Assistant

Company Description Incorporation Inc. provides corporate services to entrepreneurs, law firms, and accounting firms across Canada. The company specializes in incorporations, partnership registrations, not-for-profit formations, annual returns, and a wide range of transactional services and corporate documents. Incorporation Inc. is known for excellent customer service and quick turnaround times, supporting clients in managing their corporate compliance efficiently. The organization also offers customized outsourced solutions to small and mid-sized law and accounting firms that do not have in-house corporate services departments, creating flexible and scalable support options for professional practices.

Role Description This part-time Assistant role is an on-site position based in Calgary, AB. The Assistant will support daily administrative and corporate service tasks, including preparing, organizing, and filing incorporation and registration documents, maintaining records, updating client files, invoicing and billing. Responsibilities include handling correspondence with clients and government agencies, managing data entry, and assisting with the preparation of annual returns and other corporate filings. The role involves coordinating schedules, tracking deadlines, and ensuring documents are completed accurately and on time. The Assistant may also help with basic client inquiries, internal reporting, and other office support duties as needed.

Qualifications

• Strong administrative skills, including document preparation, data entry, and records management.
• Proficiency with office software (e.g., word processing, spreadsheets, email, and document management tools).
• Excellent organizational and time-management abilities to handle multiple tasks and deadlines.
• Clear, professional written and verbal communication skills for working with clients and colleagues.
• Attention to detail and accuracy in reviewing and processing corporate documents and forms.
• Ability to work independently on assigned tasks while collaborating effectively within a small team.
• Previous experience in an office, legal, accounting, or corporate services environment is an asset.
• Post-secondary education in business administration, legal studies, or a related field is beneficial.
• Preference will be given to candidates with CORES Level 1 Certification.