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Added 29 mins ago
BC
Manager of Subcontracts
Bechtel Corporation
Calgary, AB
- Other
Consults and assists on contractor local/indigenous procurement & commitments execution. Consults and assists on third-party, land access, and interface agreements
Added 1 hour ago
B
Mortgage Specialist
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- Full-time
Executes routine tasks (e.g. service requests, transactions, queries, etc.) within relevant service level agreements.
Added 1 hour ago
RM
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- Full-time
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Added 1 hour ago
SC
Project Manager – Restoration Services
Stoakley-Stewart Consultants Ltd.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
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Added 1 hour ago
UO
IQC Research Development Officer
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Waterloo, ON · Quantum-Nano Centre
- Full-time
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Added 1 hour ago
UO
Senior Manager, Research Contracts
University of Waterloo
Waterloo, ON
- Full-time
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Added 1 hour ago
UO
International Partnerships Officer
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Waterloo, ON · Ira G. Needles Hall
- Full-time
Provides analysis and assists with the timely execution of new and renewed institutional agreements in coordination with the Manager, International Agreements related to partnerships and…
Added 2 hours ago
CO
Human Resources Generalist
City of Saint John
Saint John, NB
- Full-time
Ensure compliance with employment standards, labour legislation, organizational policies, collective agreements and terms and conditions of employment.
Added 2 hours ago
SH
Administrative Assistant
Shared Health-Soins Communs
Brandon, MB
- Full-time
Under the general supervision of and responsible to the Director/Regional Manager/Manager; the Administrative Assistant is committed to the vision, mission, values and strategic priorities…
Added 2 hours ago
FH
Reservations Experience Manager
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- Full-time
…reservation accuracy, guest communication standards, contractual agreements, operational turnovers, inventory coordination and departmental performance. Working closely with Revenue…
Added 2 hours ago
Real Estate Analyst
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Brampton, ON
Rogers is seeking a Real Estate Analyst to support the Ontario Real Estate Team. Reporting to the Manager of Real Estate.
Added 2 hours ago
R|
Clinical Research Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
…governmental guidelines and regulations, the Clinical Trial Project Manager is responsible for the operational management of multicentre clinical research studies. The Project Manager…
Added 2 hours ago
R|
Project Manager
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Contract
The Centre for Precision Psychiatry – Quebec (CPPQ) is seeking a project manager for our large-scale longitudinal mental health research project across three clinical research sites,…
Added 3 hours ago
K
Payroll Specialist
Kinectrics
Toronto, ON
- Full-time
Ensure accurate and timely processing of payroll, ensuring accuracy and adherence to collective agreements/ ESA rules.
Added 3 hours ago
EG
Procurement Specialist
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Vancouver, BC
- Full-time
Establish and maintain supplier agreements and preferred supplier arrangements.
Added 4 hours ago
CW
Facility Solutions Manager, full time
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Vancouver, BC
- $55,000 to $80,000 CAD / year
- Full-time
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Added 4 hours ago
CW
Facility Solutions Manager, full time
City Wide Facility Solutions
Burnaby, BC
- $55,000 to $80,000 CAD / year
- Full-time
Must have a proactive approach, be innovative, and strive for continuous process improvement
Added 5 hours ago
VA
LSS Shipping Coordinator
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North Bay, ON
- Full-time
As a key member of the Material Control team, the LSS Shipping Coordinator will report to the Manager, Logistics Support Services and is responsible for coordinating and managing the…
Added 5 hours ago
L
Senior Manager, Portfolio Governance & Delivery (IT Capital Projects)
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Oakville, ON
- $120,000 to $170,000 CAD / year
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Contribute to project manager learning, development and knowledge sharing initiatives.
Added 6 hours ago
ZA
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Added 6 hours ago
CB
Manager, Learning & Program Development
CPHR BC & Yukon
Vancouver, BC
- Full-time
We are seeking a strategic and collaborative Manager, Learning & Program Development to lead CPHR BC & Yukon's member learning strategy and portfolio with a focus on business acumen, member…
Added 6 hours ago
K
Payroll Specialist
Kinectrics
Toronto, ON
- Full-time
Ensure accurate and timely processing of payroll, ensuring accuracy and adherence to collective agreements/ ESA rules.
Added 6 hours ago
CS
Human Resources Assistant (12-month Contract)
Condor Security Inc.
Toronto, ON
- Full-time
Prepare offer letters, employment agreements, and new hire documentation for review and issuance.
Added 6 hours ago
SP
Field Ministry Administrator
Samaritan's Purse Canada
Calgary, AB
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Coordinating and administering CONNECT volunteer processes, including onboarding, welcome kits, recommitments, and profile agreements.
Added 6 hours ago
T
Law Clerk III
TD
Toronto, ON · Montreal, QC
- Full-time
Proficiency in both English and French required · Law Clerk certification is required

Indigo

Lease Auditor Specialist

Brampton, ON, Canada

$60,000 to $80,000 CAD / year · Full-time

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Job details

Pay: $60,000 to $80,000 CAD / year
Job type: Full-time
Apply by: Dec 10, 2026
Posting language: English
Posted: Nov 10, 2026

Original job description

The Specialist, Lease Auditor, is responsible for ensuring the accuracy of all billings for real estate taxes, common area maintenance charges, utilities, and operating expenses for the company’s existing portfolio of store leases. This position will lead all aspects of the billing audit function and will work closely with the accounting and real estate teams and outside consultants to ensure the integrity of the billings and to proactively identify opportunities to reduce costs.

KEY DELIVERABLES

Timely review and approval of all outstanding bills
Timely resolution of billing disputes between the company and its landlords and property managers
Pro-active identification of billing errors, unusual increases in tax assessed values, opportunities for fee recoveries
Maintenance of appropriate tracking system of all billing audit activity
Ability to effectively communicate and negotiate with landlords and property managers
Ability to work with outside consultants on tax recoveries and assessment appeals
Ability to work with internal teams and external auditors
Ability to prioritize issues by metrics such as LL/$$ impact/lease timelines

KEY ACCOUNTABILITIES

Functional

Review all rent, CAM, tax, utilities and operating expense bills, year-end reconciliations to ensure they are per the terms of the lease agreement
Approve all CAM, tax, utilities, and operating Expense payments to landlords and property managers
Reconcile accounts with outstanding balances and effectively negotiate with landlords and/or property managers to resolve any disputes
Build relationships with landlords and property managers
Maintain detailed filing system to track the status and correspondence on all outstanding billings
Prepare quarterly accrual report for accounting team showing disputed unpaid billings and expected recoveries
Provide support as requested by external auditors for all accruals
Prepare annual budget worksheets for specific retail store GL accounts as assigned – including review against prior year costs and forecasted increases
Prepare annual budget worksheets for percentage rent estimates
Work with outside consultants to appeal tax assessments and conduct business tax reviews
Manage café and other subtenant administration, including annual budgets and rental advice notices, year-end reconciliations, percentage rent and other billings, hydro recharges, statements of account, café sales and rent reporting, and the receivables budget for Finance.
Administer the collection of tenant allowances, including preparing and distributing checklists, coordinating required documentation with Store Development and Construction, arranging lien searches, following up on outstanding deliverables, and preparing and issuing invoices to landlords.
Administer Lucernex lease data and reporting, including setting up and supporting users; uploading annual and additional rent, monthly sales, rolling 12-month sales and EBITDA information; and creating fiscal portfolio reports.
Update the Statement of Values required for property insurance renewals.
Act as an advocate for the customer by placing them at the forefront of all decision-making and design processes
Proactively identify and anticipate customer expectations and needs
Embrace and seek out technology that creates high tech and high touch solutions for Indigo’s customers
Challenge the status quo by consistently identifying areas for improvement, diagnosing issues and working to resolve them

People

Collaborate with others to drive flexible and iterative solutions, quickly and easily
Share technical knowledge with others and actively seek to learn from those more knowledgeable than yourself
Help others see the impacts of their efforts and proactively engage other functions to get input
Encourage others to freely share their point of view and be open to feedback

Cultural

Model Indigo’s beliefs and convey a positive image in everything you do
Celebrate diversity of thought and have an open mindset
Take an active role in fostering a culture of continual learning, taking risks without the fear of making mistakes
Embrace, champion and influence change through your team and/or the organization

SCOPE

Reports to: SVP, Real Estate

Manager once Removed (MOR): Chief financial officer

KEY RELATIONSHIPS

Internal:

Accounting
Real Estate
Legal

External:

External consultants
External auditors
Landlords and property managers

Qualifications

Work Experience / Education / Certifications

University degree in Accounting, Finance, Real Estate, or Business
Minimum of 7 years of relevant experience in commercial real estate lease administration and billing audit ideally including previous experience working for both tenants and landlords
Solid understanding of commercial real estate leases; invoices for taxes, CAMS, utilities, and business taxes; and the tax assessment/appeal process across Canada

Competencies / Skills / Attributes

Outstanding negotiation skills. Ability to clearly articulate your argument and support it with the facts
Ability to build relationships and gain respect to effectively negotiate with landlords and property managers
Ability to work independently and to effectively prioritize and manage daily workflow
Demonstrated analytical, problem solving and business judgment skills
Exceptional written and oral communication skills
Ability to work with people at all levels of the organization
Excellent skills in Excel, Word, and PowerPoint
Prior experience working with a leasing software database

Other (travel, Bilingual, etc.)

Competency in French is an asset, but not a requirement

Apply on LinkedIn About employer

More about this job

Responsibilities

Audit and approve lease-related rent, tax, CAM, utility, and operating expense billings; resolve disputes and identify errors, recoveries, and cost-saving opportunities. Manage related budgets, tenant and subtenant administration, tenant allowance collections, lease-system reporting, and support for accounting and external auditors.

Requirements

A university degree in Accounting, Finance, Real Estate, or Business and at least seven years of relevant commercial real estate lease administration and billing audit experience are required. Candidates should understand commercial leases and Canadian tax assessment and appeal processes, and demonstrate strong negotiation, analytical, communication, prioritization, and Microsoft Office skills; leasing software experience is also requested.

Skills

Lease Administration
Billing Audits
Commercial Real Estate
Lease Interpretation
CAM Reconciliation
Tax Assessment Appeals
Expense Reconciliation
Negotiation
Financial Analysis
Budgeting
Dispute Resolution
Excel
Word
PowerPoint
Lucernex

Visa sponsorship

Not detected in the job text

Keywords

Commercial Real Estate
Lease Administration
Lease Billing Audits
Rent
Common Area Maintenance
Real Estate Taxes
Utilities
Operating Expenses
Year-End Reconciliations
Billing Disputes
Tax Assessment Appeals
Business Taxes
Cost Recovery
Tenant Allowances
Subtenant Administration
Percentage Rent
Budgeting
Accrual Reporting
Accounts Receivable
Lease Data Management
Lucernex
Property Insurance
External Auditors
Landlord Negotiations
Microsoft Excel
Microsoft Word
Microsoft PowerPoint
Financial Analysis
Lease Agreements
Canadian Real Estate

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Work requirements

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