Administrative assistant jobs in Canada

Find administrative assistant jobs across Canada. Choose a place, compare current openings and read the employer’s requirements.

Counted Sep 20, 2026

Hiring at a glance

View jobs

Open jobs: 909
Employers: 536

Advertised starting pay

Average starting payCAD / year: $52,232Across 44 listings
Average starting payCAD / hour: $23.60Across 38 listings

Employer-advertised starting pay, not employee salaries. Currencies and pay periods stay separate.

Where work happens

Remote: 1%6 listings
Hybrid: 16%144 listings
On-site: 83%759 listings

Employers hiring include MNP (25), RBC Dominion Securities (25), HealthCareersInSask.ca (21).

Sources & calculation notes

These figures describe the listings on this role page at the date shown, not the whole job market. Listings can change.

Employer-listed minimums from at least 10 listings per currency and pay period. These are advertised starting amounts, not employee salaries. Jobs without a minimum and unusual amounts are excluded.

Hybrid and on-site classifications may be inferred from descriptions. Check the original ad. How we count

Administrative assistant jobs in Canada

Save this search

Added 8 days ago
Senior Administrative Assistant
Mackenzie Investments
Toronto, ON · Greater Toronto Area, Canada
Full-time
Added 8 days ago
Temporary Administrative Assistant II - Human Resources Department - Education Centre
Rocky View Schools
Airdrie, AB
Temporary
Added 6 days ago
Administrative Assistant
Doane Grant Thornton
Weyburn, SK
Full-time
Added 3 months ago
Administrative Assistant
Green Mechanical Services
Remote, Canada
$60,000 to $70,000 USD / year
Full-time · Remote
To be successful as an administrative assistant, candidates should be professional, polite, and attentive
Added 2 months ago
Administrative Assistant (Part-Time)
WSP
Vancouver, BC
Part-time
Architecture49 is hiring for a part-time Administrative Assistant to join our Vancouver team
Added 8 days ago
Adjointe Administrative
PGW Auto Glass
Sainte-Thérèse, QC
Full-time
Added 7 days ago
Exam Invigilator and Administrative Assistant-GTA, ON
CIMT College
Brampton, ON · Mississauga, ON
$18 to $20 CAD / hour
Part-time
Added 9 days ago
Administrative Assistant
Lifemark Health Group
Kelowna, BC
$40,000 to $43,000 CAD / year
Full-time
Added 3 months ago
Licensed Administrative Assistant
Canaccord Genuity Group Inc.
Vancouver, British Columbia
$40,000 to $60,000 USD / year
Full-time
Added 3 months ago
Administrative Assistant – Office & Facilities Support
Techedin
Montreal, Quebec
$18 to $20 USD / hour
Full-time
Job Title: Administrative Assistant – Office & Facilities Support
Added 2 months ago
Administrative Assistant (Part-Time)
Dexterra
Mississauga, ON
$19 to $20 CAD / hour
Part-time
Added 8 days ago
Administrative Assistant
Dalhousie University
Halifax, NS
Part-time
Added 3 months ago
Administrative Assistant, Senior Leaders - BC Cancer Vancouver
Provincial Health Services Authority
Vancouver, British Columbia
Full-time
The Administrative Assistant provides complex confidential administrative and secretarial support to the designated Senior Leader(s) and assists with the activities of multiple…
Added 3 months ago
Administrative Assistant - interior Service
Houle
Kelowna, British Columbia
Full-time
We are recruiting for an Administrative Assistant to join the Service team at our office in Kelowna or Kamloops.
Added 3 months ago
Administrative Assistant - Interior Service
Houle
Kamloops, British Columbia
Full-time
We are recruiting for an Administrative Assistant to join the Service team at our office in Kelowna or Kamloops.
Added 1 month ago
Administrative Assistant (Milton)
Southwestern Ontario Youth for Christ
Milton, ON
Added 22 days ago
Administrative Secretary 2/ Secrétaire administrative-AY2 - Repost
Winnipeg Regional Health Authority
Winnipeg, MB
Added 9 days ago
Administrative Assistant II
University of British Columbia
Kelowna, BC · UBCO | Campus Administration Building (ADM)
$27.95 to $34.09 CAD / hour
Full-time
Non Union Hourly - Administrative Assistant 2
Added 2 months ago
Administrative Assistant
LASIK MD
Calgary, AB
Full-time
ADMINISTRATIVE ASSISTANT (Permanent full-time contract) | Calgary, AB
Added 2 months ago
Part-Time Administrative Assistant
Extendicare
Kenora, ON · ParaMed - Kenora (Main St.)
Part-time
Administrative Assistants perform a variety of administrative duties in support of managerial and professional employers.
Added 9 days ago
Administrative Assistant
Talent Acquisition Team
Toronto, ON
Added 8 days ago
Reception & Administrative Assistant
ELIM CHRISTIAN CARE SOCIETY
Surrey, BC
Part-time
Added 9 days ago
Intermediate Administrative Assistant
Enbridge
Edmonton, AB
Full-time
…financial excellence and innovation. We are seeking an Intermediate Administrative Assistant to join our Edmonton…
Added 9 days ago
Administrative Assistant, Gladue Pathways (Repost)
Manitoba Keewatinowi Okimakanak
Winnipeg, MB
Full-time
Under the direction of the Program Manager, Gladue Pathways, the Administrative Assistant provides comprehensive administrative, operational, research and logistical support to ensure the…
Added 9 days ago
Senior Administrative Assistant
Canadian Mental Health Association
Toronto, ON
Temporary
We are currently seeking an experienced individual to join the CMHA Ontario Team as a Senior Administrative Assistant. Reporting to the Chief Operating Officer (COO), the Senior…

Indspire

Human Resources Administrator

Toronto, ON, Canada

Pay: $58,441 to $73,052 CAD / year
Job type: Full-time
Apply by: Sep 30, 2026
Posting language: English
Posted: Sep 11, 2026

Apply About employer

Applications open in a new tab.

Original job description

Full-time Permanent

Toronto/Ohsweken, Hybrid

Annual Salary Range: $58,441 - $73,052

Closing Date: September 30, 2026

Making a lasting impact. Work with purpose.

Join one of Canada’s Top 10 Charities of Impact. Indspire is a national Indigenous charity that invests in the education of First Nations, Inuit, and Métis students, empowering individuals, strengthening communities, and building a stronger country for all.

Indspire is seeking a Human Resources Administrator to join our Human Resources team. Reporting to the Manager, Human Resources, the HR Administrator provides administrative and operational support across key HR functions, including recruitment, onboarding and offboarding, HRIS administration, employee records, training coordination, policy administration, and employee engagement.

The HR Administrator helps ensure HR processes are delivered efficiently, accurately, and consistently while supporting a positive employee experience. The role provides timely support to employees, managers, and the HR team, maintains accurate and confidential records, and helps streamline day-to-day HR operations. With strong organizational and customer service skills, the HR Administrator contributes to effective HR practices and a positive workplace culture.

Key Responsibilities

In this role, you’ll be:

Recruitment

Supporting recruitment activities, including job postings, interview scheduling, candidate communications, and recruitment documentation.
Coordinating reference and background checks in accordance with organizational procedures.
Preparing employment offers, contracts, and pre-employment documentation as directed.
Coordinating pre-employment requirements and maintaining accurate recruitment records.
Ensuring recruitment documentation is maintained in accordance with internal procedures and privacy requirements.

Onboarding, Offboarding & Employee Integration

Coordinating onboarding and offboarding activities, documentation, and administrative requirements.
Preparing and maintaining new hire and termination documentation and checklists.
Coordinating new employee orientation and required onboarding activities.
Monitoring probationary periods and providing reminders to managers regarding upcoming deadlines.
Tracking contract end dates, renewals, and other key employment milestones.
Coordinating exit documentation and supporting exit interviews, where applicable.

HR Administration & Employee Records

Maintaining accurate and confidential employee records in the HRIS and electronic personnel files.
Processing documentation related to new hires, employee changes, leaves, transfers, promotions, and terminations.
Ensuring HRIS information is accurate and up to date.
Tracking key HR dates, including probationary periods, contract renewals, performance reviews, and vacation entitlements.
Maintaining current job descriptions, organizational charts, and HR documentation.
Preparing employment letters, forms, reports, and other HR correspondence.
Responding to routine employee and manager inquiries and escalating complex or sensitive matters as appropriate.
Supporting pension and benefits administration, as required.

Policy, Compliance & Employee Relations Support

Supporting the implementation, administration, and review of HR policies, procedures, and guidelines.
Assisting with the consistent application of HR policies and procedures.
Supporting employee relations and performance management processes through documentation and administrative coordination.
Participating in job evaluation initiatives and maintaining related records.
Assisting with HR compliance activities and maintaining required records.
Providing administrative support to the Joint Health and Safety Committee, as required.

Learning & Development

Coordinating logistics for employee training, orientation, and professional development activities.
Scheduling training sessions and coordinating materials, facilities, and communications.
Maintaining employee training and certification records in the LMS and/or HRIS.
Supporting mandatory training and employee development initiatives.
Assisting with tracking training participation and outcomes.

General Support

Providing responsive and professional support to employees, managers, and external stakeholders while maintaining confidentiality and sound judgment.
Supporting employee engagement, recognition, wellness, events, surveys, and other HR initiatives.
Assisting with HR projects, audits, surveys, reporting, process improvements, and the preparation of HR letters, reports, and other documents.
Demonstrating respect for Indigenous cultures, traditions, communities, and perspectives, and performing other related duties as assigned by the Manager, Human Resources.

Qualifications

Diploma or degree in Human Resources, Business Administration, or a related field.
Minimum two (2) years of experience in human resources, preferably in an HR administration or coordination role.
Experience supporting recruitment, onboarding, employee records, HRIS administration, and other HR processes.
CHRP designation or progress toward a CHRP designation is an asset.
Experience working in an Indigenous organization or community environment is an asset.
Demonstrated cultural awareness, respect, and openness to learning.
Strong communication, interpersonal, and client service skills.
Excellent organizational skills and attention to detail, with the ability to manage multiple priorities.
Proficiency with Microsoft Office Suite and HR technology, including HRIS, ATS, and/or LMS platforms.
Ability to work independently and collaboratively.
Sound judgment and demonstrated ability to maintain confidentiality when handling sensitive information.
Knowledge of applicable employment standards, privacy requirements, and HR practices is an asset.

What We Offer

A competitive benefits and pension plan.
3 weeks’ vacation with paid personal and sicks day as well as additional holiday closings.
A supportive hybrid work environment (three days per week in office).
A passionate, dedicated team culture.
Opportunities for professional growth and cultural learning.
The chance to make a real and lasting difference in the lives of Indigenous students.

Indspire is committed to ensuring an equal opportunity and barrier-free recruitment process. Accommodation is available to all applicants upon request. Please contact us via email at [email protected].

Please note that this employer uses artificial intelligence tools to assist in screening and assessing applicants for this publicly advertised position.

To learn more about Indspire, visit https://indspire.ca

Deadline for Applications: September 30, 2026, at 5:00 pm EST

Apply About employer

More about this job

Responsibilities

The HR Administrator provides operational support across recruitment, onboarding, offboarding, and HRIS administration. They are responsible for maintaining confidential employee records and supporting policy implementation and employee engagement initiatives.

Requirements

Requires a diploma or degree in Human Resources or Business Administration with at least two years of experience in an HR administrative role. Proficiency in HR technology and strong organizational skills are essential, while a CHRP designation is considered an asset.

Skills

Recruitment
Onboarding
Offboarding
HRIS Administration
Employee Records Management
Training Coordination
Policy Administration
Employee Engagement
Candidate Communication
Background Checks
Employment Law Knowledge
Microsoft Office Suite
Interpersonal Skills
Organizational Skills
Confidentiality
Cultural Awareness

Benefits

Competitive benefits plan
Pension plan
3 weeks vacation
Paid personal days
Paid sick days
Additional holiday closings

Visa sponsorship

Not detected in the job text

Keywords

HRIS
ATS
LMS
CHRP
Microsoft Office Suite
Recruitment
Onboarding
Employee Relations
Job Evaluation
Joint Health and Safety Committee
Indigenous Relations
Non-profit
Personnel Files
Employment Standards
Privacy Requirements
Performance Management
Professional Development
Employee Integration

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