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Imperial Brady

Proposal Coordinator

Joliette, QC, Canada
Sherbrooke, QC, Canada

Education: High school diploma
Posting language: English
Posted: Sep 25, 2026

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Original job description

Imperial Brady is a leading distributor of foodservice packaging, facilities maintenance supplies, printing papers, and equipment across North America. With a strong and growing presence in Canada, we proudly serve Canadian businesses and communities with the highest standards of quality, reliability, and service.

A Deep Canadian Legacy

Imperial Brady Canada is deeply rooted in the country, with over 135 years of Canadian history and a workforce of 1,500 Canadian employees. Our operations span 35 locations from coast to coast, including Saint John, Newfoundland and Vancouver, British Columbia - ensuring efficient service and local support nationwide. We are incorporated in Canada, and our 100% Canadian leadership team ensures that decisions for Canada are made in Canada.

Trusted by Canadian Businesses

We are a key distributor partner to many Canadian manufacturers, supporting long-standing relationships and ensuring the timely availability of high-quality products. Our Canadian customer service team understands the unique needs of Canadian businesses and delivers tailored solutions with a local touch.

Superior SANY Solutions, a division of Imperial Brady Canada, has a job open in Joliette, QC. We are seeking a highly organized and detail-oriented Proposal Coordinator to support our sales team in the preparation, coordination, and follow-up of customer quotations and proposals.

The Proposal Coordinator will act as a central point of coordination between sales representatives, customers, suppliers, and internal departments to ensure proposals are accurate, complete, competitive, and delivered within required timelines. This position is particularly suited to someone who is structured, resourceful, comfortable managing multiple priorities, and able to work effectively in a fast-paced sales environment.

Responsibilities:

Proposal & Quotation Management

Coordinate the preparation and submission of customer quotations and proposals.
Prepare quotations for major customers, including equipment, special orders, and opportunities requiring customized pricing.
Prepare quotations and supporting documentation on behalf of sales representatives.
Review proposals for accuracy, completeness, pricing, product information, and professional presentation before submission.
Enter and maintain quotations, pricing, discounts, and related information in company systems.
Track outstanding quotations and coordinate follow-up with the sales team.
Maintain organized records of proposals, quotations, pricing, and supporting documentation.

Pricing & Supplier Coordination

Request pricing, product information, and supporting documentation from suppliers.
Coordinate special pricing requests and ensure required information is obtained within proposal deadlines.
Work with sales representatives and internal teams to identify appropriate products and solutions for customer requirements.

Sales & Customer Support

Respond to requests for information from sales representatives and customers.
Assist the sales team with documentation and information required to advance opportunities.
Maintain and update customer records and relevant pricing information.
Coordinate internally to resolve missing information or issues that could delay a quotation or proposal.
Provide timely status updates on proposals and outstanding requests.

Process & Administration

Manage multiple proposals and deadlines simultaneously while maintaining a high level of accuracy.
Identify opportunities to improve the efficiency and consistency of the proposal process.
Perform other duties related to sales support and proposal coordination as required.

Qualifications:

High school diploma required; college diploma in business administration, sales, marketing, procurement, or a related field is an asset.
Previous experience in proposal coordination, sales support, customer service, estimating, purchasing, or a related role is an asset.
Strong organizational skills with excellent attention to detail.
Ability to manage multiple priorities and deadlines in a fast-paced environment.
Strong written and verbal communication skills.
Strong analytical and problem-solving abilities.
Comfortable working independently while collaborating closely with the sales team.
Proficiency with the Microsoft suite, particularly Excel (intermediate to advanced), Word, Outlook, and Teams.
Experience working with customer, quotation, pricing, ERP, or CRM systems is an asset.
Bilingual French/English is an asset, particularly when communicating with customers and suppliers outside Québec.

Working/Other Conditions:

Hybrid work model.
Indoor office environment.
Ability to work in a fast-paced environment.
Prolong periods of sitting, and computer and phone use.

At Imperial Brady, we offer an exciting environment in which to work, learn, and grow professionally. We are excited to continue to invite talented individuals with a passion for excellence to join our team. As a family-owned and operated company, we value our people and strive to create rewarding career opportunities by offering competitive salaries and benefits.

Imperial Brady is an EEO Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, pregnancy, status as a parent, national origin, age, disability (physical or mental), family medical history or genetic information, political affiliation, military service, or other non-merit based factors. If you require any support in the application process, including disability accommodation, please contact hrcanada@imperialdade.com.

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More about this job

Responsibilities

The Proposal Coordinator manages the preparation, submission, and follow-up of customer quotations and proposals while acting as a central point of contact for sales, suppliers, and internal departments. They are responsible for maintaining pricing accuracy, coordinating special requests, and ensuring all documentation meets professional standards within established timelines.

Requirements

Candidates should have a high school diploma, with a college diploma in business, sales, or a related field considered an asset. Proficiency in Microsoft Office, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment are required.

Skills

Proposal coordination
Sales support
Customer service
Pricing management
Data entry
Microsoft Excel
Microsoft Word
Microsoft Outlook
Microsoft Teams
Analytical skills
Problem-solving
Organizational skills
Communication
Time management
Attention to detail

Benefits

Competitive salaries

Visa sponsorship

Not detected in the job text

Keywords

Proposal Coordinator
Sales Support
Quotation Management
Pricing
Customer Service
Procurement
ERP
CRM
Microsoft Office
Data Management
Supply Chain
Administrative Support
Hybrid Work
Foodservice Packaging
Facilities Maintenance
Bilingualism
Documentation
Sales Operations

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