Payroll Manager

Imperial Brady is a leading distributor of foodservice packaging, facilities maintenance supplies, printing papers, and equipment across North America. With a strong and growing presence in Canada, we proudly serve Canadian businesses and communities with the highest standards of quality, reliability, and service.

A Deep Canadian Legacy

Imperial Brady Canada is deeply rooted in the country, with over 135 years of Canadian history and a workforce of 1,500 Canadian employees. Our operations span 35 locations from coast to coast, including Saint John, Newfoundland and Vancouver, British Columbia - ensuring efficient service and local support nationwide. We are incorporated in Canada, and our 100% Canadian leadership team ensures that decisions for Canada are made in Canada.

Trusted by Canadian Businesses

We are a key distributor partner to many Canadian manufacturers, supporting long-standing relationships and ensuring the timely availability of high-quality products. Our Canadian customer service team understands the unique needs of Canadian businesses and delivers tailored solutions with a local touch.

The Payroll Manager is responsible for the leadership, administration, accuracy, and compliance of all payroll operations across Canada. This role oversees the day-to-day payroll function while playing a critical role in business acquisitions, payroll integrations, system implementations, process improvements, and compliance initiatives.

The successful candidate will ensure accurate and timely payroll processing for a growing and evolving organization while partnering closely with Human Resources, Finance, Benefits, and external vendors. This position requires strong payroll expertise, project management capabilities, and experience integrating newly acquired businesses into existing payroll and HR processes.

Responsibilities:

Payroll Operations

• Lead the end-to-end payroll process for all Canadian employees, ensuring accuracy, timeliness, and compliance.
• Manage bi-weekly, semi-monthly, and special payroll cycles as required.
• Oversee payroll changes including new hires, terminations, promotions, transfers, bonuses, commissions, and other employee transactions.
• Review payroll reconciliations, remittances, year-end activities, and payroll reporting.
• Ensure compliance with federal and provincial legislation
• Manage payroll audits and support internal and external audit requirements.
• Maintain payroll records and ensure confidentiality of employee information.

Acquisition and Integration Management

• Lead payroll due diligence activities during acquisitions.
• Assess payroll risks, practices, policies, and systems of acquired organizations.
• Develop and execute payroll integration plans aligned with acquisition timelines.
• Coordinate employee data migration, payroll system conversions, and process standardization.
• Partner with HR, Finance, IT, and business leaders to ensure seamless integration of acquired employees into payroll and benefit programs.
• Identify and resolve payroll-related integration challenges while ensuring a positive employee experience.

Compliance and Governance

• Maintain compliance with CRA, Revenu Québec, employment standards, pension, and statutory requirements.
• Monitor legislative changes and implement required payroll process updates.
• Ensure accurate remittance of taxes, deductions, garnishments, benefits, and retirement contributions.
• Develop, document, and maintain payroll policies, procedures, and internal controls.

Systems and Continuous Improvement

• Act as the payroll subject matter expert for payroll systems and related technologies.
• Lead payroll system enhancements, upgrades, testing, and implementations.
• Identify opportunities for automation and process efficiency.
• Develop payroll metrics, dashboards, and management reporting.
• Support HRIS and payroll system integrations related to organizational growth and acquisitions.

Leadership

• Manage and develop payroll team members.
• Establish service level expectations and drive a culture of accountability and continuous improvement.
• Provide coaching, performance management, and professional development opportunities.
• Foster strong relationships with internal stakeholders and external partners.

Qualifications:

• Bachelor's degree in Human Resources, Accounting, Finance, Business Administration, or related field.
• Payroll Compliance Practitioner (PCP) designation required.
• Certified Payroll Manager (CPM) designation considered an asset.
• 7+ years of progressive payroll experience, including leadership responsibilities.
• Experience managing Canadian payroll in a multi-province environment and unionized enviroments
• Demonstrated experience supporting mergers, acquisitions, and payroll integrations.
• Experience with HRIS and payroll systems implementations and data conversions.
• Experience working in a large, complex, and fast-paced organization.
• Strong knowledge of Canadian payroll legislation.
• Experience with payroll systems such as Dayforce
• Advanced Excel and reporting capabilities.
• Knowledge of HRIS integrations and data management best practices.
• Stakeholder management and influencing skills
• Excellent communication skills in English and French

Other Working Conditions:

• Hybrid work model.
• Indoor office environment.
• Ability to work in a fast-paced environment.
• Prolong periods of sitting, and computer and phone use.

At Imperial Brady, we offer an exciting environment in which to work, learn, and grow professionally. We are excited to continue to invite talented individuals with a passion for excellence to join our team. As a family-owned and operated company, we value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits.

Imperial Brady is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. If you require any support in the application process, including disability accommodation, please contact hrcanada@imperialdade.com.