Closed listing
Project Administrator
- Toronto, ON, Canada
- North York, ON, Canada
Contract
This opening has closed.
The original listing is kept below for reference.
Job details
- Job type
- Contract
- Closing date
- Experience
- Relevant education with a minimum of 3 years’ administrative experience (or equivalent).
- Posting language
- English
- Posted
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Search current openingsOriginal job description
Archived listing. The details below describe a past opening.
Job Title: Project Administrator II
Location: North York, ON & Chatham, ON
Duration: 1 Year
About the Role: We are seeking a detail-oriented Project Administrator II to support our Community and Indigenous Engagement team. This role involves managing communications, coordinating meetings and events, maintaining records, and ensuring compliance with regulatory requirements. You will play a key role in fostering relationships with Indigenous groups and supporting corporate citizenship initiatives.
Key Responsibilities:
- Manage engagement mailbox and database entries.
- Draft letters and prepare presentations, briefing notes, and meeting materials.
- Coordinate meetings, take minutes, and track commitments/action items.
- Support sponsorship applications and community event logistics.
- Maintain records, SharePoint sites, and regulatory documentation.
- Provide team support including calendar management, vendor onboarding, and internal communications.
Qualifications:
- Relevant education with a minimum of 3 years’ administrative experience (or equivalent).
- Proficiency in Microsoft Office Suite, SharePoint, and general computer use.
- Strong organizational, communication, and interpersonal skills.
- Ability to prioritize, multitask, and work independently with minimal supervision.
More about this job
Responsibilities
Manage engagement communications and records, prepare correspondence and meeting materials, and coordinate meetings, events, and follow-up actions. Support community engagement initiatives and the team’s administrative needs, including regulatory documentation, calendars, vendor onboarding, and internal communications.
Requirements
Requires relevant education and at least three years of administrative experience, or equivalent. Candidates should be proficient in Microsoft Office and SharePoint, with strong organizational, communication, and interpersonal skills and the ability to prioritize and work independently.
Skills
- Administrative Support
- Communication
- Meeting Coordination
- Minute Taking
- Records Management
- SharePoint
- Microsoft Office
- Database Management
- Event Coordination
- Calendar Management
- Vendor Onboarding
- Regulatory Compliance
- Organization
- Multitasking
- Interpersonal Skills
Visa sponsorship
Not detected in the job text
Categories
- Administrative
- Energy
- Social Services
Keywords
- Community Engagement
- Indigenous Engagement
- Corporate Citizenship
- Engagement Mailbox
- Database Entries
- Correspondence
- Presentations
- Briefing Notes
- Meeting Materials
- Meeting Minutes
- Commitment Tracking
- Action Items
- Sponsorship Applications
- Community Events
- Records Management
- SharePoint
- Regulatory Documentation
- Regulatory Compliance
- Microsoft Office
- Calendar Management
- Vendor Onboarding
- Internal Communications
- Oil And Gas