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Added 3 mins ago
Donor Centre Associate
Canadian Blood Services
Surrey, Brit
Basic computer skills and the ability to learn new systems and programs. Previous knowledge of Microsoft Word and Outlook are considered assets.
Added 3 mins ago
Donor Centre Associate - Blood Collection
Canadian Blood Services
Surrey, Brit
Basic computer skills and the ability to learn new systems and programs. Previous knowledge of Microsoft Word and Outlook are considered assets.
Added 3 mins ago
NC
Property & Casualty Underwriter, CHES Special Risk
NFP Corp
Toronto, ON
- Full-time
Full support for continuing education & internal opportunities to grow as an insurance professional to advance career
Added 3 mins ago
TC
Court Support Clerk
The Corporation of the County of Lambton
Sarnia, ON
- Full-time
Conduct pre-court testing and ensure the effective operation of digital court recording systems, courtroom technology, videoconferencing equipment, and related software to support…
Added 3 mins ago
MC
Personal Support Worker - part-time
Mill Creek Care Centre
Barrie, ON
- Part-time
Personal Support Workers (PSWs) are the heart of long-term care, supporting residents with daily routines and meaningful moments that protect dignity, comfort and choice. PSW reports to the…
Added 3 mins ago
F
Community Service Counsellor
FearIsNotLove
Calgary, AB
- Full-time
FearIsNotLove creates safe spaces. We listen, we support, we encourage and we are judgement-free. We are relentless in our commitment to our clients, our communities and each other. We…
Added 3 mins ago
H
Industrial Water Business Development Lead, Western Canada
HDR
Vancouver, BC
- Full-time
In this role you will work to understand your client’s needs, develop creative solutions, support proposal development, lead the technical team, and lead the engineering design of complex…
Added 15 mins ago
CF
Case Coordinator - Transitional Housing
Centre for Mutual Wellbeing
Waterloo, ON
- Other
…listen, provide clear information, remove barriers, strengthen support systems, create opportunities, and help residents pursue their own goals without taking over decisions that belong to…
Added 15 mins ago
CS
Graphics Coordinator
CVS Studios
Oakville, ON
- Full-time
Preflight files and prepare complex dielines, cut paths, and material layouts for CNC operation and wide-format printing systems.
Added 15 mins ago
OP
Modern Workplace Manager- Microsoft M365
Ontario Power Generation
Oshawa, ON
- Full-time
Education Level: An equivalent combination of education, professional training, and directly related experience in software engineering leadership, Microsoft 365 platform delivery, cloud…
Added 15 mins ago
VR
Senior Data Modeler - 6 Month Contract
Venterra Realty
Richmond Hill, ON
- Contract
Build conformed dimensions and reusable business entities that support consistent analysis across source systems and functional domains.
Added 15 mins ago
AS
Electrical Engineering Manager
Adamson Systems Engineering
Port Perry, ON
- $100,000 to $150,000 CAD / year
- Full-time
…cutting edge tools and techniques to develop industry leading professional audio products. Our large, vertically integrated manufacturing facility offers our team the benefit of rapid…
Added 15 mins ago
SM
Senior Financial Controller
Summerhill Market
Toronto, ON
- Full-time
…analyzing variances, and providing strategic financial insights to support business decisions and operational efficiency. The Senior Financial Controller will supervise the accounting team,…
Added 15 mins ago
W
Legal & Compliance Specialist
WalterFedy
Hamilton, ON
- Full-time
This is an excellent opportunity for an experienced legal operations, contracts, compliance, governance, or risk professional who enjoys building practical systems, improving processes, and…
Added 15 mins ago
IG
Medical Administrative Assistant
Insight Global
Hamilton, ON
- Contract
Track daily staff attendance, including vacations, sick days, remote work arrangements, and leaves. Support payroll administration by maintaining attendance records and submitting payroll…
Added 15 mins ago
TM
Client Relationship Associate
Tulett, Matthews & Associates
Kirkland, QC
- Full-time
…planning. We are seeking a Client Relationship Associate to support a portfolio manager and help deliver a responsive, organized experience for…
Added 18 mins ago
Metro (6) - Sales Associate
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Burnaby, BC
…we are dedicated to enhancing the culinary journey of both professional chefs and home…
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Coordinator, Program Planning and Analysis (Non-Union)
Alectra Utilities
Markham, ON
Are you a detail-oriented and collaborative professional who thrives on organizing complex information and keeping projects on track?
Added 18 mins ago
Project Coordinator, Project Delivery - Various External Projects
Infrastructure Ontario
Toronto, ON
Support for professional development opportunities for all colleagues through a broad range of learning programs that include in-person and online training, leadership development, and…
Added 18 mins ago
Manager, Warehouse Operations & Operational Excellence
Westerkirk
Calgary, AB
Set up new warehouse operations and recruit personnel to support Manufacturing/MRO operations.
Added 18 mins ago
Project Manager
Westerkirk
Calgary, AB
Proficiency with the IFS, SAP, JDE, or other Enterprise Resource Planning (ERP) systems would be considered an asset.
Added 18 mins ago
Forklift Operator Blue
kdc/one
Knowlton, QC
…efficient and accurate movement of goods and components. In direct support of production lines, he contributes to business continuity by supplying equipment, returning components according…
Added 18 mins ago
Forklift Operator (Green - Cowansville)
kdc/one
Knowlton, QC
…efficient and accurate movement of goods and components. In direct support of production lines, he contributes to business continuity by supplying equipment, returning components according…
Added 18 mins ago
UC
Accommodation Support Facilitator - Full Time
Upper Canada Child Care
Vaughan, ON
- Full-time
We are currently recruiting a temporary Accommodation Support Facilitators to join our Team in Woodbridge at the following location(s): St. Veronica CES.
Added 18 mins ago
Regional Administrator, Region 5
Métis Nation of Ontario
North Bay, ON
Challenging, multi-disciplinary work environment that fosters learning and professional development

Impact Recruitment

Executive Assistant/Personal Assistant

Vancouver, BC, Canada

$90,000–$100,000+, depending on experience · Full-time

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Job details

Pay: $90,000–$100,000+, depending on experience
Job type: Full-time
Apply by: Nov 12, 2026
Experience: 5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.
Posting language: English
Posted: Oct 13, 2026

Original job description

Our client is a senior executive with responsibilities spanning a publicly traded company and private business operations. They are seeking a highly trusted, organized and capable Executive Assistant / Personal Assistant who can provide sophisticated administrative support across both professional and personal matters.

This is a unique opportunity for an experienced EA who is comfortable working with confidential information, managing competing priorities and taking ownership of a broad range of responsibilities. The successful candidate will act as a key right hand to the executive, providing support with corporate communications, scheduling, travel, personal financial administration and private business operations.

About the Opportunity
This position will provide comprehensive support across the executive's professional and personal responsibilities. The role will require a high degree of discretion, sound judgment and attention to detail, along with the ability to work independently and anticipate needs.
The ideal candidate will be a strong writer and communicator who can assist with public-company related communications, including news releases and website content, while also being comfortable handling highly confidential personal financial information and coordinating with external advisors.

About the Position

Manage a complex executive calendar, including meetings, appointments, commitments and changing priorities.
Coordinate domestic and international travel, including itineraries, accommodations and related logistics.
Provide administrative support related to the executive's public-company responsibilities, including coordination of corporate information and communications.
Assist with drafting, editing and coordinating news releases, announcements and other corporate communications.
Support website content by coordinating information and updates with external web and communications providers.
Prepare correspondence, documents, presentations and other materials as required.
Maintain organized records and ensure important information, deadlines and commitments are tracked.
Provide confidential administrative support related to the executive's personal finances, including monitoring bills, coordinating payments and transfers, and maintaining awareness of various accounts and financial institutions.
Liaise with banks, brokerage firms, accountants and other professional advisors as required.
Collect and organize financial statements and documentation and assist with year-end requirements for the executive and their external accountants.
Maintain an organized system for tracking personal financial obligations, accounts and important deadlines.
Provide administrative coordination and support related to private business operations.
Coordinate personal appointments, commitments and other matters as required.
Handle highly sensitive personal and corporate information with absolute discretion.
Take ownership of ad hoc projects and administrative priorities as they arise.

The Requirements

5+ years of experience supporting a senior executive as an Executive Assistant, Personal Assistant or similar role.
Excellent written and verbal communication skills, with the ability to draft polished, professional communications.
Strong organizational skills and exceptional attention to detail.
Demonstrated ability to manage confidential and highly sensitive information.
Experience handling personal financial administration, banking, investments or working with accountants would be a strong asset.
Comfortable liaising with external professionals including accountants, financial institutions, brokers and service providers.
Strong Microsoft Office skills and the ability to learn new systems quickly.
Exceptional judgment, discretion and professionalism.
Highly proactive, resourceful and capable of working independently.
Comfortable managing a varied workload spanning both corporate and personal responsibilities.
Experience supporting a public company, investor relations, corporate communications or publicly traded environment would be an asset.

Compensation

$90,000–$100,000+, depending on experience
4 weeks vacation
Stock participation options

At Aplin - together with our brands CompuStaff, Impact Recruitment, and Vantix Systems - we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

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More about this job

Responsibilities

Provide comprehensive executive and personal administrative support, including calendar and travel management, corporate communications, and coordination of private business operations. Handle confidential personal financial administration, liaise with external advisors, maintain records and deadlines, and take ownership of ad hoc priorities.

Requirements

Requires at least five years of experience supporting a senior executive, excellent written and verbal communication, strong organization, attention to detail, and proven discretion with sensitive information. Personal financial administration experience is an asset, along with Microsoft Office proficiency, sound judgment, initiative, and the ability to manage varied responsibilities independently.

Skills

Executive Calendar Management
Travel Coordination
Corporate Communications
Writing And Editing
Personal Financial Administration
Banking And Investment Coordination
Confidential Information Management
Recordkeeping
External Stakeholder Liaison
Project Coordination
Microsoft Office
Organization
Attention To Detail
Judgment And Discretion
Independent Work
Prioritization

Benefits

Four Weeks Vacation
Stock Options

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Personal Assistant
Publicly Traded Company
Corporate Communications
News Releases
Website Content
Executive Calendar
Domestic Travel
International Travel
Personal Financial Administration
Banking
Investments
Financial Statements
Year-End Requirements
Accountants
Brokerage Firms
Financial Institutions
External Advisors
Private Business Operations
Microsoft Office
Confidential Information
Investor Relations
Scheduling
Correspondence
Presentations

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