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TS
Marine Agent - Operations Coordinator
TORMAR Shipping Agency
Montreal, QC
- Full-time
Role Description The Marine Agent - Operations Coordinator is a full-time, on-site role based in Montreal, QC. This position coordinates day-to-day vessel operations, including arranging…
Added 1 hour ago
MG
Business Systems Analyst, Clinical Informatics
Michael Garron Hospital
Toronto, ON
- Full-time
Actively working with the rest of the department in meeting service level agreement targets and reporting requirements
Added 1 hour ago
OL
Part-Time Education Coordinator (Mandarin/English)
Oxford Learning Centres Inc.
Vancouver, BC
- Part-time
This position will involve at least three days per week, Monday/Wednesday/Saturday availability is preferred · Three days per week required
Added 2 hours ago
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Coordinator, Revenue Services
Sanya’k̓ula
Burnaby, BC
- Full-time
The Coordinator, Revenue Services participates in the strategic and operational planning and development of policies and procedures for accounting services throughout BCCSS, and leads…
Added 2 hours ago
CL
Resident Advisor
Campus Living Centres
Welland, ON
- Full-time
Must possess superior verbal communication skills · Must possess above average customer service skills
Added 2 hours ago
IT
Electrical & Instrumentation Coordinator
Irving Tissue
Toronto, ON
- Full-time
We pride ourselves in our commitment to providing the best quality products and exceptional service to our consumers and customers.
Added 2 hours ago
EI
Payroll Coordintor
Edmonton International Airport (YEG)
Edmonton, AB
- Full-time
Added 2 hours ago
K
Logistics Coordinator (11p-7a)
Kuehne+Nagel
Brampton, ON
- $44,000 to $68,000 CAD / year
- Full-time
As the Logistics Coordinator you will be responsible for maintaining excellent service levels for our internal and external customers through accurate data entry, continuous process…
Added 2 hours ago
OPERATIONS COORDINATOR FOR THE SCHOOL ORGANISATION
LCI Education
Montreal, QC
As the Operations Coordinator of the School Organization, you are responsible for coordinating the activities of the School Organization Department as well as providing administrative…
Added 2 hours ago
OPERATIONS COORDINATOR FOR THE SCHOOL ORGANISATION
LCI Education
Montreal, QC
As the Operations Coordinator of the School Organization, you are responsible for coordinating the activities of the School Organization Department as well as providing administrative…
Added 2 hours ago
S
Production Quality Coordinator
Safran
Mirabel, QC
- Full-time
Added 2 hours ago
PH
Scheduling Coordinator
ParaMed Home Health Care
Oshawa, ON
- Full-time
As an Scheduling Coordinator, you will act as the primary point of contact for clients and field staff, offering superior customer service skills as you match clients in need of care to…
Added 2 hours ago
PH
Overnight Customer Care Coordinator
ParaMed Home Health Care
Kitchener, ON
- Part-time
…and field staff. Responsible for providing superior customer service skills as they match clients in need of care to appropriate field staff. This is an Overnight Part-Time role from 10pm…
Added 2 hours ago
CL
Fleet & Technical Services Coordinator
Charger Logistics Inc
Brampton, ON
- Full-time
We are seeking a hands-on and proactive Fleet & Technical Services Coordinator to support our senior team with truck, trailer, and refrigeration-related operations. This position will act…
Added 3 hours ago
KU
Part-Time Conference Services Assistant & Event Planner (contract)
King's University College
London, ON
- $24 CAD / hour
- Part-time
Reporting to the Conference Services Coordinator, this position is intended to provide operational and administrative support allowing for efficient management of room bookings, event…
Added 3 hours ago
CO
Tax & Water Coordinator
City of St. Catharines
St. Catharines, ON
- Full-time
About the Role: Reporting to the Revenue and Collections Manager, the Tax & Water Coordinator coordinates specialized property tax and water revenue administration, including tax…
Added 3 hours ago
MC
Senior Legal Administrative Coordinator
Mercedes-Benz Canada
Mississauga, ON
- $66,327 to $91,199 CAD / year
- Full-time
As the Senior Legal Administrative Coordinator, you will provide high-quality administrative and operational support to the Legal Department. You will coordinate legal documents, records,…
Added 3 hours ago
CL
Fleet & Technical Services Coordinator
Charger Logistics Inc.
Brampton, ON
- Full-time
We are seeking a hands-on and proactive Fleet & Technical Services Coordinator to support our senior team with truck, trailer, and refrigeration-related operations. This position will act…
Added 3 hours ago
KC
Logistics Coordinator
Kim Cosic Consulting Inc.
Vaughan, ON
- $24 to $25 CAD / hour
- Full-time
3 Days in office - potential for 2 days once up and running
Added 3 hours ago
VH
RN/RPN - Adult Visiting Program (Central)
VHA Home HealthCare
Toronto, ON · North York, ON
- Part-time
Estimated annual earning potential: $80,000–$130,000. Actual earnings may vary based on availability and service volumes
Added 3 hours ago
ST
Construction Coordinator
Scarborough Transit Connect
Toronto, ON · Scarborough, ON
- Full-time
…Scarborough Subway Extension will bring the TTC’s Line 2 subway service nearly eight kilometers farther into Scarborough. It will extend from Kennedy Station to Sheppard Avenue and McCowan…
Added 3 hours ago
ES
Facilities Maintenance Coordinator
Equans Services Canada & US
Toronto, ON · Scarborough, ON
- Full-time
We are looking for a Facilities Maintenance Coordinator !
Added 3 hours ago
MO
Transportation Coordinator- Sun-Wed, 1:00pm-11:30pm
Martin-Brower of Canada Co.
Baie-D'Urfé, QC
- Full-time
The Transportation Coordinator role supports the Transportation department with administrative tasks. He or she supports planning the hourly workforce while nurturing an environment that…
Added 3 hours ago
BC
Logistics & Transports Coordinator
BEWI Connect
Laval, QC
- Full-time
The role of the logistics & transport coordinator is to coordinate the transport to make sure our recycling material arrives at its destination in a timely matter. Your actions will be to…
Added 3 hours ago
L
Meat/Seafood Clerk - Full Time
Longo's
Richmond Hill, ON
- Full-time
Do you have outstanding customer service skills? Are you passionate about the food industry?

Indigenous Perspectives Society

Administrative Support Coordinator

Vancouver, BC, Canada

The rate of pay is between $24.76 – $26.38 per hour. · Full-time

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Job details

Pay: The rate of pay is between $24.76 – $26.38 per hour.
Job type: Full-time
Apply by: Dec 3, 2026
Education: High school diploma
Posting language: English
Posted: Nov 3, 2026

Original job description

About The Job

This position will provide administrative support to CMHA’s new Psychiatry Services program. The Psychiatry Services program represents one tier of a provincial stepped care continuum for anxiety and depression. Reporting to the Lead, Integrated Community Response for Depression & Anxiety, the Administrative Support Coordinator will be responsible for administrative and technical support tasks to assist with day-to-day operations and to support the psychiatric physicians providing patient services within the program.

Duties And Responsibilities

The duties and responsibilities include but are not limited to:

Provides administrative support to the Psychiatry Services program to assist physicians in providing optimal patient care.
Act as primary administrator of the Collaborative Health Record (CHR) to:
Receive, review, and process incoming patient referrals received by fax, email, and telephone, ensuring referrals are accurately documented, tracked, and maintained within electronic and manual filing systems.
Conduct preliminary review of referrals to confirm completeness and basic eligibility criteria and forward documentation to appropriate clinical staff to support patient intake and service coordination.
Distribute, collect, and organize patient questionnaires, consent forms, and related documentation, maintaining accurate and accessible client records in accordance with program requirements.
Enter and update referral and patient information in electronic systems to support clinic workflows.
Assist with referral triage and assignment to appropriate providers under the direction of clinicians and/or program managers.
Schedule and confirm patient appointments for individual and group services, including virtual and in-person visits, and maintain appointment calendars and program waitlists as required.
Ensures timely and complete correspondence with patients and referring family physicians.
Provides reception services for physicians delivering in-office visits, greeting clients, responding to inquiries by

telephone and in person, and directing clients, physicians’ offices, and external stakeholders to appropriate resources or staff as required.

Responds to routine information requests related to Psychiatry Services programs from clients, physicians’ offices, partner organizations, and the public. Provides general information about program services and policies and refers complex issues to physicians or designated staff.
Responds to technical and database queries as they relate to the Psychiatry Services CHR.
Performs duties including entering client information and preparing correspondence, reports, charts, tables, letters, presentation materials, and program documentation from rough drafts, general instructions, or electronic recordings using software applications such as Microsoft Word, Excel, PowerPoint, and database systems.
Maintains electronic and manual filing systems for client records and program documentation. Performs record

management duties such as setting up and maintaining filing systems, indexing records, retrieving files as requested, and ensuring client data within the clinical health record (CHR) database is accurate and up to date.

Ensures physician practice administrative needs are monitored and supported, including coordinating documentation, maintaining registers and manuals, and organizing materials required for program operations.

Support data monitoring for quality assurance purposes.

Ensures the completeness and accuracy of program records to support reporting on key performance indicators

such as referral volumes and characteristics, wait times, and number of client encounters. Gathers and compiles program statistics and maintains related data to support ongoing monitoring, quality assurance, and program evaluation activities.

Liaises with internal teams and external partners, including the BounceBack® administrative teams, to coordinate step-up and step-down mechanisms for appropriate clients and ensure continuity of service.
Other administrative or technical duties as assigned.

About You

The successful candidate will bring well-developed administrative skills to organize and administer medical practice support functions. Must be able to demonstrate good interpersonal skills, attention to detail, resourcefulness and excellent knowledge of office support technologies and programs including MS Office skills, video conferencing, and electronic medical record platforms.

Qualifications And Experience

Education & Experience

Completion of Grade 12/high school diploma is required.
At least two years’ experience as a Medical Office Assistant or similar role providing administrative support in a mental health clinic setting.

Knowledge, Skills, And Abilities

Proficiency in medical and psychiatric terminology.
Previous customer/patient support experience in the mental health field.
Familiarity with licenses and operations for Zoom for Health Care through Doctors of BC.
Well-developed administrative skills to organize and administer office support functions.
Intermediate knowledge of office support technologies and proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Exceptional attention to detail and follow-through.
Knowledge of lived experiences for those with mental health conditions.
Knowledge of cultural diversity, including Indigenous perspectives and experiences.
Ability to work independently as well as collaboratively with physicians and other team members.
Strong multi-tasking and organizational skills to prioritize, organize and meet deadlines.
Resourcefulness and innovation to solve challenges.

Qualifications

Our key values and principles

The Administrative Support Coordinator consistently conduct themselves in alignment with CMHA BC’s Core Values of:

Inclusive
Proactive
Compassionate
Steadfast
Collaborative

WORKING CONDITIONS

This is a full-time temporary position providing coverage for approximately 5-6 weeks. The hours of work are from 8:30 am to 4:30 pm Monday through Friday.
The in-person position is located at CMHA BC office in downtown Vancouver.
The Administrative Coordinator is a unionized position with the Health Services and Support – Community Subsector Association. The rate of pay is between $24.76 – $26.38 per hour.

How To Apply

Please submit your resume along with a cover letter, clearly documenting how you satisfy the requirements outlined in this job posting to https://cmhabc.bamboohr.com/careers/113 by 5 p.m. November 04, 2026. We regret that only shortlisted candidates will be contacted to schedule an interview.

For more information about CMHA, BC Division, visit our website at www.cmha.bc.ca.

CMHA, BC Division is committed to our workforce reflecting the diversity of the communities within which we work. As such, we encourage applications from persons with disabilities, members of visible minorities, First Nations, Inuit, and Métis people, people of all sexual orientations and genders, and others who may contribute to the diversity of our staff. Personal experience with mental illness and or addiction, either through self or a loved one, is an asset.

About Us

Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.

We respectfully acknowledge xʷməθkʷəy̓ əm (Musqueam), Skwxwú7mesh (Squamish), səl̓ilwətaʔɬ(TsleilWaututh), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples on whose traditional, unceded lands the CMHA BC offices are located.

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More about this job

Responsibilities

Provide administrative and technical support for the Psychiatry Services program, including processing referrals, maintaining patient records, scheduling appointments, and assisting physicians with day-to-day practice needs. Coordinate patient and partner communications, support referral triage and service continuity, and compile program data for quality assurance and reporting.

Requirements

Requires a high school diploma and at least two years of experience as a Medical Office Assistant or in a similar administrative role in a mental health clinic. Candidates should have medical and psychiatric terminology knowledge, mental health patient-support experience, proficiency with Microsoft Office and electronic medical records, and strong organizational, communication, and attention-to-detail skills.

Skills

Medical Office Administration
Patient Referral Processing
Electronic Medical Records
Appointment Scheduling
Medical and Psychiatric Terminology
Patient Support
Microsoft Office
Data Entry
Records Management
Quality Assurance
Program Statistics
Customer Service
Organization
Multitasking
Attention to Detail
Interpersonal Communication

Visa sponsorship

Not detected in the job text

Keywords

Psychiatry Services
Mental Health
Medical Office Assistant
Collaborative Health Record
Electronic Medical Records
Patient Referrals
Referral Triage
Patient Intake
Appointment Scheduling
Patient Questionnaires
Consent Forms
Medical and Psychiatric Terminology
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Zoom for Health Care
Doctors of BC
Video Conferencing
Records Management
Data Entry
Quality Assurance
Program Evaluation
Key Performance Indicators
Waitlists
BounceBack
Service Coordination
Cultural Diversity
Indigenous Perspectives

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Jobs in Canada