Jobs in Canada

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Added 1 min ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 1 min ago
BC
Ultrasound Technologist
Brant Community Healthcare System
Brantford, ON
- Full-time
At BCHS, we are driven by a bold vision: To Lead Beyond Care. As a two-site community hospital system in Brantford and Paris, Ontario, we serve with purpose, passion, and a deep commitment…
Added 1 min ago
H
Sales Representative
Haystack
Canada
- Full-time
Lead discovery conversations and product demonstrations to articulate platform advantages clearly
Added 1 min ago
LT
SAP BASIS Consultant (Application support)
Lorven Technologies Inc.
Toronto, ON
- Contract
Lead issue resolution, provide technical direction, and mentor junior consultants.
Added 1 min ago
BI
Python Lead with AWS Redshift and Informatica
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Calgary, AB
- Contract
Seeking an AWS, Python lead developer to drive digital transformation for our clients within a global delivery model. In this role, you will research emerging technologies independently,…
Added 1 min ago
O
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Toronto, ON
- Full-time
● Lead technical discovery sessions with clients to assess current-state data/AI maturity and define target architectures across multicloud environments
Added 1 min ago
CC
Senior Manager Commodity Tax
Corporate Consultants
Toronto, ON
- $120,000 to $140,000 CAD / year
- Full-time
…Commodity Tax will be responsible for providing strategic and technical commodity tax leadership, including GST/HST/QST and PST advisory and compliance support, to the real estate…
Added 1 min ago
CS
Lead / Senior Security Engineer
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Ability to lead technical initiatives and work with cross-functional teams.
Added 1 min ago
ND
Project Coordinator - Development & Design
NG Design Wave
Waterloo, ON
- $70,000 to $80,000 CAD / year
- Full-time
…decisions requiring direction to the Head of Design or Project…
Added 1 min ago
AC
Designated Professional, Taxation Services
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- Full-time
Prepare correspondence, technical reports, client summaries and presentations outlining engagement findings, facts and highlights
Added 1 min ago
T
Data Engineer
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…engineering projects. Healthcare insurance domain experience and technical leadership skills are highly…
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T
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- Full-time
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SM
RQ11880 – Systems Testing/QA Specialist – Senior
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- Internship
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SM
RQ11688 – Systems Testing/QA Specialist – Senior
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- Full-time
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SM
RQ11881 – Systems Testing/QA Specialist – Senior
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Toronto, ON
- Internship
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Added 1 min ago
AG
CQV Specialist/Metrologist
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Lead/Support the development and execution of all qualification documentation related to laboratory equipment and software validation.
Added 1 min ago
G
Vice President Operations
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Cambridge, ON
- Full-time
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SI
Industrial Services Sales & Business Development Representative
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Brandon, MB
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Shreem Industrial Services specializes in turnaround, maintenance, and technical field services for processing plants. The company supports industrial facilities with experienced personnel…
Added 2 mins ago
T
Bilingual French Customer Success Manager - Finance/Accounting
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- Full-time
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Utility Services Strategist
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Added 17 mins ago
S
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- Full-time
As the successful candidate, you will use your technical abilities to lead and/or complete the surface water resources component(s) of a wide variety of projects in a dynamic design team…
Added 17 mins ago
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…client, approval agencies and others and you will use your technical and leadership abilities to lead a project team of designers and…
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Senior Linear Water Resources Engineer
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Added 17 mins ago
EV
Senior Coordinator, Regional Health & Safety (Temporary)
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Reporting to the Lead, Health and Safety, the Senior Coordinator, Safety is responsible for the administration and coordination of EVR’s safety programs. This position will be responsible…
Added 17 mins ago
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You need to be legally eligible to work at the location(s) specified above and, where applicable, must have a valid work or study permit

Indigenous Perspectives Society

Administrative Support Coordinator

Vancouver, BC, Canada

The rate of pay is between $24.76 – $26.38 per hour. · Full-time

Apply on LinkedIn About employer

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Job details

Pay: The rate of pay is between $24.76 – $26.38 per hour.
Job type: Full-time
Apply by: Dec 3, 2026
Education: High school diploma
Posting language: English
Posted: Nov 3, 2026

Original job description

About The Job

This position will provide administrative support to CMHA’s new Psychiatry Services program. The Psychiatry Services program represents one tier of a provincial stepped care continuum for anxiety and depression. Reporting to the Lead, Integrated Community Response for Depression & Anxiety, the Administrative Support Coordinator will be responsible for administrative and technical support tasks to assist with day-to-day operations and to support the psychiatric physicians providing patient services within the program.

Duties And Responsibilities

The duties and responsibilities include but are not limited to:

Provides administrative support to the Psychiatry Services program to assist physicians in providing optimal patient care.
Act as primary administrator of the Collaborative Health Record (CHR) to:
Receive, review, and process incoming patient referrals received by fax, email, and telephone, ensuring referrals are accurately documented, tracked, and maintained within electronic and manual filing systems.
Conduct preliminary review of referrals to confirm completeness and basic eligibility criteria and forward documentation to appropriate clinical staff to support patient intake and service coordination.
Distribute, collect, and organize patient questionnaires, consent forms, and related documentation, maintaining accurate and accessible client records in accordance with program requirements.
Enter and update referral and patient information in electronic systems to support clinic workflows.
Assist with referral triage and assignment to appropriate providers under the direction of clinicians and/or program managers.
Schedule and confirm patient appointments for individual and group services, including virtual and in-person visits, and maintain appointment calendars and program waitlists as required.
Ensures timely and complete correspondence with patients and referring family physicians.
Provides reception services for physicians delivering in-office visits, greeting clients, responding to inquiries by

telephone and in person, and directing clients, physicians’ offices, and external stakeholders to appropriate resources or staff as required.

Responds to routine information requests related to Psychiatry Services programs from clients, physicians’ offices, partner organizations, and the public. Provides general information about program services and policies and refers complex issues to physicians or designated staff.
Responds to technical and database queries as they relate to the Psychiatry Services CHR.
Performs duties including entering client information and preparing correspondence, reports, charts, tables, letters, presentation materials, and program documentation from rough drafts, general instructions, or electronic recordings using software applications such as Microsoft Word, Excel, PowerPoint, and database systems.
Maintains electronic and manual filing systems for client records and program documentation. Performs record

management duties such as setting up and maintaining filing systems, indexing records, retrieving files as requested, and ensuring client data within the clinical health record (CHR) database is accurate and up to date.

Ensures physician practice administrative needs are monitored and supported, including coordinating documentation, maintaining registers and manuals, and organizing materials required for program operations.

Support data monitoring for quality assurance purposes.

Ensures the completeness and accuracy of program records to support reporting on key performance indicators

such as referral volumes and characteristics, wait times, and number of client encounters. Gathers and compiles program statistics and maintains related data to support ongoing monitoring, quality assurance, and program evaluation activities.

Liaises with internal teams and external partners, including the BounceBack® administrative teams, to coordinate step-up and step-down mechanisms for appropriate clients and ensure continuity of service.
Other administrative or technical duties as assigned.

About You

The successful candidate will bring well-developed administrative skills to organize and administer medical practice support functions. Must be able to demonstrate good interpersonal skills, attention to detail, resourcefulness and excellent knowledge of office support technologies and programs including MS Office skills, video conferencing, and electronic medical record platforms.

Qualifications And Experience

Education & Experience

Completion of Grade 12/high school diploma is required.
At least two years’ experience as a Medical Office Assistant or similar role providing administrative support in a mental health clinic setting.

Knowledge, Skills, And Abilities

Proficiency in medical and psychiatric terminology.
Previous customer/patient support experience in the mental health field.
Familiarity with licenses and operations for Zoom for Health Care through Doctors of BC.
Well-developed administrative skills to organize and administer office support functions.
Intermediate knowledge of office support technologies and proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
Exceptional attention to detail and follow-through.
Knowledge of lived experiences for those with mental health conditions.
Knowledge of cultural diversity, including Indigenous perspectives and experiences.
Ability to work independently as well as collaboratively with physicians and other team members.
Strong multi-tasking and organizational skills to prioritize, organize and meet deadlines.
Resourcefulness and innovation to solve challenges.

Qualifications

Our key values and principles

The Administrative Support Coordinator consistently conduct themselves in alignment with CMHA BC’s Core Values of:

Inclusive
Proactive
Compassionate
Steadfast
Collaborative

WORKING CONDITIONS

This is a full-time temporary position providing coverage for approximately 5-6 weeks. The hours of work are from 8:30 am to 4:30 pm Monday through Friday.
The in-person position is located at CMHA BC office in downtown Vancouver.
The Administrative Coordinator is a unionized position with the Health Services and Support – Community Subsector Association. The rate of pay is between $24.76 – $26.38 per hour.

How To Apply

Please submit your resume along with a cover letter, clearly documenting how you satisfy the requirements outlined in this job posting to https://cmhabc.bamboohr.com/careers/113 by 5 p.m. November 04, 2026. We regret that only shortlisted candidates will be contacted to schedule an interview.

For more information about CMHA, BC Division, visit our website at www.cmha.bc.ca.

CMHA, BC Division is committed to our workforce reflecting the diversity of the communities within which we work. As such, we encourage applications from persons with disabilities, members of visible minorities, First Nations, Inuit, and Métis people, people of all sexual orientations and genders, and others who may contribute to the diversity of our staff. Personal experience with mental illness and or addiction, either through self or a loved one, is an asset.

About Us

Founded in 1918, The Canadian Mental Health Association (CMHA) is a national charity that helps maintain and improve mental health for all Canadians. As the nation-wide leader and champion for mental health and addiction, CMHA helps people access the community resources they need to build resilience and support recovery from mental illness and/or addiction.

We respectfully acknowledge xʷməθkʷəy̓ əm (Musqueam), Skwxwú7mesh (Squamish), səl̓ilwətaʔɬ(TsleilWaututh), Lkwungen (Songhees) and Wyomilth (Esquimalt) peoples on whose traditional, unceded lands the CMHA BC offices are located.

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More about this job

Responsibilities

Provide administrative and technical support for the Psychiatry Services program, including processing referrals, maintaining patient records, scheduling appointments, and assisting physicians with day-to-day practice needs. Coordinate patient and partner communications, support referral triage and service continuity, and compile program data for quality assurance and reporting.

Requirements

Requires a high school diploma and at least two years of experience as a Medical Office Assistant or in a similar administrative role in a mental health clinic. Candidates should have medical and psychiatric terminology knowledge, mental health patient-support experience, proficiency with Microsoft Office and electronic medical records, and strong organizational, communication, and attention-to-detail skills.

Skills

Medical Office Administration
Patient Referral Processing
Electronic Medical Records
Appointment Scheduling
Medical and Psychiatric Terminology
Patient Support
Microsoft Office
Data Entry
Records Management
Quality Assurance
Program Statistics
Customer Service
Organization
Multitasking
Attention to Detail
Interpersonal Communication

Visa sponsorship

Not detected in the job text

Keywords

Psychiatry Services
Mental Health
Medical Office Assistant
Collaborative Health Record
Electronic Medical Records
Patient Referrals
Referral Triage
Patient Intake
Appointment Scheduling
Patient Questionnaires
Consent Forms
Medical and Psychiatric Terminology
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft PowerPoint
Zoom for Health Care
Doctors of BC
Video Conferencing
Records Management
Data Entry
Quality Assurance
Program Evaluation
Key Performance Indicators
Waitlists
BounceBack
Service Coordination
Cultural Diversity
Indigenous Perspectives

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Jobs in Canada