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Added 23 mins ago
UO
Administrative Coordinator
University of British Columbia
Williams Lake, BC · BOFF | Alex Fraser Research Forest (AFRFT)
- $4,756.11 to $5,802.73 CAD / month
- Part-time
The Administrative Coordinator provides administrative, financial and human resources (HR) support to AFRF research station and works closely with the Site Manager to support the effective…
Added 38 mins ago
PD
Project Coordinator
Priestly Demolition Inc.
King, ON
- Full-time
Priestly Demolition is seeking a Project Coordinator to join our team. In this role, you will support the successful planning, coordination, and execution of demolition projects by…
Added 38 mins ago
W
Customer Support, Field Service Coordinator - Windsor Windows
Woodgrain
Windsor, ON
- Full-time
…the employees are recognized as the company’s most important asset. It is our mission to create a workplace where people feel supported, encouraged, valued, and…
Added 38 mins ago
V
Construction and Commissioning Lead
Vale
Canada
- Full-time
Previous work experience in underground mining operations would be an asset
Added 38 mins ago
V
Project & Shutdown Management Lead
Vale
Canada
- Full-time
Project Management Professional (PMP) is an asset.
Added 54 mins ago
Logistics Coordinator
Rogers Communications
Halifax, NS · Toronto, ON
We are looking for a highly organised and proactive Logistics Coordinator to provide operational, financial administration, telecommunications, fleet and regional support across Western…
Added 1 hour ago
B&
Project Coordinator, Refrigeration
Black & McDonald Limited
Stoney Creek, NB
- Full-time
The Project Coordinator is located in our Stoney Creek office and reports directly to the Refrigeration Project Supervisor. Their primary focus is supporting the Refrigeration Projects team…
Added 2 hours ago
LC
CS Instructor - Estimating Construction Costs (PROP 1085)
Langara College
Vancouver, BC
- Part-time
Reporting to the Program Coordinator, the Instructor is responsible for the delivery and student evaluation of the assigned course as described in the curriculum/course outline. Instructors…
Added 2 hours ago
SH
Home Care Attendant - Repost
Southern Health-Santé Sud
Starbuck Island, MB · Starbuck, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 2 hours ago
Commissary Attendant & Barista
Shawnigan Lake School
Shawnigan Lake, BC
To apply, please submit a copy of your resume/CV and cover letter to the attention of Meghan Seal, Purchasing Coordinator, via this application system.
Added 2 hours ago
SH
Home Care Attendant
Southern Health-Santé Sud
Steinbach, MB
- Full-time
Under the direction of the Resource Coordinator - Home Care, the Home Care Attendant (HCA) functions as a member of the Home Care team and is responsible for the provision of personal care…
Added 2 hours ago
IC
Quality Coordinator
Ideal Can
Chatham, NB
- Full-time
Additional training in PRP, internal auditing, food safety, or quality management is an asset.
Added 2 hours ago
F
Gestionnaire de projets / Project Manager
FluksAqua
Montreal, QC
- Full-time
Reporting to the Manager - EPP Project Management for our Mining Market, the Project Manager will be responsible for planning, organizing, supervising and controlling project execution…
Added 2 hours ago
RA
Director
Rock Arts Hub
St. John's, NL
- Volunteer
Seek a communications professional, science communicator, marketing specialist, journalist, social media strategist, or public-program coordinator.
Added 2 hours ago
BJ
Proposals & Pursuits Coordinator
Bennett Jones
Calgary, AB
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
Added 2 hours ago
CC
IT & Technical Support Coordinator
Carlson Construction Group
North Vancouver, BC
- Full-time
…performance. We're looking for an IT and Technical Support Coordinator who is passionate about delivering exceptional service, solving problems, and ensuring our employees have the tools…
Added 2 hours ago
BJ
Proposals & Pursuits Coordinator
Bennett Jones
Vancouver, BC
- Full-time
We are seeking a motivated Coordinator, Proposals & Pursuits to assist our Client & Business Development team in driving proposal excellence, client value and expanding the business. You…
Added 2 hours ago
E
Project Support Coordinator - 1 year contract
EXP
Burnaby, BC
- Full-time
Experience supporting engineering, consulting, architecture, construction, or professional services projects is considered an asset. Strong organizational and time management skills.
Added 2 hours ago
Filed Engineer
Aecon
Calgary, AB
Reporting to the Project Manager, the Field Engineer will work closely with Superintendents, project management, subcontractors, and field crews to provide technical and field engineering…
Added 2 hours ago
TS
Housing Coordinator
The Salvation Army in Canada
Fort McMurray, AB
- Full-time
Housing With Supports is a program that provides both rent subsidies, as well as the assignment of a Housing Coordinator who provides Intensive Case Management and connections to community…
Added 2 hours ago
WK
Inventory Control Logistics Coordinator
WK Kellogg
Belleville, ON
- Full-time
As an Inventory Control Logistics Coordinator, you’ll play a key role in supporting inventory accuracy, warehouse efficiency, and smooth logistics operations across the Belleville plant.…
Added 2 hours ago
CH
Scheduling Coordinator – Edmonton (Full-Time)
CBI Home Health
Edmonton, AB
- Full-time
Data Management: Accurately update and manage scheduling databases, client / care provider records, and care plans, ensuring all information is current and accessible for reporting and…
Added 2 hours ago
CH
Scheduling Coordinator – Hamilton (Full-Time)
CBI Home Health
Hamilton, ON
- Full-time
Scheduling Coordinator - Care Access Representative - Hamilton (Full-Time)
Added 3 hours ago
EC
Training & Events Coordinator
ECO Canada
Calgary, AB
- Full-time
Familiarity with Learning Management, Customer Relations, and/or Records Management systems; specifically administering Zoom, Teams, Absorb, GoToWebinar, Articulate/Storyline/Rise,…
Added 3 hours ago
CH
Coordinateur (e) d'inventaire
Cardinal Health Canada
Dorval, QC
- Full-time
We are looking for a positive and team-oriented individual to join our Dorval Distribution Centre as an Inventory Coordinator for a 12 month contract. The incumbent will meet the…

InfinitDrones

Office & Operations Coordinator

Woodbridge, ON, Canada

Full-time

Apply About employer

Applications open in a new tab.

Job details

Job type: Full-time
Apply by: Nov 29, 2026
Posting language: English
Posted: Oct 30, 2026

Original job description

Office & Operations Coordinator

Company: Infinit Drones Corp.

Location: Woodbridge, Ontario

Employment Type: Full-Time, On-Site

Working Hours: Monday – Friday, 9:00 AM - 5:00 PM

About Infinit Drones

Infinit Drones Corp. is a Canadian drone and robotics solutions provider helping businesses, government organizations, public safety agencies, and emergency response teams access advanced technology.

We specialize in enterprise drones, UAVs, ROVs, ground robotics, payloads, autonomous systems, software, and professional drone services. We work with leading technology manufacturers and provide customers with product solutions, rentals, training, and technical support.

We are looking for a highly organized, proactive, and dependable Office & Operations Coordinator to oversee the day-to-day administrative and operational activities of our Woodbridge office.

Position Overview

The Office & Operations Coordinator will play an important role in keeping daily business operations organized and running smoothly. This person will be responsible for coordinating incoming and outgoing shipments, processing and tracking customer orders, managing inventory, assisting walk-in customers, maintaining office supplies, and supporting general administrative activities.

The ideal candidate is detail-oriented, comfortable handling multiple responsibilities, has strong communication skills, and takes initiative to ensure nothing falls through the cracks.

Key Responsibilities

1. Shipping, Receiving & Order Fulfillment

Coordinate daily incoming and outgoing shipments of drones, equipment, accessories, and other products.
Prepare, package, label, and dispatch customer orders accurately and on time.
Arrange courier pickups and manage shipping through carriers such as UPS, FedEx, Purolator, and Canada Post.
Track shipments and provide customers with shipping updates when required.
Receive incoming deliveries, inspect packages, verify items against purchase orders, and organize received products.
Coordinate shipment issues, missing packages, damaged goods, and returns.
Maintain accurate shipping and receiving records.

2. Order & Inventory Management

Monitor incoming customer orders and ensure they are processed and fulfilled.
Assist with processing and updating orders through Shopify.
Maintain inventory records and monitor stock levels.
Coordinate with the management and sales teams regarding product availability, backorders, and incoming stock.
Assist with organizing product returns, exchanges, and warranty-related shipments.
Keep the warehouse and product storage areas organized.

3. Customer & Front Desk Coordination

Welcome and assist customers, suppliers, and visitors arriving at the office.
Answer incoming phone calls and general email inquiries.
Direct customer inquiries to the appropriate sales, technical, or management team members.
Assist with customer pickups and coordinate in-person order collections.
Ensure visitors receive a professional and welcoming experience.

4. Office Administration & Management

Manage office supplies, stationery, packaging materials, and general business necessities.
Monitor supplies and arrange purchases when required.
Maintain a clean, organized, and professional office environment.
Organize company documents, invoices, delivery receipts, and purchase orders.
Assist with administrative paperwork, data entry, filing, and record keeping.
Coordinate office maintenance, equipment requirements, and service appointments.
Support management with general administrative and operational tasks.

5. General Operations Support

Assist the sales and management teams with day-to-day operational requirements.
Coordinate product deliveries, customer pickups, and supplier communications.
Help ensure products and equipment are properly organized and accounted for.
Identify opportunities to improve office workflows and operational efficiency.
Take ownership of assigned tasks and ensure daily responsibilities are completed.

Qualifications & Requirements

Previous experience in office administration, operations coordination, logistics, shipping, or a similar role.
Strong organizational and time-management skills.
Excellent verbal and written communication skills.
Comfortable using computers, email, spreadsheets, and business software.
Experience with Shopify, order management, or inventory systems is an asset.
Familiarity with shipping platforms and courier services is an asset.
Strong attention to detail and accuracy when handling orders and inventory.
Ability to multitask, prioritize responsibilities, and work independently.
Professional, approachable, and customer-service-oriented attitude.
Ability to handle packages and assist with organizing inventory and shipments.

What We Are Looking For

We are looking for someone who is reliable, hands-on, organized, and takes pride in keeping things running smoothly.

This position requires someone who doesn't wait to be told every little thing, but instead takes initiative, identifies what needs to be done, and follows through.

The successful candidate will become an important part of our daily operations, helping ensure our customers receive their orders efficiently and our office remains organized and well-managed.

Why Join Infinit Drones?

Be part of a growing Canadian drone and robotics technology company.
Work alongside a team involved in innovative enterprise technology.
Gain exposure to the commercial drone, robotics, and public safety industries.
Opportunities to develop operational and administrative skills as the company grows.
Work in a collaborative and dynamic environment.

How to Apply ?

Interested candidates are invited to submit their resume to hr@infinitdrones.com with the subject line: Application – Office & Operations Coordinator.

We look forward to hearing from you!

Apply About employer

More about this job

Responsibilities

Coordinate shipments, order processing, inventory, customer pickups, and front-desk inquiries while maintaining accurate operational records. Manage office supplies and organization, support administrative and operational tasks, and help improve workflows.

Requirements

Previous experience in office administration, operations coordination, logistics, shipping, or a similar role is requested, along with strong organizational, communication, and time-management skills. Candidates should be comfortable with computers and business software, attentive to detail, able to multitask independently, customer-service-oriented, and capable of handling packages; Shopify and courier-platform experience are assets.

Skills

Office Administration
Operations Coordination
Shipping And Receiving
Order Fulfillment
Inventory Management
Shopify
Courier Coordination
Customer Service
Written And Verbal Communication
Organization
Time Management
Attention To Detail
Data Entry
Record Keeping
Multitasking
Problem Solving

Visa sponsorship

Not detected in the job text

Keywords

Drones
Robotics
UAVs
ROVs
Autonomous Systems
Payloads
Drone Services
Shopify
Order Management
Inventory Systems
UPS
FedEx
Purolator
Canada Post
Shipping And Receiving
Order Fulfillment
Courier Pickups
Purchase Orders
Backorders
Returns And Exchanges
Warranty Shipments
Customer Pickups
Data Entry
Record Keeping
Office Administration
Logistics
Public Safety
Emergency Response
Technical Support

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