Contracts Clerk
- Nanaimo, BC, Canada
Classification/Salary: Clerk R12 – Position starts at $29.78 per hour · Contract
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Job details
- Pay
- Classification/Salary: Clerk R12 – Position starts at $29.78 per hour
- Job type
- Contract
- Apply by
- Posting language
- English
- Posted
Original job description
We are honoured to be selected as one of B.C.’s Top Employers once again!
If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!
Status/Term: Auxiliary/Temporary Assignment – Anticipated 42 bi-weekly to March 31, 2027
Classification/Salary: Clerk R12 – Position starts at $29.78 per hour
Team: Central/North Island
Location: Nanaimo (work from home allowed 1 day every two weeks after passing probation)
Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.
At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact CLBCPeopleServices@gov.bc.ca at any stage of the hiring process.
Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.
The Role
As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and administrative and program support to staff.
If you’re a skilled administrative professional who thrives on details and enjoys working in a collaborative environment and helping others, we’d love to hear from you!
Key Responsibilities
Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area
Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
Liaising with Quality Service Analysts for initial, renewal and modification contracts
Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
Resolving transactions that are not in compliance, referring complex transactions to the supervisor
Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements
What You Will Bring
Grade twelve diploma or equivalent education
A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
Strong MS Word and MS Excel skills
Preference may be given to candidates with experience processing contracts
Typing speed of 50WPM
We’re Also Looking For An Administrative Professional Who
Can establish and maintain positive and productive working relationships with staff
Excels at managing multiple tasks and has a sharp attention to detail
Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed
Has excellent time management skills
Brings a collaborative spirit to a team where your contributions will make a real difference
Additional Info
Successful applicants are subject to a Criminal Record Check.
An eligibility list for internal candidates may be established.
Closing date: November 13, 2026
If your application is shortlisted, you’ll be invited to an interview where you’ll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.
This opportunity is open to applicants who are legally entitled to work in Canada.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://communitylivingbc.prevueaps.ca/jobs/31866-18680.html
If you are looking for an opportunity to contribute your experience, knowledge, and passion in a meaningful way, CLBC is the place for you!
Status/Term: Auxiliary/Temporary Assignment – Anticipated 42 bi-weekly to March 31, 2027
Classification/Salary: Clerk R12 – Position starts at $29.78 per hour
Team: Central/North Island
Location: Nanaimo (work from home allowed 1 day every two weeks after passing probation)
Community Living British Columbia (CLBC) is a Crown corporation responsible for arranging supports and services for adults with developmental disabilities and their families. CLBC staff strive to advance the vision of Communities of belonging, lives with connection.
At CLBC, we are committed to fostering a diverse, equitable, inclusive, and accessible workplace. We encourage applications from all people with relevant skills, including women, Indigenous peoples, persons with disabilities, racialized people, and those who identify as 2SLGBTQ2+IA. For accommodation needs, please contact CLBCPeopleServices@gov.bc.ca at any stage of the hiring process.
Visit our Careers at CLBC page to learn more about working at CLBC, what we offer, and tips for the interview process.
The Role
As a Contracts Clerk at CLBC, you will be responsible for contract preparation, processing various administrative and financial documents, providing reception and switchboard services, and administrative and program support to staff.
If you’re a skilled administrative professional who thrives on details and enjoys working in a collaborative environment and helping others, we’d love to hear from you!
Key Responsibilities
Preparing, administering and monitoring contracts for the delivery of CLBC-supported services and funding per current legislation, contract specifications, and agency policy and procedures within a regional area
Greeting, screening and directing families and persons with developmental disabilities to appropriate offices and agencies for service. This will include establishing and maintaining positive relations under possible adverse or emotional circumstances
Maintaining a computerized status log and database of all regional contracts and providing up-to-date reports
Maintaining physical and electronic files for people with developmental disabilities and their families, along with a general filing system
Providing word processing, data input & typing support such as correspondence, mail merges, meeting minutes, forms, client information
Maintaining knowledge of staff whereabouts, booking appointments and meeting rooms, monitoring appointment list and notifying staff of arrivals
Liaising with Quality Service Analysts for initial, renewal and modification contracts
Verifying that backup and source documents are accurate, complete and compliant and are approved by appropriate spending authority per CLBC policy and procedure
Resolving transactions that are not in compliance, referring complex transactions to the supervisor
Liaising with service providers and Quality Service Analysts to assemble and prepare all relevant information necessary to create requests and other procedures to ensure the contracting process meets all required legislative requirements
What You Will Bring
Grade twelve diploma or equivalent education
A combination of 3 years clerical/administrative support experience, education, and/or training in a financial position (e.g. payroll, accounts payable, accounts receivable, bookkeeping)
Strong MS Word and MS Excel skills
Preference may be given to candidates with experience processing contracts
Typing speed of 50WPM
We’re Also Looking For An Administrative Professional Who
Can establish and maintain positive and productive working relationships with staff
Excels at managing multiple tasks and has a sharp attention to detail
Can communicate clearly with a diverse range of people, and listens actively to ensure nothing is missed
Has excellent time management skills
Brings a collaborative spirit to a team where your contributions will make a real difference
Additional Info
Successful applicants are subject to a Criminal Record Check.
An eligibility list for internal candidates may be established.
Closing date: November 13, 2026
If your application is shortlisted, you’ll be invited to an interview where you’ll have the opportunity to share more about your experience. Please note that only those selected for an interview will be contacted.
This opportunity is open to applicants who are legally entitled to work in Canada.
For more information, or to apply now, you must go to the website below. Please DO NOT email your resume to us as we only accept applications through our website.
https://communitylivingbc.prevueaps.ca/jobs/31866-18680.html
More about this job
Responsibilities
Prepare, administer, and monitor contracts for supported services, ensuring documentation and transactions comply with legislation, agency policies, and approval requirements. Provide reception and administrative support, maintain contract databases and files, coordinate appointments, and liaise with staff and service providers.
Requirements
Applicants need a Grade 12 diploma or equivalent and a combination of three years of clerical or administrative support experience, education, and/or training in a financial position. Strong Microsoft Word and Excel skills and a typing speed of 50 words per minute are required; contract-processing experience is preferred.
Skills
- Contract Preparation and Administration
- Financial Document Processing
- Microsoft Word
- Microsoft Excel
- Data Entry
- Word Processing
- Database and Status Log Maintenance
- Records and File Management
- Reception and Switchboard Services
- Customer Service
- Attention to Detail
- Time Management
- Written and Verbal Communication
- Appointment and Meeting Coordination
- Compliance Verification
- Typing
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Government & Public Sector
- Social Services
- Finance & Accounting
- Customer Service & Support
Keywords
- Contract Preparation
- Contract Administration
- Contract Monitoring
- Financial Documents
- Microsoft Word
- Microsoft Excel
- Data Entry
- Word Processing
- Database Maintenance
- Status Logs
- Records Management
- Filing
- Reception
- Switchboard
- Accounts Payable
- Accounts Receivable
- Payroll
- Bookkeeping
- Legislative Compliance
- Spending Authority
- Service Providers
- Quality Service Analysts
- Mail Merges
- Meeting Minutes
- Appointment Scheduling
- Typing