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Added 2 mins ago
MJ
Communications Assistant
Manufacturing Job Site
Thunder Bay, ON
- Internship
Under the direct supervision of the Director – Communications & Government Relations, the Communications Assistant is responsible for supporting communications activities, events and…
Added 47 mins ago
TU
Administrative Assistant
The University of British Columbia
Vancouver, BC
- $4,334 to $4,445 CAD / month
- Part-time
The Administrative Assistant will provide administrative support and financial assistance to the Principal Investigator and the employees and students of the WoRCS research lab and will be…
Added 1 hour ago
IH
Nursing Unit Assistant
Interior Health Authority
Kelowna, BC
- Full-time
Added 1 hour ago
RD
Branch Operations Assistant
RBC Dominion Securities
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 1 hour ago
RD
Administrative Assistant
RBC Dominion Securities
Coquitlam, BC
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.
Added 2 hours ago
GC
Accounting Assistant III
Garland Commercial Ranges Ltd
Mississauga, ON
- $55,000 to $65,000 CAD / year
Garland Commercial Ranges is looking for an Accounting Assistant III on a temporary role, with the potential to become full-time, permanent!
Added 2 hours ago
GB
Executive Assistant
Gorman Bros. Lumber Ltd.
West Kelowna, BC
- Full-time
We're currently seeking an Executive Assistant to join our team. This role is based at our West Kelowna Division.
Added 2 hours ago
AI
Executive Assistant - Head Office
AutoCanada Inc.
Edmonton, AB
- Full-time
As the Executive Assistant to the Chief Operating Officer, you will play a critical role in enabling executive effectiveness by managing priorities, communications, and logistics. You will…
Added 2 hours ago
FV
Administrative Clerk- 12 Month Term (Chilliwack)-1939
Fraser Valley Aboriginal Children and Family Services Society
Chilliwack, BC
- Internship
…routine email correspondence, administrative reports, and other communications; ordering of office supplies and equipment; monitoring & actioning ICM task list; general information…
Added 3 hours ago
R
Branch Operations Assistant
RBC
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 3 hours ago
R
Administrative Assistant
RBC
Coquitlam, BC
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.
Added 3 hours ago
KM
Employee Services & Relations Specialist/Spécialiste, Services et relations aux employés (GTA)
Konica Minolta Business Solutions Canada
Mississauga, ON
- $55,183.38 to $79,327 CAD / year
- Full-time
…acquisitions and integrations, process improvement efforts, internal communications, and cross-functional…
Added 3 hours ago
AI
Administrative Assistant
American Iron & Metal (AIM)
Levis, QC
- Full-time
We are currently looking for a motivated Administrative Assistant to join our team at our Lévis, Quebec site. This is a daytime, on-site position from Monday to Friday.
Added 3 hours ago
UO
Administrative Assistant
University of British Columbia
Vancouver, BC · UBCV | AERL (Aquatic Ecosystems Research Laboratory) (AERL)
- $4,334 to $4,445 CAD / month
- Part-time
The Administrative Assistant will provide administrative support and financial assistance to the Principal Investigator and the employees and students of the WoRCS research lab and will be…
Added 3 hours ago
A
Executive Support - Senior Executive Assistant/Executive Assistant
Aritzia
Vancouver, BC · Toronto, ON
- Full-time
…propel Aritzia’s business forward. As the Senior Executive Assistant/Executive Assistant, you will operate at the center of a dynamic, fast-paced environment - enabling seamless leadership…
Added 3 hours ago
CC
Retail Sales Associate
Canna Cabana
Prince George, BC
- Part-time
Abide by all company policies and procedures as directed by the Store/Assistant Managers
Added 3 hours ago
RB
Administrative Assistant
Royal Bank of Canada
BC · COQUITLAM, British Columbia
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.
Added 3 hours ago
RB
Branch Operations Assistant
Royal Bank of Canada
Vaughan, ON
- Full-time
The RBC Dominion Securities Management team located in Vaughan is looking for a Branch Operations Assistant to join their team! You will provide superior service along with administrative…
Added 3 hours ago
RB
Administrative & Marketing Assistant
Royal Bank of Canada
Courtenay, BC
- Full-time
The RBC Dominion Securities branch located in Courtenay, BC is looking for an Administrative & Marketing Assistant to provide administrative and marketing support to a high performing…
Added 3 hours ago
AY
Property Manager
Avison Young Canada
Toronto, ON
- Full-time
Provide guidance, leadership, and direction to Assistant Property Managers, Property Administrators, Building Operators, and support staff.
Added 4 hours ago
TH
Administrative Assistant - Vancouver
TELUS Health
Vancouver, BC
- Full-time
…impactful support role? We are seeking a dedicated Administrative Assistant to join our retirement consulting group. As an essential member of our team, you will play a key role in…
Added 4 hours ago
NP
STHS 26/27 Part Time Reservations Specialist
Northland Properties
Revelstoke, BC
- Part-time
REPORTING TO: Reservations Manager, Reservations Assistant Manager, Reservations Team Lead
Added 4 hours ago
MC
Manager – Ungaluk Program
Makivik Corporation
Kuujjuaq, QC
- Full-time
Reports to: Assistant Director – President’s Department
Added 4 hours ago
BC
Senior Executive Assistant
BMO Capital Markets
Montreal, QC
- Full-time
The Executive Assistant provides strategic, operational, and administrative support to one or more senior Capital Markets executives and their leadership teams. Acting as a trusted business…
Added 4 hours ago
RB
Administrative Assistant
Royal Bank of Canada
Burnaby, BC
- Full-time
Help manage incoming communications from clients, Advisors and other internal and external partners.

Indispensable Recruitment

Executive assistant

Toronto, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 1, 2026
Posting language: English
Posted: Oct 2, 2026

Original job description

A enouned global investment platform focused on fintech and financial services in Toronto is searching for an Executive Assistant to join their team. In this role, you will work closely with and provide direct support to the General Partner, acting as a true strategic right hand. If you are meticulous, proactive and a strong communicator, apply now!

YOUR ROLE AS AN EXECUTIVE ASSISTANT WILL BE TO:

Act as a true strategic partner to senior executives, helping them stay focused on priorities and ensuring strong follow-through across key initiatives;
Proactively manage complex calendars, priorities and communications in a fast-paced and evolving environment;
Serve as a key liaison between executives and internal and external stakeholders;
Coordinate and prepare meetings, including agendas, documentation, presentations and follow-ups;
Track action items and ensure projects and priorities continue to move forward;
Take ownership of various strategic and operational projects on behalf of the executive team;
Support the implementation, optimization and ongoing management of CRM and other technology platforms;
Coordinate travel arrangements and related logistics;
Prepare presentations, reports, documents and communications for internal and external use;
Identify opportunities to improve processes, systems and ways of working;
Handle other responsibilities and special projects as needed.

THE PROFILE WE ARE LOOKING FOR:

Significant experience as an Executive Assistant supporting senior-level executives;
Experience working in a startup, entrepreneurial or fast-growing environment;
A highly strategic and proactive mindset, with the ability to anticipate needs and take ownership;
Strong project management skills and the ability to manage multiple priorities simultaneously;
Tech-savvy, curious and comfortable learning and implementing new tools and technologies;
Strong experience with CRM systems and digital tools;
Excellent English communication skills, both written and spoken;
Strong judgment, discretion and problem-solving abilities;
Highly organized and detail-oriented, while also able to see the bigger picture;
Resourceful, autonomous and comfortable working in an environment where priorities can evolve quickly.

SOME OTHER REASONS TO APPLY:

A genuinely strategic Executive Assistant role, with the opportunity to have a real impact and work closely with senior leadership;
Join a dynamic and entrepreneurial organization in the financial sector;
A hybrid work environment with 3 days per week in the office;
The opportunity to take ownership of meaningful projects beyond traditional Executive Assistant responsibilities;
A fast-paced environment where initiative, technology and new ideas are valued.

Apply About employer

More about this job

Responsibilities

Provide strategic, direct support to the General Partner and senior executives by managing calendars, communications, meetings, travel, and stakeholder relationships. Track priorities and action items, lead strategic and operational projects, support CRM and technology platforms, and improve processes.

Requirements

Significant experience supporting senior executives, ideally in a startup, entrepreneurial, or fast-growing environment, is required. The role calls for strategic initiative, project management, CRM and digital-tool experience, excellent English communication, sound judgment, discretion, organization, and adaptability.

Skills

Executive Support
Calendar Management
Project Management
Stakeholder Communication
Meeting Coordination
CRM Systems
Technology Implementation
Travel Coordination
Presentation Preparation
Process Improvement
Prioritization
Problem-Solving
Discretion
Organization
Written Communication
Verbal Communication

Visa sponsorship

Not detected in the job text

Keywords

Executive Assistant
Executive Support
General Partner
Financial Services
Fintech
Investment Platform
Calendar Management
Communications
Stakeholder Liaison
Meeting Coordination
Agendas
Presentations
Action Item Tracking
Project Management
Strategic Projects
Operational Projects
CRM Systems
Digital Tools
Technology Platforms
Travel Arrangements
Process Improvement
Prioritization
Problem-Solving
Hybrid Work

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