Scheduler and Leave Management Coordinator

Inclusion Langley Society is a leading non-profit organization providing services and support to children, youth and adults with intellectual and developmental disabilities across Langley and surrounding communities. Established in 1959, the Society delivers a comprehensive range of community-based programs that support over 3,000 individuals annually in achieving greater independence, inclusion and quality of life. We are committed to providing high-quality, person-centered support while fostering a respectful, collaborative, and inclusive workplace that values the contributions of our employees.

Position Overview

Are you someone who thrives in fast‑paced environments, brings calm to complexity, and enjoys being at the heart of workforce coordination?

Inclusion Langley Society (ILS) is looking for a Temporary Full-Time (12 Months) Scheduling and Leave Management Coordinator to join our people and culture team and play a vital role in supporting the continuity of care and services for individuals with intellectual and developmental disabilities. This is an excellent opportunity for someone who is detail-oriented, collaborative, and passionate about creating positive outcomes through effective workforce coordination.

Reporting to the Workforce Planning Manager, the incumbent will support staff scheduling across multiple programs, oversee employee leave administration, and ensure compliance with collective agreements, employment standards, and internal policies. Your work directly supports frontline teams and leadership by ensuring schedules are accurate, coverage is maintained, and employee leave is managed with fairness, confidentiality, and professionalism. Your ability to solve problems, adapt to changing priorities, and communicate effectively will contribute directly to the success of our teams and the people we support.  

This is an on-site position with a standard schedule that will vary based on operational needs. 

Key Responsibilities:

• Coordinate and maintain staff schedules across diverse programs and service locations.
• Process and communicate scheduling changes, shift adjustments, and coverage needs in a timely manner.
• Administer and track all employee leaves, including vacation, sick time, statutory and unpaid leaves.
• Ensure scheduling and leave practices align with collective agreements and employment legislation.
• Monitor absenteeism trends and escalate concerns appropriately.
• Collaborate closely with Payroll, HR, and program leaders to ensure accurate reporting and continuity.
• Prepare scheduling, overtime, and leave usage reports to support operational and leadership decisions.
• Support accommodation and return‑to‑work planning under management direction.
• Handle sensitive employee information with discretion and professionalism.

Qualifications

• Certificate in Human Resources, Office Administration, Business, or a related field (degree preferred).
• 1–2 years of experience in scheduling, coordination, or administrative roles.
• Experience in social services, healthcare, or non‑profit environments is an asset.
• Familiarity with HRIS, scheduling systems, Microsoft Office, and data reporting tools.
• Knowledge of employment legislation, policies, and staff rostering practices.
• Ability to provide a Driver’s Abstract reflecting a clean driving record.

Additional Position Information

• Strong communication skills are essential, with the ability to engage respectfully and effectively with supported individuals, families, and interdisciplinary team members.
• The regular work schedule for this position is Monday through Friday, from 10:00 a.m. to 6:00 p.m.; however, flexibility is required, and hours of work may vary based on operational needs and requirements.
• This is a temporary position with an anticipated end date of December 31, 2027. Please note that this end date is tentative and may be amended based on operational and organizational needs. The expected start date for this position is December 28, 2026.

Requirements

• This role requires the incumbent to undergo a Police Information Check (PIC), and a Vulnerable Sector Check by the Ministry of Justice.
• Valid Class 5 Driver's License and ability to provide a clean driving record.

Why Work with ILS?

• Be part of a mission‑driven nonprofit making a real impact in the community
• A supportive and collaborative team environment
• Opportunities to build and strengthen your skills in a complex, multi‑program organization

How to Apply

Internal Applicants: please submit your RESUME and COVER LETTER by accessing your ADP profile > Myself > Talent and then select Career Centre. 

External Applicants: please submit your RESUME and COVER LETTER through the careers link at Inclusionlangley.com/careers.

We thank all applicants for their interest in working with ILS. Due to the volume of applicants, only those qualified and shortlisted will be contacted.

We gratefully acknowledge that our work takes place on the traditional and unceded territories of the Máthxwi (Matsqui), qʼʷa:n̓ƛʼən ̓(Kwantlen), q̓icə̓ y̓(Katzie), and Semyome (Semiahmoo) First Nations where we live, learn, work and play.