Accounts Payable Specialist

Position	Accounts Payable Specialist
Department	Finance
Work Location	Vancouver, BC V6Z 1A1, (Hybrid – 2 Days in Office per week)
Reports To	Finance Manager
Employment Type	Full Time, Permanent
Salary	CAD $50,000–$60,000 per year

WHAT WILL YOU BE DOING?

• Code vendor invoices to general ledger account
• Responsible for obtaining necessary approvals from Senior Leadership
• Record expenses/invoices in INDOCHINO’s financial reporting software to general ledger accounts and cost centers
• Perform three-way matching between PO, invoice, and goods/services receipt to validate vendor billing
• Print, review and obtain necessary signatures on weekly cheque run and create batch payments from accounting software
• Mail cheques, via courier/Canada Post as necessary
• Resolve any invoice and payment discrepancies and advise on issuance of stop payments when necessary
• Responsible for filing and maintenance of AP invoices and finance records
• Work on monthly unentered invoices list to assist finance with period-end accruals,
• Understand expense report process, prepare the appropriate journal entries, and verify that the appropriate approval on the expenses have been obtained
• Update and maintain vendor database in accounting software.
• Verify vendor accounts by reconciling monthly statements and related transactions, and resolve disputed payables on a regular basis
• Responsible for coding credit card transactions into the system
• Coordinating with Corporate traveler to verify charges on the corporate travel card
• Maintaining Offline Orders tracking by adding information manually from our Admin system
• Collecting and sorting mails received from post and submitting to different stakeholders
• Verify that transactions comply with financial policies and procedures, and internal controls
• Assist in the preparation and coordination of month end and year end audit
• Assist with process implementation and streamlining to improve operating quality
• Assist Finance Manager on any ad-hoc activities
• Verify / Code employee expenses with the supporting documents in adherence to company policies.

WHAT DO YOU NEED?

• 1–3 years of experience in accounts payable, accounting, or a related finance role.
• A certificate or bachelor's degree in Accounting or Finance, or currently working toward one, is preferred.
• Working knowledge of Sage X3 is an asset
• Retail industry experience would be considered as an asset
• Experience with Doclink would be considered as an asset
• Attention to detail, ability to process large volume data input with minimal error
• Ability to establish good self-review on work performed
• Strong written and spoken communication skills and great interpersonal skills
• Detail oriented, ability to show initiative and take responsibility
• Strong excel skills is an asset
• Passion for driving results, and proven results-orientation
• Strong organizational skills, with a demonstrated ability to work independently and in a team
• Ability to work on multiple projects, prioritize, and manage a high-volume of tasks, deadlines, requirements, and decision

Why INDOCHINO?

Join a collaborative team where you can develop your accounting skills, contribute to efficient financial operations, and help improve processes within a growing retail business.