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Added 49 mins ago
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Added 1 day ago
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Closed listing

Independent Schools Association (ISA)

School Administrator (Examinations)

ON, Canada
Essex, ON, Canada

Full-time

This opening has closed.

The original listing is kept below for reference.

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About employer

Job details

Job type: Full-time
Closing date: Nov 6, 2026
Posting language: English
Posted: Oct 7, 2026

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Original job description

Archived listing. The details below describe a past opening.

New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations.

Description

New Hall School is seeking to appoint a School Administrator (Examinations) to join our School on a term time only basis. The School Administrator will support the Examinations Manager in ensuring the effective planning, coordination, and delivery of internal and external examinations. Alongside this role, the School Administrator (Examinations) works to support the Head of Learning Development in the administration of Access Arrangements for students.

The role contributes to the smooth running of the School’s administrative function and upholds the School’s Catholic ethos, values, and strategic aims.

Key Responsibilities

to assist the Examinations Manager with the electronic entry of candidates for examinations, ensuring accuracy of entry codes and tiers
to distribute examination entry forms to students and Heads of Department
to assist the Examinations Manager in the production of timetables for internal and external examinations and to distribute these to students and relevant staff
to assist in coordinating and supporting the invigilation team, including training arrangements
to ensure that secure examination materials are always kept secure and that the JCQ regulations are always adhered to
to support the Examinations Manager in ensuring that all examinations are run according the JCQ regulations; this includes being present in the examination venues at the start and end of examinations
to act as a lead invigilator when required
to assist the Examinations Manager in the secure and accurate collection, preparation and postage of examination materials
to proofread documents, ensuring accuracy and adherence to house style and administrative guidelines
to review administrative processes and to propose improvements, efficiencies, and cost savings

The Successful Candidate Will Be Expected

to have a clear understanding of, and commitment to, the aims and ethos of a Catholic independent boarding and day School
to be educated to A Level standard (or equivalent)
to have previous experience of working in a School or similar educational environment
to have experience in examination administration or invigilation
to have excellent communication, organisational, and interpersonal skills
to demonstrate a high level of accuracy, discretion, and attention to detail
to have strong IT skills, including experience with databases and spreadsheets
to demonstrate a calm, approachable, and empathetic manner when working with young people
to be able to manage a varied workload, prioritise effectively, and work under pressure
to demonstrate a positive, proactive, and flexible attitude

What New Hall Offers

Excellent benefits & CPD
Lunch without charge in term time
Discounted annual membership for New Hall Sport Club

New Hall School offers an exceptional working environment. The main campus occupies the stunning Grade I listed former Tudor palace of Beaulieu. The School’s conference and events venue is at the Grade I listed Boreham House, one mile away. New Hall is a warm, welcoming, and supportive community, with a staff of around 300.

Beaulieu Park railway station is at the entrance to New Hall’s Avenue: 30 minutes to Stratford and 38 minutes to London Liverpool Street. The Elizabeth Line at Shenfield (13 minutes by train) terminates at Heathrow airport. There are nearby airports: London Stansted, London Southend and London City.

Early applications are encouraged. We reserve the right to interview and appoint prior to the closing date of this advertisement.

All adults employed by the New Hall School have a responsibility for data protection and have a duty to observe and follow the principles of the GDPR Regulations. All applicants must be able to provide evidence of their Right to Work in the UK prior to commencement of employment. As part of our need to comply with UK immigration rules, you will be required to provide Home Office stipulated documentation prior to interview.

As well as verification of identity, we ask all successful candidates to undertake an enhanced DBS disclosure. In line with Keeping Children Safe in Education (KCSIE) guidance, we may also conduct an online search about any shortlisted candidates as part of our due diligence to identify any matters that might relate directly to our legal duty to meet safeguarding duties, in accordance with Keeping Children Safe in Education (KCSIE). New Hall School is committed to safeguarding and promoting the welfare of children and young people and expects all staff and volunteers to share this commitment.

SAFEGUARDING AND FURTHER INFORMATION

Due to the nature of this role, it will be necessary for the appropriate level of criminal record disclosure to be undertaken. In making your application, it is essential you disclose whether you have any pending charges, convictions, bind-overs or cautions and, if so, for which offences. This post will be exempt from the provisions of Section 4 (2) of the Rehabilitation of Offenders Act 1974. Therefore, applicants are not entitled to withhold information about convictions which for other purposes are ‘spent’ under the provision of the Act, and, in the event of the employment being taken up; any failure to disclose such convictions will result in dismissal or disciplinary action. The fact that a pending charge, conviction, bind-over or caution has been recorded against you will not necessarily debar you from consideration for this appointment.

About employer

More about this job

Responsibilities

Support the Examinations Manager with candidate entries, examination timetables, invigilator coordination, regulatory compliance, and the secure handling and dispatch of examination materials. Assist with student access arrangements, proofread documents, and identify improvements to administrative processes.

Requirements

Candidates should have A Level education or equivalent, experience in a school or similar educational setting, and experience with examination administration or invigilation. They should bring strong communication, organisational, interpersonal, IT, and accuracy skills, and be able to manage competing priorities calmly and flexibly while supporting young people.

Skills

Examination Administration
Examination Scheduling
Candidate Entries
Invigilation Coordination
Examination Security
JCQ Regulations
Access Arrangements Administration
Document Proofreading
Process Improvement
Communication
Organisation
Interpersonal Skills
Accuracy and Attention to Detail
Discretion
Database and Spreadsheet Skills
Workload Prioritisation

Benefits

Professional Development
Complimentary Lunch During Term Time
Discounted Annual Membership for New Hall Sport Club

Visa sponsorship

Not detected in the job text

Keywords

Examination Administration
Internal Examinations
External Examinations
Candidate Entries
Entry Codes
Examination Tiers
Examination Timetables
Invigilation
Invigilator Training
JCQ Regulations
Examination Materials
Secure Handling
Access Arrangements
Learning Development
Document Proofreading
House Style
Administrative Processes
Process Improvement
Cost Savings
Databases
Spreadsheets
Data Protection
GDPR
Safeguarding
Enhanced DBS Disclosure
Catholic School

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