Accounts Payable Clerk
- Montreal, QC, Canada
Full-time
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Job details
- Job type
- Full-time
- Apply by
- Experience
- Minimum 2 years or more of full-cycle Accounts Payable experience;
- Posting language
- English · French
- Posted
Original job description
English section of this bilingual listing.
The composition of Indigo's workforce reflects a wide variety of ages, profiles, and roles. We maintain and promote this openness through a policy of equal opportunities and fight against all forms of discrimination in hiring and in work relationships. Applications from various groups are welcomed and encouraged. Every person has the right to equal treatment in employment and against discrimination, and accommodations are available upon request regarding employment and materials. We thank all applicants for their interest in this position. However, due to the high volume of applicants, we will only be contacting candidates selected for an interview.
Job Description
As a detail-oriented and accuracy-driven Accounts Payable Clerk, you will be responsible for effectively and efficiently ensuring accurate and timely invoice processing and payments. You will also be responsible for investigating and responding to vendors’ and our internal departments’ inquiries in a professional and timely manner.
Responsibilities
- Coding of invoices to general accounts;
- Entering invoices in the accounting system (Navision);
- Biweekly cheque runs and payments by ACH (Electronic payments);
- Processing biweekly expense claims;
- Investigating invoice discrepancies and communicating with vendors to keep all accounts up to date;
- Handling vendor and internal queries;
- Proper filing of invoices/supporting documents;
- Preparation of backup invoices for monthly parking reports to owners/property managers;
- Perform other related duties as required
Qualifications
- Minimum 2 years or more of full-cycle Accounts Payable experience;
- Diploma in Accounting or equivalent;
- Attention to accuracy in order to ensure that all invoices/expense claims are correctly approved, coded, and entered;
- Strong customer service and people skills, with ability to resolve conflicts;
- Ability to maintain confidentiality;
- Ability to prioritize and multitask in a fast-paced environment;
- Ability to meet deadlines by working overtime and under pressure
- Excellent communication skills, both written and verbal;
- Intermediate to advanced skills in MS Office/Office 365;
Assets
- Bilingualism (English and French) is a strong asset
- Open to change and willing to learn new skills in a constantly changing environment;
- Positive attitude and demeanor
The composition of Indigo's workforce reflects a wide variety of ages, profiles, and roles. We maintain and promote this openness through a policy of equal opportunities and fight against all forms of discrimination in hiring and in work relationships. Applications from various groups are welcomed and encouraged. Every person has the right to equal treatment in employment and against discrimination, and accommodations are available upon request regarding employment and materials.
We thank all applicants for their interest in this position. However, due to the high volume of applicants, we will only be contacting candidates selected for an interview.
#IPC1
Read the full bilingual original
Principales responsabilités
- Effectuer la codification comptable des factures;
- Saisir les factures dans le système comptable (Navision);
- Effectuer les paiements par chèque et par transfert électronique (ACH) toutes les deux semaines;
- Traiter les comptes de dépenses des employés toutes les deux semaines;
- Analyser et résoudre les écarts de facturation et communiquer avec les fournisseurs afin d’assurer la mise à jour des comptes;
- Répondre aux demandes de renseignements des fournisseurs et des différents départements internes;
- Assurer le classement et l'archivage adéquats des factures et des pièces justificatives;
- Préparer les factures et les pièces justificatives nécessaires à la production des rapports mensuels de stationnement destinés aux propriétaires et aux gestionnaires immobiliers;
- Préparer les documents requis dans le cadre des audits;
- Effectuer toute autre tâche connexe selon les besoins.
- Posséder un minimum de deux (2) années d’expérience dans la gestion du cycle complet des comptes payables;
- Être en mesure de traiter un volume élevé de factures avec rigueur et efficacité;
- Détenir un diplôme en comptabilité ou un baccalauréat dans un domaine pertinent;
- Faire preuve d’une grande attention aux détails afin d’assurer l’approbation, la codification et la saisie exactes des factures et des comptes de dépenses;
- Posséder d’excellentes aptitudes en service à la clientèle et en relations interpersonnelles, ainsi qu’une capacité à résoudre les situations conflictuelles;
- Faire preuve de discrétion et être en mesure de préserver la confidentialité des informations;
- Posséder un excellent sens de l’organisation et être capable de gérer plusieurs priorités dans un environnement dynamique;
- Être en mesure de respecter les échéanciers et de travailler efficacement sous pression;
- Posséder d’excellentes compétences en communication, tant à l’oral qu’à l’écrit;
- Maîtriser les outils de la suite Microsoft Office / Microsoft 365 à un niveau intermédiaire ou avancé.
- Le bilinguisme (français et anglais) constitue un atout important;
- Une connaissance du logiciel comptable Navision est considérée comme un atout;
- Faire preuve d’adaptabilité et démontrer une volonté d’apprendre et de développer de nouvelles compétences dans un environnement en constante évolution;
- Adopter une attitude positive, professionnelle et collaborative.
Job Description
As a detail-oriented and accuracy-driven Accounts Payable Clerk, you will be responsible for effectively and efficiently ensuring accurate and timely invoice processing and payments. You will also be responsible for investigating and responding to vendors’ and our internal departments’ inquiries in a professional and timely manner.
Responsibilities
- Coding of invoices to general accounts;
- Entering invoices in the accounting system (Navision);
- Biweekly cheque runs and payments by ACH (Electronic payments);
- Processing biweekly expense claims;
- Investigating invoice discrepancies and communicating with vendors to keep all accounts up to date;
- Handling vendor and internal queries;
- Proper filing of invoices/supporting documents;
- Preparation of backup invoices for monthly parking reports to owners/property managers;
- Perform other related duties as required
- Minimum 2 years or more of full-cycle Accounts Payable experience;
- Diploma in Accounting or equivalent;
- Attention to accuracy in order to ensure that all invoices/expense claims are correctly approved, coded, and entered;
- Strong customer service and people skills, with ability to resolve conflicts;
- Ability to maintain confidentiality;
- Ability to prioritize and multitask in a fast-paced environment;
- Ability to meet deadlines by working overtime and under pressure
- Excellent communication skills, both written and verbal;
- Intermediate to advanced skills in MS Office/Office 365;
- Bilingualism (English and French) is a strong asset
- Open to change and willing to learn new skills in a constantly changing environment;
- Positive attitude and demeanor
We thank all applicants for their interest in this position. However, due to the high volume of applicants, we will only be contacting candidates selected for an interview.
#IPC1
More about this job
Responsibilities
Process, code, and enter invoices; handle biweekly cheque and electronic payments and employee expense claims. Investigate invoice discrepancies, respond to vendor and internal inquiries, maintain supporting records, and prepare documentation for monthly parking reports and audits.
Requirements
Requires at least two years of full-cycle accounts payable experience and a diploma in accounting or an equivalent qualification. Candidates should be accurate, organized, able to manage high invoice volumes and competing deadlines, communicate effectively, maintain confidentiality, and have intermediate to advanced Microsoft Office skills.
Skills
- Accounts Payable
- Invoice Processing
- Invoice Coding
- Expense Claim Processing
- Payment Processing
- Accounts Reconciliation
- Vendor Relations
- Customer Service
- Conflict Resolution
- Confidentiality
- Organization
- Prioritization
- Written Communication
- Verbal Communication
- Microsoft Office
- Navision
Visa sponsorship
Not detected in the job text
Categories
- Finance & Accounting
- Administrative
- Customer Service & Support
Keywords
- Accounts Payable
- Full-Cycle Accounts Payable
- Invoice Processing
- Invoice Coding
- General Ledger
- Navision
- Cheque Payments
- ACH Payments
- Electronic Payments
- Expense Claims
- Invoice Discrepancies
- Vendor Relations
- Account Reconciliation
- Supporting Documentation
- Parking Reports
- Audit Documentation
- Accounting
- Microsoft Office
- Microsoft 365
- Confidentiality
- Customer Service
- Conflict Resolution
- High-Volume Processing
- Deadline Management
- Bilingualism