Estimating Coordinator

About the Role:

Reporting to the Chief Estimator, this entry-level position is ideal for someone with strong attention to detail, organizational skills, and a desire to develop foundational estimating experience. The Estimating Coordinator plays a key support role in ensuring the accuracy, organization, and timely delivery of tender submissions. This role involves coordinating documentation, assisting with quantity takeoffs, maintaining bid tracking systems, and managing communication with subcontractors, clients, and internal teams. The successful candidate will thrive in a fast-paced environment, balancing multiple priorities while supporting the overall efficiency of the estimating department.

Responsibilities:

· Monitoring of tender website postings for new projects

· Conduct a high-level review of all incoming tenders

· Create and maintain all bid folders with all updates/addendums to plans and specifications

· Coordinate submission of accurate, well-organized estimates on time following proper processes and procedures with materials and equipment required for job completion

· Support databases including labour rates, material pricing, and project costs

· Support with smaller scale takeoffs and estimates

· Coordinate with fellow estimators, project managers, operations, as well as other project team members to resolve any issues and ensure proper project handover

· Schedule tender opportunities, job showings, site visits, and client meetings as required

· Manage incoming communication requests, direct to correct regional office

· Coordinate and prepare estimating department procurement meetings

· Maintain and update bid list and calendar for bid deadlines/job showings

· Assist with other relevant projects or assigned responsibilities as needed.

Profile Requirements:

• Valid Canadian residency and/or work permit
• Valid driver’s license
• Background in the construction industry, either through education or relevant experience
• Ability to understand tender specifications and documentation to prepare estimates that properly reflect scope of work
• Experience with different estimation software’s is considered an asset
• Strong analytical, problem solving, and time management competence to attentively balance multiple evolving priorities and ensure all deliverables completed on time
• Ability to work as part of a team and independently
• Professional manner and excellent communication interpersonal skills to bridge gaps and build relationships with various internal and external stakeholders.

Inclusive and Accommodation Statement: Inflector is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. We welcome and encourage applications from candidates of all backgrounds, abilities, and experiences. If you require accommodations during the recruitment process, please inform us, and we will make every effort to meet your needs.

Job Type: Full-time

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• DPSP/RRSP 
• Extended health care
• Life insurance
• On-site parking
• Paid time off
• Vision care