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Added 2 hours ago
S
Program Assistant, Infection Control - IPAC
Sanya’k̓ula
Burnaby, BC
- Full-time
The Program Assistant reports to a Director and serves as a vital linkage and communication source to keep the program/department informed and aligned to its priorities. The position is…
Added 4 hours ago
Project Coordinator - Capital Projects
Convergint Technologies Ltd
Dartmouth, NS
…responsible for providing project support through ownership and management of project and contract documentation and facilitation of project team communications. The project administrator…
Added 7 hours ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 11 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 11 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 11 hours ago
SM
GOAPRDJP000001039 – Administrative Assistant – Intermediate
S M Software Solutions Inc
Calgary, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Calgary, Alberta. The successful candidate will provide administrative and operational support…
Added 11 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 11 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 11 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 16 hours ago
GD
Administrative Assistant IV - Saskatoon
Gabriel Dumont Institute
Saskatoon, SK
- Full-time
Responsibilities: Reporting to the Senior Program Coordinator – Training & Employment, the Administrative Assistant 4 provides administrative and operational support to the delivery of…
Added 18 hours ago
RS
Executive Assistant and Business Operations Manager
Resolve Sleep Health
Oakville, ON
- $80,000 to $100,000 CAD / year
- Full-time
The Executive Assistant and Business Operations Manager provides high-level, confidential administrative and organizational support to our CEO and executives. This position acts as a…
Added 18 hours ago
BS
Head Office Administrative Coordinator
Bento Sushi
Richmond Hill, ON
- $50,000 to $55,000 CAD / year
- Full-time
We are looking for a personable and self-motivated Head Office Administrative Coordinator to support our Richmond Hill Head Office. As a member of the People Operations team, you will play…
Added 19 hours ago
IC
Senior Administrative Assistant
Infotek Consulting Inc.
Toronto, ON
- $27 to $32 CAD / hour
- Contract
Seeking a highly organized Senior Administrative Assistant to provide administrative and operational support across multiple teams within a fast-paced Investment & Corporate Banking…
Added 20 hours ago
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Program Assistant – Cancer Research Program (CRP)
RI-MUHC | Research Institute of the MUHC | #rimuhc
Montreal, QC
- Full-time
Under the supervision of the Program Manager and in close collaboration with the Program leaders and the other program assistant(s), the incumbent provides personalized administrative and…
Added 21 hours ago
KC
Executive Assistant Manager
Kim Cosic Consulting Inc.
Toronto, ON · Greater Toronto Area, Canada
- Full-time
What you'll do. As an EA Manager, you will lead our Executive Assistant function at a pivotal point in the firm's growth. This is a player-coach role: you'll provide direct, high-calibre…
Added 23 hours ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…
Added 23 hours ago
R
Administrative Assistant
RBC
Timmins, ON
- Full-time
The RBC Dominion Securities branch located in TImmins is looking for a resourceful, empathetic and collaborative individual to join our leading wealth management firm as an Administrative…
Added 1 day ago
RG
Full Time Administrative/Nursing Assistant
Responsive Group Inc.
Prescott, ON
- Full-time
The Administrative/Nursing Assistant reports to the Director of Care and is responsible for assisting with all the day-to-day facility-wide and nursing administrative functions. Also…
Added 1 day ago
OD
Executive Assistant to Managing Director
Organizational Development & Innovation Nepal
Leading Tickles, NL
- Full-time
Are you a highly organized, proactive, and professional individual looking to work directly with top leadership? A leading diversified business group in Nepal is seeking an Executive…
Added 1 day ago
MU
Communications Assistant B (Scribe - Proficient in Greek and English)
McGill University
Montreal, QC · Redpath Library
- Part-time
…through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search…
Added 1 day ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions, U.S.A., Inc.
Mississauga, ON
- Full-time
Plan, coordinate, and execute special projects and initiatives, including system implementations, acquisitions and integrations, process improvement efforts, internal communications, and…
Added 1 day ago
S
Administrative Assistant - Volunteer Services - Regular part-time - 2026-17903 (2026-17903)
Sunnybrook
Toronto, ON
- Part-time
This role provides general administrative support for a multi-site team, including Volunteer Resources Coordinators (VRCs) and Director, and liaises with a variety of internal and external…
Added 1 day ago
SM
Unit Assistant, Emergency
Stevenson Memorial Hospital
Alliston, ON
- Internship
The Unit Assistant ensures clear concise communication and facilitates the flow of information with other facilities, the health care team, visitors, family members and patients. As part of…
Added 1 day ago
CC
Administrative Office Assistant
Clinton County, Iowa
NB · Chiasson Office, NB
- Full-time
Serves as secretary to the Clinton County Sanitarian and other County staff located at the DeWitt Annex Building as needed. Performs clerical and accounting tasks requiring responsible…
Added 1 day ago
SM
GOAPRDJP000001040 – Administrative Assistant – Intermediate
S M Software Solutions Inc
AB · Edmonton, AB
- Internship
We are seeking an Administrative Assistant – Intermediate to support the Appeals Commission in Edmonton, Alberta. The successful candidate will provide administrative and operational…

Indispensable Recruitment

Executive assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

A enouned global investment platform focused on fintech and financial services in Toronto is searching for an Executive Assistant to join their team. In this role, you will work closely with and provide direct support to the General Partner, acting as a true strategic right hand. If you are meticulous, proactive and a strong communicator, apply now!

YOUR ROLE AS AN EXECUTIVE ASSISTANT WILL BE TO:

Act as a true strategic partner to senior executives, helping them stay focused on priorities and ensuring strong follow-through across key initiatives;
Proactively manage complex calendars, priorities and communications in a fast-paced and evolving environment;
Serve as a key liaison between executives and internal and external stakeholders;
Coordinate and prepare meetings, including agendas, documentation, presentations and follow-ups;
Track action items and ensure projects and priorities continue to move forward;
Take ownership of various strategic and operational projects on behalf of the executive team;
Support the implementation, optimization and ongoing management of CRM and other technology platforms;
Coordinate travel arrangements and related logistics;
Prepare presentations, reports, documents and communications for internal and external use;
Identify opportunities to improve processes, systems and ways of working;
Handle other responsibilities and special projects as needed.

THE PROFILE WE ARE LOOKING FOR:

Significant experience as an Executive Assistant supporting senior-level executives;
Experience working in a startup, entrepreneurial or fast-growing environment;
A highly strategic and proactive mindset, with the ability to anticipate needs and take ownership;
Strong project management skills and the ability to manage multiple priorities simultaneously;
Tech-savvy, curious and comfortable learning and implementing new tools and technologies;
Strong experience with CRM systems and digital tools;
Excellent English communication skills, both written and spoken;
Strong judgment, discretion and problem-solving abilities;
Highly organized and detail-oriented, while also able to see the bigger picture;
Resourceful, autonomous and comfortable working in an environment where priorities can evolve quickly.

SOME OTHER REASONS TO APPLY:

A genuinely strategic Executive Assistant role, with the opportunity to have a real impact and work closely with senior leadership;
Join a dynamic and entrepreneurial organization in the financial sector;
A hybrid work environment with 3 days per week in the office;
The opportunity to take ownership of meaningful projects beyond traditional Executive Assistant responsibilities;
A fast-paced environment where initiative, technology and new ideas are valued.

Apply About employer

More about this job

Responsibilities

Provide strategic, direct support to the General Partner and senior executives by managing calendars, communications, meetings, travel, and stakeholder relationships. Track priorities and action items, lead strategic and operational projects, support CRM and technology platforms, and improve processes.

Requirements

Significant experience supporting senior executives, ideally in a startup, entrepreneurial, or fast-growing environment, is required. The role calls for strategic initiative, project management, CRM and digital-tool experience, excellent English communication, sound judgment, discretion, organization, and adaptability.

Skills

Executive Support
Calendar Management
Project Management
Stakeholder Communication
Meeting Coordination
CRM Systems
Technology Implementation
Travel Coordination
Presentation Preparation
Process Improvement
Prioritization
Problem-Solving
Discretion
Organization
Written Communication
Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
General Partner
Financial Services
Fintech
Investment Platform
Calendar Management
Communications
Stakeholder Liaison
Meeting Coordination
Agendas
Presentations
Action Item Tracking
Project Management
Strategic Projects
Operational Projects
CRM Systems
Digital Tools
Technology Platforms
Travel Arrangements
Process Improvement
Prioritization
Problem-Solving
Hybrid Work

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