requires at least two years of experience in a related field and a Grade 12 graduation certificate. Candidates must have excellent typing and customer service skills, proficiency with Microsoft Office, professional business-office practices, and eligibility for the specified Canadian security and access clearances.

Skills

Administrative Support
Clerical Support
Proposal Preparation
Reception
Timekeeping
Invoicing
Sales Entry
Data Management
Filing and Correspondence
Word Processing
Travel Coordination
Travel Claims
Financial Administration
Typing
Microsoft Office
Customer Service

Benefits

Paid Personal Days
Statutory Holidays
Benefits Package
RRSP Program
Tuition Reimbursement Program
Long Service Awards
Volunteer Grant Program
Scholarship Program

Visa sponsorship

Not detected in the job text

Keywords

Administrative Support
Clerical Support
Proposal Preparation
Reception Duties
Timekeeping
Invoicing
Sales Entry
Data Management
Library Support
Correspondence
Filing Systems
Word Processing
Mail Handling
Travel Coordination
Travel Claims
Financial Administration
American Express
Telephone Support
Microsoft Office
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Customer Service
Business Office Practices
Secret Level II Security Clearance
Transport Canada RAIC Clearance
Aerospace and Defence

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