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Added 3 hours ago
TE
Executive Assistant to Director
TRIPLE EIGHT TRANSPORT INC.
Abbotsford, BC
- $65,000 to $75,000 CAD / year
The Executive Assistant provides high-level support to the Director, with a strong focus on time management, communication, leadership coordination, and execution.
Added 3 hours ago
F
Executive Assistant
FONEMED
St. John's, NL · Greater St. John's Metropolitan Area
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 3 hours ago
F
Executive Assistant
Fonemed
St. John's, NL
- Full-time
We are seeking an exceptional Executive Assistant to work directly with our President & CEO and support the smooth and efficient operation of the executive office.
Added 7 hours ago
LS
Executive Assistant - Inclusive Education
Langley School District #35
Langley (District), BC · Langley, BC
- Full-time
EXECUTIVE ASSISTANT –INCLUSIVE EDUCATION (Exempt)
Added 1 day ago
Executive Assistant
Sinopec Canada Energy Ltd.
Calgary, AB
Added 1 day ago
BS
Executive Assistant
Bridgemans Services
Vancouver, BC
- Full-time
Added 2 days ago
JD
Executive Assistant To CEO
JD Development Group
Markham, ON
- Full-time
JD Development Group, a Markham-based real estate development company, is seeking an experienced Executive Assistant to support our CEO directly. In addition to managing her schedule and…
Added 2 days ago
Committee Clerk - Legislative Services
Capital Regional District
Victoria, BC
Added 2 days ago
EC
Executive Assistant/Office Administrator
Entreflow Consulting Group
Remote, Canada
- Full-time
- Remote
Added 2 days ago
SB
Executive Assistant, Senior Vice President and Chief Operating Officer
South Bow
Calgary, AB · Manulife Place
- Full-time
Added 2 days ago
C
Executive Assistant
Cogeco
Burlington, ON
- Full-time
The Executive Assistant to the Chief Operations Officer (COO) delivers high-level administrative support, to ensure the efficient management of pri
Added 2 days ago
CI
Executive Assistant
Cogeco Inc.
Burlington, ON
- Full-time
The Executive Assistant to the Chief Operations Officer (COO) delivers high-level administrative support, to ensure the efficient management of priori
Added 2 days ago
Executive Assistant, International Banking
Scotiabank
Toronto, ON
The Executive Assistant provides high-level administrative and strategic support to senior executives and leadership teams, by ensuring crucial support and smooth day to day operations to…
Added 2 days ago
UO
Executive Assistant, VP Finance
University of Calgary
Calgary, AB
- Full-time
The Office of VP Finance is currently seeking a Full-time Regular Executive Assistant.
Added 2 days ago
P&
Adjoint(e) executif(ve) / Executive assistant
Pratt & Whitney
Longueuil, QC
- Full-time
Added 2 days ago
A
Senior Executive Assistant
Adecco
Oshawa, ON
- $60,000 to $70,000 CAD / year
- Contract
…leadership and business operations. We are seeking an experienced Executive Administrative Assistant who thrives in a fast-paced environment and can confidently manage multiple priorities…
Added 2 days ago
H
Executive Assistant
HealthCareersInSask.ca
Regina, SK
- Full-time
The Executive Assistant, Employee Benefits, is responsible for providing administrative services to the Employee Benefit Plans B
Added 2 days ago
R
Adjoint(e) executif(ve) / Executive assistant
RTX
Longueuil, QC
- Full-time
Added 2 days ago
SD
Executive Assistant to the Secretary Treasurer - Communications Specialist
School District 67 (Okanagan Skaha)
Penticton, BC
- Full-time
Executive Assistant to the Secretary-Treasurer/ Communications Specialist
Added 2 days ago
TU
Employee Relations Coordinator and Executive Assistant to the AVP
The University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 2 days ago
AH
Executive Assistant
A Hiring Company
Surrey, BC
- Full-time
Added 2 days ago
SH
Executive Assistant
Surrey Hospitals Foundation
Surrey, BC
- Full-time
Added 2 days ago
Executive Assistant
Epic Games
Montreal, QC
Added 2 days ago
UO
Employee Relations Coordinator and Executive Assistant to the AVP
University of British Columbia
Vancouver, BC
- $6,143.67 to $8,830.25 CAD / month
- Full-time
Added 2 days ago
D
Executive Administrative Assistant
Dexian
Toronto, ON · Greater Toronto Area, Canada
- $25 to $30 CAD / hour
- Contract

Impact Recruitment

Executive Assistant/Personal Assistant

Vancouver, BC, Canada

$90,000–$100,000+, depending on experience · Full-time

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Applications open in a new tab.

Job details

Pay: $90,000–$100,000+, depending on experience
Job type: Full-time
Apply by: Nov 12, 2026
Experience: 5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.
Posting language: English
Posted: Oct 13, 2026

Original job description

Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive Assistant / Personal Assistant who can provide sophisticated administrative support across both professional and personal matters.

This is a unique opportunity for an experienced EA who is comfortable working with confidential information, managing competing priorities and taking ownership of a broad range of responsibilities. The successful candidate will act as a key right hand to the executive, providing support with corporate communications, scheduling, travel, personal financial administration and private business operations.

About the Opportunity
This position will provide comprehensive support across the executive's professional and personal responsibilities. The role will require a high degree of discretion, sound judgment and attention to detail, along with the ability to work independently and anticipate needs.
The ideal candidate will be a strong writer and communicator who can assist with public-company related communications, including news releases and website content, while also being comfortable handling highly confidential personal financial information and coordinating with external advisors.

About the Position

Manage a complex executive calendar, including meetings, appointments, commitments and changing priorities.
Coordinate domestic and international travel, including itineraries, accommodations and related logistics.
Provide administrative support related to the executive's public-company responsibilities, including coordination of corporate information and communications.
Assist with drafting, editing and coordinating news releases, announcements and other corporate communications.
Support website content by coordinating information and updates with external web and communications providers.
Prepare correspondence, documents, presentations and other materials as required.
Maintain organized records and ensure important information, deadlines and commitments are tracked.
Provide confidential administrative support related to the executive's personal finances, including monitoring bills, coordinating payments and transfers, and maintaining awareness of various accounts and financial institutions.
Liaise with banks, brokerage firms, accountants and other professional advisors as required.
Collect and organize financial statements and documentation and assist with year-end requirements for the executive and their external accountants.
Maintain an organized system for tracking personal financial obligations, accounts and important deadlines.
Provide administrative coordination and support related to private business operations.
Coordinate personal appointments, commitments and other matters as required.
Handle highly sensitive personal and corporate information with absolute discretion.
Take ownership of ad hoc projects and administrative priorities as they arise.

The Requirements

5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.
Excellent written and verbal communication skills, with the ability to draft polished, professional communications.
Strong organizational skills and exceptional attention to detail.
Demonstrated ability to manage confidential and highly sensitive information.
Experience handling personal financial administration, banking, investments or working with accountants would be a strong asset.
Comfortable liaising with external professionals including accountants, financial institutions, brokers and service providers.
Strong Microsoft Office skills and the ability to learn new systems quickly.
Exceptional judgment, discretion and professionalism.
Highly proactive, resourceful and capable of working independently.
Comfortable managing a varied workload spanning both corporate and personal responsibilities.
Experience supporting a public company, investor relations, corporate communications or publicly traded environment would be an asset.

Compensation

$90,000–$100,000+, depending on experience
4 weeks vacation
Stock participation options

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Provide comprehensive executive and personal administrative support, including calendar and travel management, corporate communications, and coordination of private business operations. Handle confidential personal financial administration, liaise with external advisors, maintain records and deadlines, and take ownership of ad hoc priorities.

Requirements

Requires at least five years of experience supporting a senior executive, excellent written and verbal communication, strong organization, attention to detail, and proven discretion with sensitive information. Personal financial administration experience is an asset, along with Microsoft Office proficiency, sound judgment, initiative, and the ability to manage varied responsibilities independently.

Skills

Executive Calendar Management
Travel Coordination
Corporate Communications
Writing And Editing
Personal Financial Administration
Banking And Investment Coordination
Confidential Information Management
Recordkeeping
External Stakeholder Liaison
Project Coordination
Microsoft Office
Organization
Attention To Detail
Judgment And Discretion
Independent Work
Prioritization

Benefits

Four Weeks Vacation
Stock Options

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Publicly Traded Company
Corporate Communications
News Releases
Website Content
Executive Calendar
Domestic Travel
International Travel
Personal Financial Administration
Banking
Investments
Financial Statements
Year-End Requirements
Accountants
Brokerage Firms
Financial Institutions
External Advisors
Private Business Operations
Microsoft Office
Confidential Information
Investor Relations
Scheduling
Correspondence
Presentations

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