Find work in Canada.

326,847 jobs across our Canadian network. How we count

Jobs in Canada

25+ jobs

Email me new jobs Save this search

Added 2 mins ago
Guardians Care Specialist FT - East
EHN Canada
Toronto, ON
$60,000 to $70,000 CAD / year
Full-time
A successful Guardians Care Specialist is a relationship-focused professional who serves as the primary coordinator for an assigned caseload, ensuring clients, referents, and internal teams…
Added 16 mins ago
Indigenous Client Relations Liaison Team Lead (Evenings)
Mi'kmaw Native Friendship Centre
Halifax, NS
Full-time
DBHC is looking for an evening full time Indigenous Client Relations Liaisons who will be responsible for working with the urban Indigenous clients at the Diamond Bailey Healing Centre to…
Added 16 mins ago
Coordinateur(trice) d'inventaire/Inventory Coordinator
Ryder System, Inc.
Longueuil, QC
Full-time
…de garantir un environnement de travail sûr et productif, un service client optimal et des dossiers précis. Le poste est responsable de : - Guider, former et diriger les employés. - Créer,…
Added 17 mins ago
Project Coordinator II
WorkSafeBC
Richmond, BC
Full-time
Communicate effectively as the key coordinator between multiple stakeholders including client departments, external consultants, and contractors, strong communication skills are essential.
Added 17 mins ago
Project Billing Coordinator
BluMetric
Ottawa, ON
Full-time
Ensuring each project is set up in the accounting system (Deltek VantagePoint, and CRM) in accordance with the client contract and IFRS 15 requirements.
Added 18 mins ago
Event Coordinator, BCP
BC Pavilion Corporation (owner and operator of BC Place and Vancouver Convention Centre)
Vancouver, BC
The Events Coordinator provides administrative, coordination and operational support to the Evets team and contributes to the effective planning and delivery of events at BC Place.
Added 33 mins ago
Sales Marketing Coordinator
VSI Technology
Mississauga, ON
Full-time
…enables integrators, resellers, and SOC operators to expand service offerings, streamline operations, and build predictable recurring revenue under their own brand. The company supplies the…
Added 33 mins ago
Medical Secretary
Health Sciences North
ON · Sudbury, ON
Under the general direction of the Coordinator, Systems and Operational Support.
Added 47 mins ago
Manager, Site and Clinical Services - Long Term Care and Assisted Living
The Good Samaritan Society
Gibsons, BC
Full-time
With a proud history of innovation and service excellence, Good Samaritan offers continuing and long-term care, supportive and assisted living, and a variety of specialized health care…
Added 1 hour ago
Regional Sales Coordinator
Fairmont Hotels & Resorts
Jasper, AB
Full-time
We are seeking a high energy Sales Coordinator who is extremely dedicated and is willing to “go the extra mile” and able to “think out of the box.” We are looking for a hospitality career…
Added 1 hour ago
Logistics Coordinator
Logistics Talent Agency
Montreal, QC · Greater Montreal Metropolitan Area
Full-time
Hiring: Logistics Coordinator | Lachine, QC or Woodbridge, Ontario
Added 1 hour ago
Senior Access to Information and Privacy (ATIP) Officer
National Research Council Canada
Ottawa, ON
Added 1 hour ago
Territory Sales Coordinator
Desjardins
Toronto, ON
Full-time
As a territory sales coordinator, you will assist in the business development efforts of the wholesaling teams and will work closely with the national inside sales manager with multiple…
Added 1 hour ago
Executive Services Coordinator, Central Business Services (West/Prairies)
Deloitte
Calgary, AB
Full-time
Join our dynamic Executive Support team as an Executive Coordinator and play a key role in supporting our leaders to deliver exceptional service in a fast-paced, client-centric environment.
Added 1 hour ago
Accounts Receivable Coordinator
Blackline Safety
Calgary, AB
Temporary
…the Director of Corporate Accounting, the Accounts Receivable Coordinator will be responsible for various accounting and finance tasks for the Company. The Accounts Receivable Coordinator…
Added 1 hour ago
Accounts Receivable Coordinator
Blackline Safety
Remote, Canada
Temporary · Remote
…the Director of Corporate Accounting, the Accounts Receivable Coordinator will be responsible for various accounting and finance tasks for the Company. The Accounts Receivable Coordinator…
Added 1 hour ago
Handyperson
JLL
Toronto, ON · Markham, ON · CAN-CLIENT Markham-IBM - Markham
Full-time
JLL is seeking a skilled Handyperson with shipping/receiving and mailroom customer service experience to join our facilities team at client sites in Markham and Toronto, ON. This versatile…
Added 2 hours ago
Talent Acquisition and HR Coordinator - Bilingual
Match Retail
Mississauga, ON
Full-time
The Talent Acquisition and HR Coordinator plays a key role in supporting the employee lifecycle, with a strong focus on onboarding, HR administration, and Talent Acquisition support. This…
Added 2 hours ago
Catering Manager
Royal Vancouver Yacht Club
Vancouver, BC
Full-time
…atmosphere. Our culinary team is dedicated to delivering exceptional service and creating memorable moments through exquisite food and delightful…
Added 2 hours ago
Prepress Coordinator (On-site Position) - Montreal
ePac Flexible Packaging
Montreal, QC
Full-time
The Prepress Coordinator position receives digital files from customers and provides customer service to ensure that proofs and files are ready for print. Develops procedures and prepares…
Added 2 hours ago
Project Billing Coordinator
BluMetric Environmental Inc.
Ottawa, ON
Full-time
Ensuring each project is set up in the accounting system (Deltek VantagePoint, and CRM) in accordance with the client contract and IFRS 15 requirements.
Added 2 hours ago
Recreation and Inclusion Coordinator-EN
Canadian Forces Morale and Welfare Services
Petawawa, ON
$67,990 to $80,000 CAD / year
Full-time
The Recreation and Inclusion Coordinator plays a pivotal role in creating safe, welcoming, and adaptive recreation programs and services for individuals and families within the military…
Added 2 hours ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Whitby, ON
Internship
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 2 hours ago
Senior Director - Enterprise Performance, Evaluation and Strategic Initiatives
Durham Community Health Centre
Pickering, ON
Internship
…secretaries, and administrative staff. Together, we place each client at the centre of care and respond to their needs through integrated clinical care, wellness support, and health…
Added 2 hours ago
Facilities Coordinator
Cassels Brock & Blackwell LLP
Vancouver, BC
Full-time
Our Vancouver office is currently recruiting for a Facilities Coordinator in our Facilities, Business & Client Services Department, reporting to the Manager, Facilities, Business & Client…

Indigo Books & Music

Human Resources Coordinator

620 King Street West, Toronto, ON, M5V 2N2, Canada

Pay: $45,000 to $65,000 CAD / year
Job type: Full-time
Posting language: English
Posted: Sep 24, 2026

Apply About employer

Applications open in a new tab.

Original job description

Company Description

WHO WE ARE

Indigo is a physical and digital place inspired by and filled with books, ideas, beautifully designed lifestyle products, and the creative people who help make it all happen. We believe in real books, living life fully and generously, being kind to each other and to the environment, and that stories – big and little – connect us. Indigo is our customer’s happy place – for joyful moments of discovery and to connect with people who share their passion for reading, their belief in ideas, and their commitment to making the world a better and more beautiful place.

OUR GUIDING PRINCIPLES

Our Mission is to inspire reading and enrich the lives of booklovers. As such, we believe in the power of people and their stories. We aim to attract top talent, nurture the potential of our employees, and create space for everyone to thrive. Our Guiding Principles are the few key ideas that are meant to influence everything we do, every day.

We Will Hire, Inspire, Promote and Retain the Best – A’s Hire A’s.
We Will Be Customer Centric.
We Will Be Data Driven – System Thinking – Entrepreneurial.
We are Committed to True and Shared Value Creation.
We Will Be Human-Centered and AI Enabled.
We are Committed to Caring About Each Other, Our Communities, Our Environment.

Job Description

The HR Coordinator provides responsive, accurate and timely administrative and operational support across core people processes. The role serves as a first point of contact for routine HR inquiries and helps employees and leaders navigate HR systems, employment & records management.

Working closely with Human Resources Managers and business partners, Total Rewards and other Centres of Excellence, HR Technology and Payroll, the HR Coordinator maintains high-quality employee data and documentation, supports onboarding and employee lifecycle transactions, and contributes to consistent, compliant and customer-centric HR service delivery.

KEY PERFORMANCE METRICS

Timeliness and accuracy of HR inbox responses
Completion of documentation within established expectations for service delivery
Accuracy of employee data, reports and mass updates
Quality of employee file management
Internal client (HR) experience

KEY ACCOUNTABILITIES

Manage the shared HR inbox, responding to routine inquiries and escalating complex or sensitive matters to the appropriate HR partner
Prepare standard employee lifecycle documentation, including transfer, leave of absence, compensation change, promotion, demotion, interim assignment, fixed-term, extension and other approved change letters.
Support former employees with access to tax documents and HR system accounts, and acknowledge or appropriately route vendor and other external inquiries.
Provide responsive administrative support to Retail and Home Office HR teams and complete other correspondence or ad hoc requests as assigned.
Maintain organizational charts and support accurate people and reporting-line information.
Prepare standard employee lifecycle documentation, including transfer, leave of absence, compensation change, promotion, demotion, interim assignment, fixed-term, extension and other approved change letters.
Prepare Sales Floor Leader contracts, extensions and fixed-term agreements; escalate complex offers, involuntary terminations and exceptions to the HR partner.
Ensure required approvals are obtained before releasing employee documentation and refer non-standard terms or exceptions to the responsible HR partner.
Maintain and coordinate complete, accurate and confidential employee files, including uploading work authorization, compliance and other employment documents to ensure confidentiality, privacy, document retention and record-management standards.
Coordinate employee file requests including required approvals for document release
Process or approve transactions in UKG within assigned authority including leaves, returns, compensation, transfers and voluntary terminations, seasonal conversions and contract terminations; validate supporting documentation including updated offer letters, accurate effective dates, and required approvals are in place for employee changes; escalate with appropriate HR partner as required.
Enable retail seasonal employment administration through file management, UKG approvals, information validation and escalation to leaders for updated letters as required
Maintain organizational charts and support accurate people and reporting-line information.
Support mass upload and seasonal employee conversions for supervisory changes, , contracts, extensions, and other approved employee updates and routine transactions.
Monitor upcoming Social Insurance Number expiries and work authorization requirements, follow up with leaders and employees for current documentation, and maintain accurate records.
Support Joint Health and Safety Committee governance, certification and renewal tracking, training coordination, program administration and other health and safety activities.
Support recurring and periodic, HR programs, employee reports, audits, file maintenance, SharePoint or document migrations and process-improvement projects.
Collaborate with HR colleagues and cross-functional partners to resolve issues, improve workflows, templates, trackers, process documentation and knowledge resources to improve efficiency and deliver a consistent employee and leader experience.
Provide responsive administrative support to Retail and Home Office HR teams and complete other correspondence or ad hoc requests as assigned.

Reports to: Director, Total Rewards

Manager Once Removed: CPO

KEY RELATIONSHIPS

Internal:

HR Managers and business partners
HR Centers of Excellence
Retail, Home Office and DC employees
Payroll
HR Technology

External:

Employment verification agencies or authorized third parties
Government or regulatory contacts

Qualifications

Post-secondary education in HR, business or a related field is required
One to three years of HR Coordination, Administration or related experience preferred
CHRP or similar HR professional designation is preferred
Working knowledge of Canadian employment standards, privacy, human rights, accessibility and occupational health and safety requirements through a combination of post-secondary education and experience is required.
Experience supporting a multi-site hourly workforce preferred
Strong attention to detail and demonstrated accuracy in preparing documentation, maintaining records and processing data.
Excellent organization and time-management skills, with the ability to manage competing priorities and meet deadlines.
Clear, professional written and verbal communication skills and a customer service-oriented approach.
Sound judgment, discretion and the ability to handle confidential and sensitive employee information.
Strong proficiency with Microsoft 365; previous experience with UKG or another HRIS is an asset.
Ability to analyze routine data, identify discrepancies and escalate risks or exceptions appropriately.
Ability to collaborate across functions and teams including HR business partnering, Total Rewards, HR Technology, Talent and Learning to resolve issues and improve delivery standards
Full alignment with Indigo values as reflected in the Guiding Principles and a passion for Indigo’s mission.
Previous experience with UKG (HRIS) an asset

Other (travel, Bilingual, etc.)

Bilingual (English/French) considered an asset.

Additional Information

Indigo uses artificial intelligence (AI) tools to assist with certain aspects of the hiring process, such as screening and assessments. These tools support our team but do not replace human judgment. We are committed to using AI responsibly, fairly, and in compliance with applicable employment and anti-discrimination laws. We regularly review these tools to help prevent bias or discrimination.

At Indigo, Diversity, Equity, Inclusion, and Accessibility are core to our values. We integrate these principles into our training, policies, and hiring practices and continuously evolve to reflect the needs of the communities we serve. We welcome applicants from all backgrounds and lived experiences, including but not limited to individuals who identify as BIPOC (Black, Indigenous, and People of Colour), members of the 2SLGBTQIA+ community, and persons with disabilities. If you require an accommodation during the recruitment process, please contact Human Resources at .

We respect your privacy throughout the recruitment process. Our Candidate Privacy Notice explains how we collect, use, and protect your personal information when you apply for a role with Indigo, and the choices available to you.

This posting is for a current opportunity within Indigo.

Department: Human Resources

Employee Type: Permanent

Full-Time/Part-Time: Full-Time

Compensation: CAD 45000 - CAD 65000 - yearly

Apply About employer

More about this job

Responsibilities

The HR Coordinator provides administrative and operational support for core people processes, including managing the HR inbox and maintaining accurate employee records. They also assist with onboarding, lifecycle documentation, and ensure compliance with employment standards and internal policies.

Requirements

Candidates should have post-secondary education in HR or a related field and one to three years of relevant experience. Proficiency in Microsoft 365 and experience with HRIS systems like UKG are preferred, along with strong organizational and communication skills.

Skills

Human Resources
Administrative Support
Data Entry
Record Management
Employee Lifecycle
UKG
HRIS
Microsoft 365
Employment Standards
Compliance
Communication
Time Management
Attention To Detail
Confidentiality
Data Analysis

Visa sponsorship

Not detected in the job text

Keywords

Human Resources
HRIS
UKG
Onboarding
Employee Lifecycle
Compliance
Employment Standards
Data Management
Administrative Support
Microsoft 365
Record Keeping
Confidentiality
Payroll
Total Rewards
Health And Safety
Organizational Charts
Documentation
Process Improvement
Retail HR
Customer Service

Report this job